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GSA Auctions SM

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  1. GSA AuctionsSM Ericka GrimBranch Chief GSA /Personal Property Management Division May 15 , 2012

  2. Federal Asset Sales • Goals • Maximize the value received from the sale of government assets • Provide a single point of entry for citizens to find and purchase government assets • Objectives • Maximize net proceeds from asset sales • Make it easier for citizens and businesses to find and buy government assets • Accelerate asset disposal cycle time • Decrease agencies’ expenses related to sales • Improve the personal property sales process

  3. Federal Asset Sales • GovSales.gov - Single Point of Entry for Citizens • Linked to USA.gov • Will display all government assets available for purchase • Encompasses • Real Property • Personal Property • Surplus • Exchange/sale • Forfeited

  4. Federal Asset Sales • Approved Personal Property Sales Centers • US General Services Administration--Federal Acquisition Service, Sales Program Division • US Department of Agriculture--Centralized Excess Property Operation • US Department of Justice--US Marshals Service • US Department of Treasury--Asset Forfeiture Division • Internal Revenue Service • US Department of Interior--Aviation Management Division • US Department of Defense--Defense Reutilization and Marketing Service • Also Real Property Sales Centers

  5. Federal Asset Sales

  6. GSA Federal Asset Sales SALES • We want to be your • Sales Center… • In Sales Center selection process for personal property • GSA was highest scoring candidate

  7. GSA AuctionsSM Sales Center Internet Auctions Sealed Bid Spot Bid Live Auctions Drop By Fixed Price Negotiated www.gsaauctions.gov GSA AuctionsSMSales Center …a GovSales.gov partner • Sales • GSAAuctionsSM, internet auction, predominant method of sale • Approved as a Sales Center under Federal Asset Sales e-gov initiative

  8. EXCESS SURPLUS SCREENING And FEDERAL TRANSFER 21 DAYS DONATION NOTIFICATION 5 DAYS SALES AGENCY SCREENING DONATION REMOVAL FEDERAL DISPOSAL PROCESS SCREENING AAMS Internal Agencies/Bureaus Of your Department Federal Agencies Cost Reimbursable Contractors Grantees Public Airports State Agencies for Surplus Property Nonprofit Educational & Public Health Activities Service Educational Activities

  9. Categories of Property for Sale • Surplus Property • FMR Part 102-38 - Sale of Personal Property • Exchange/Sale Property • FMR Part 102-39 - Replacement of • Personal Property Pursuant to the • Exchange/sale Authority • Forfeited Property • FMR Part 102-41- Disposition of Seized, • Forfeited, Voluntarily Abandoned, and • Unclaimed Personal Property • Governing authority – 40 U.S.C. 503, 541 through 548, 571, 573 and 574

  10. Surplus Property – FMR Part 102-38 – Sale of Personal Property Property that survives utilization and donation Opportunity for the taxpayer to purchase surplus property Optimize return to the US Government

  11. Exchange/Sale Property – FMR Part 102-39 – Replacement of Personal Property Pursuant to the Exchange/sale Authority • A separate category of federal property • It’s not excess…… • Its functionality • is still required for use, • but it’s….. • Worn out • Obsolete

  12. Exchange/Sale Property – FMR Part 102-39 – Replacement of Personal Property Pursuant to the Exchange/sale Authority • Exchange/sale authority allows agencies to…. • “exchange or sell non-excess, non-surplus personal property and apply the exchange allowance or proceeds of sale in whole or in part payment for the acquisition of similar property”

  13. http://gsaxcess.gov/ GSAXcess®

  14. GSAXcess®

  15. Agency Requirements • Completes SF126 for exchange/sale property not required for screening through GSAXcess®

  16. Agency Requirements • Provides digital picture and detail description • Provides Custodian for • inspection and pickup • Coordinates with GSA • Office on reserve/upset • prices

  17. Upset Prices/Time Frames Upset price is the lowest price the agency is willing to accept If upset is not met (GSA will contact you with highest bid) Our time frames for online sales are usually 7 or 15 days

  18. Custodial Duties Provides the following: • Contact information • Property location • Inspection dates and times • Special requirements for removal Available during inspection and removal periods Accountable for the care and handling of property prior to its removal GSA does the rest!!

  19. On-line Sales • Secure internet site • Posting of items • Posting of photos • Featured items—listing and homepage • Maintenance of registered bidders • Electronic payment • Automated closing • Bid period extension • Registration verification engine • Collection of bid deposits • Off-line Sales • Advertising of sale event • Maintenance of specialized mailing lists • Printing and distribution of IFBs • Bid opening • Registration of bidders • Auctioneer • On-site Sales Contracting Officer • On-site collection of payments • Follow up collection of defaults/late payments GSA Does the Rest Basic Services Offered – Asset lotting guidance Sales preparation Asset description and listing preparation assistance Preparation of award documents Contract awards Financial and property line item accountability Contract administration Collection and processing of bid deposits Collection and deposit of proceeds Distribution of proceeds

  20. Savings to the Agency • No cashier • No on-site Contracting Officer • No additional cost for sale site location • Reduces time and labor cost • Reduces storage fees

  21. Preferred SaleMethod GSA AuctionsSMwww.gsaauctions.gov • Registration • Featured Items • Proxy Bidding • Overtime Features • Bid Deposit Option • Online Payment

  22. You assign your own User Name and Password

  23. PersonalInformation TIN (SSN/EIN) Requirement

  24. www.mysales.fss.gsa.gov

  25. MySales MySales Access Request Form PLEASE PRINT Activity Address Code: (6-Digit AAC Code) A link to the Agency/Bureau Codes is located on the MySales homepage. Your Activity Address Code (AAC) is the first 6 digits of your “Item Control Number.” Agency/Bureau Code: (2-Digit Agency Code) (2-Digit Bureau Code) Agency Name: _________________________________________________________________________ City: ______________________________________________ State: ____________________________ REQUESTOR’S INFORMATION: First Name: ____________________ Middle Initial: ______ Last Name: _________________________ Telephone Number: ( __ __ __ ) __ __ __ - __ __ __ __ Extension: ________ Fax Number: ( __ __ __ ) __ __ __ - __ __ __ __ Email Address: ________________________________________@__________________________________ • SELECT SCREENS TO ACCESS: • Review Your Sale Items • Update Your User Information • Withdraw Your Property Items From The Sales Process

  26. MySales Access Request Form (cont PLEASE PRINT If you have access to GSAXcess®, no signature is required for access to Review Your Sales Items and Update Your User Information screens. Just enter your GSAXcess® access code here ___________ and fax your form. If you need access to Withdraw Your Property Items from the Sales Process you will need to have the form signed by your Property Disposal Officer If you do not have access to GSAXcess® and need Access to MySales you will need to have the form signed by your Property Disposal Officer. AUTHORIZING OFFICIAL: ___________________________________________________ ______________________________________ Name and Title Authorizing Official’s Signature Please send your form to: Deborah Leith, MySales Coordinator 2200 Crystal Drive Crystal Plaza 4, Room 706 Arlington, VA 20406 Telephone Number: (703) 605-2913 or (703) 605- 5610 Fax Number: (703) 605-9833 Email Address: deborah.leith@gsa.gov www.mysales.fss.gsa.gov

  27. Enter Your Access Code 1 Use Default Password 12345678 2 3 Hit Login or Enter 4 Change Your Password

  28. Basic functions for Property Custodian

  29. Only Available to Persons Designated By Agency

  30. Only Available to Fleet Personnel

  31. Update Your User Information

  32. Hit Menu or Back Button to Return to Main Menu You will Need to Change the Activity Address Code Each Time you Need to View a Different One

  33. Review Your Sale Items

  34. Next Page Item Status Listing of All Your Sales Items

  35. Detail Item Description Report