Discussed during SREC - quorate (50% of membership plus one excluding admin support)

1. Ethical Approval Submissions Process for UG IS Student to generate their ethical approval form alongside their research proposal which will be reviewed and considered by a member of academic staff (Project Supervisor) Ethical form deemed minimal risk? Yes Member of academic staff to discuss with Independent Studies Coordinator No Next committee date too far in the future – to be dealt with as a Chairs action outside of SREC Ethical Approval form to be issued to 3 readers or entire committee membership Ethics approval form referred to SREC Discussed during SREC - quorate (50% of membership plus one excluding admin support) Approved Approved with conditional comments Resubmission to SREC after significant revisions Declined Save application and approval issued via letter or email Submission of amendments to be sent through as Chairs action Chair ensures to log onto spreadsheet and informs IS Coordinator IS Coordinator to advise Supervisor IS Coordinator/Supervisor to advise UG Minutes available to UREC Matters arising referred to FRRDC Chairs to ensure there are clear and manageable set of protocols for the storage of UG IS forms. It is not necessarily Chairs responsibility to manage the storage (unless they feel that’s the best option to them)

2. Ethical Approval Submissions Process for PG Taught, Research and Professional PG student to generate their ethical approval form alongside their research proposal which will be reviewed and considered by a member of academic staff (Project Supervisor) No Does the research also have the requirement for approval from a professional body? Ethical form deemed minimal risk? Yes Member of academic staff to discuss with Module or Programme leader No Yes Ethical Approval form to be issued to 3 readers or entire committee membership Ethics approval form referred to SREC Next committee date too far in the future – to be dealt with as a Chairs Action outside of SREC Discussed during SREC - quorate (50% of membership plus one excluding admin support) Approved Approved with conditional comments Resubmission to SREC after significant revisions Declined Save application and approval issued via letter or email Submission of amendments to be sent through as Chairs action Chair ensures to log onto spreadsheet and informs Module / Programme leader Module / programme leader to advise applicant Module / Programme leader to advise applicant Minutes available to UREC Matters arising referred to FRRDC Chairs to ensure there are clear and manageable set of protocols for the storage of UG IS forms. It is not necessarily Chairs responsibility to manage the storage (unless they feel that’s the best option to them)

3. Ethical Approval Submissions Process for Staff Research All applications relating to staff research must be considered by a SREC Ethical Approval Form emailed out to 3 readers selected by the Chair Readers to bring comments to discuss during the SREC Is the applicant a committee member? No Ethical Approval Form emailed out to all SREC committee members Yes Ask the committee member whose application it is to leave the room during discussions Note: if applicant is the Chair then a Deputy Chair will be appointed specifically to respond to that application Approved Approved with conditional comments Resubmission to SREC after significant revisions Declined Save application and approval issued via email Submission of amendments to be sent through as Chairs action Chair ensures to log onto spreadsheet and informs applicant Chair to advise applicant Minutes available to UREC Matters arising referred to FRRDC Chairs to ensure there are clear and manageable set of protocols for the storage of UG IS forms. It is not necessarily Chairs responsibility to manage the storage (unless they feel that’s the best option to them)

4. Ethical Approval Sampling Process for UG IS, PGT, PG Research and PG Professional Students The Chair should select a sample for review at the meeting –maximum of 15% and a minimum of 10 forms. The sample could include applications from each Research Coordinator and forms that had been referred for consideration to the SREC All ethical approval forms should be made available on request by SREC. Observations discussed by SREC and feedback to Project Supervisors via IS Coordinators for staff development Chair may decide to divide a large number of ethical research forms to committee members prior to the SREC Chair to log sample review for Annual Monitoring Report purposes