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Management of changes in legislative documents

Management of changes in legislative documents. Monica Palmirani CIRSFID – University of Bologna, Law Faculty. Terminology – (1/3). Act : an officially approved legislative document, endorsed by the proper authority (act, regulation, statue, subsidiary law, etc.)

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Management of changes in legislative documents

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  1. Management of changes in legislative documents Monica Palmirani CIRSFID – University of Bologna, Law Faculty

  2. Terminology – (1/3) Act: an officially approved legislative document, endorsed by the proper authority (act, regulation, statue, subsidiary law, etc.) Bill: any draft version of a planned Act during the legislative process Amendment: an official document that proposes changes to a bill by proponent(s). The amendment needs to be applied to the bill to incorporate the modifications. Consolidated Act:an Act incorporating modifications from one or more modifying document Consolidated Bill: a bill that incorporates a number of proposed changes, possibly including multiple variants coming from different proponents Amendment List: an official document that includes a number of amendments often, but not mandatorily, ready for discussion and vote.

  3. Terminology – (2/3) Original version: document generated by the author at the beginning of its lifecycle Modifying document: original document that contains instructions to modify other documents Consolidated version: any document incorporating modifications from one or more modifying document Versioning chain: all the versions of a specific document, including the original one Amendment: a modifying document that proposes changes to a bill, and not to an act/regulation/statute/etc. Modifying Act: a modifying document that generates changes to enacted legislation/regulation/statute/etc. Amending Bill: a bill amending an existing law. An amending bill will become a Amending Act once enacted. An amending bill has no effect on the addressed Act until it is turned into an Amending Act. Modifying: for the existing and enacted law Amending: for the legal drafting process

  4. References • http://www.apkn.org/lrp/guidelines/guidelines • http://www.e-laws.gov.on.ca/navigation?file=help/helpGlossary&lang=en • http://eur-lex.europa.eu/en/techleg/pdf/en.pdf • http://www.opc.gov.au/calc/docs/Loophole_papers/Horn_Mar2005.pdf • http://www.doj.gov.hk/eng/public/pdf/2012/Drafting_booke.PDF • http://ec.europa.eu/dgs/legal_service/consolida_en.htm ….. • And plenty of others existing legislative drafting manuals

  5. Very Specific and Local Terminology - (3/3) • “Consolidated Amendment” (from the EU Parliament) is a consolidated bill • “Engrossed Bill” (from USA) is a bill with amendments applied and voted by the authority • etc.

  6. Time line t0 t1 t2 ti ti+1 tn+1 tn Document A0 A1 A2 Ai Ai+1 An-1 An …. …. passiveMods Set of Modifications Mj M0 M1 Mn-1 …. …. Mk Terminology - (2/3) • Normative chain: all the documents that have modified a specific document activeMods

  7. Four approaches to express amendments to bills • Four approaches to express amendments: • A. Declarative approach • B. Table approach • C. Redlining approach • D. Oral amendments • All these methodologies produce changes applicable to a bill and producing a new consolidated version of it • 9 scenarios are presented

  8. A. declarative approach: Senate of Italy ORIGINAL DOCUMENT SIGNED http://www.senato.it/documenti/repository/commissioni/comm05/3396emendamenti.pdf

  9. activeMods to BILL activeMods to BILL activeMods to BILL A. declarative approach: Senate of Italy DIGITAL DOCUMENT 19.5 FLERES All'articolo 19 apportare le seguenti modificazioni: a) al comma 1, lettera a), aggiungere i seguenti punti: "m) gestione dell'ambiente e del territorio; n) gestione dei beni e dei servizi culturali di competenza"; b) al comma 1, lettera a) punto b) sostituire le parole: "di ambito comunale" con le seguenti: "di competenza comunale". Conseguentemente al comma 1, lettera b), primo periodo, dopo le parole: «ad esclusione della lettera l)» aggiungere le seguenti: «e delle lettere m) ed n)» http://www.senato.it/japp/bgt/showdoc/frame.jsp?tipodoc=Emend&leg=16&id=673246&idoggetto=697760 http://www.senato.it/japp/bgt/showdoc/frame.jsp?tipodoc=Emend&leg=16&id=674528&idoggetto=697760

  10. A. declarative approach: Senate of Italy ORIGINAL DOCUMENT SIGNED and CHANGED MANUALLY

  11. SCENARIO 1 Amendment to a bill an official document that proposes changes to a bill by proponent(s).

  12. Scenario 1: amendment to a bill • Bill n. 4 • Amendment to the bill n. 4 • “substitute <<France>> with <<Greece>>” • The application of the amendment document to the Bill n. 4 produces a new version of the Bill (Consolidated Bill) • Amendment includes ActiveMods to the Bill • Consolidated Bill includes PassiveMods to the Amendment(s)

  13. passiveMods activeMods to BILL4 Scenario 1: amendment to a bill BILL 4@ BILL 4@v1 CONSOLIDATED BILL <section id="sec25"> <num>25</num> <content> <mod id="mod1"> <ref>Section 3</ref> shall be replaced by the following: “ <quotedText id="mod1-qtd1"><p>France </p> </ quotedText>“</mod> </content> </section> <section id="sec25“ period=“t1”> <num>25 </num> <content> <mod id="mod1"> <ref>Section 3</ref> shall be replaced by the following: “ <quotedText id="mod1-qtd1"><p>Greece </p> </ quotedText>“</mod> </content> </section> …. AMENDMENT <point id=“pnt1"> <num>1</num> <content> <mod id="mod1"> <ref></ref> shall be replaced by the following: “ <quotedText id="mod1-qtd1"><p>Greece </p> </ quotedText>“</mod> </content> </section>

  14. passiveMods Consoldiated bill: incorporation of the amendments

  15. SCENARIO 2 Amending bill a bill amending an existing law. An amending bill will become a Amending Act once enacted

  16. activeMods to the ACT Amending bill

  17. activeMods to the ACT Scenario 2: Amending bill Time line BILL 4@ ACT 100 <section id="sec25"> <num>25</num> <content> <mod id="mod1"> <ref id="ref2" href="/ak/act/2010-02-20/100/main#sec3">Section 3</ref> shall be replaced by the following: “ <quotedText id="mod1-qtd1"><p>France </p> </ quotedText>“</mod> </content> </section> <section id="sec3“ start="e2"> <num>3. </num> <content> <p>Italy </p> </content> </section> …. ….

  18. SCENARIO 3 Simulation of the Consolidated Act An act that incorporates a number of proposed changes, possibly including multiple variants coming from different proponents This document is purely an information

  19. Scenario 3: Simulation of the Consolidated Act • Some time it is useful to produce a Simulation of the Consolidated Act in order to present the final result of the modifications proposed. • The Simulation of the Consolidated Act is just an informative document • The Simulation of the Consolidated Act incorporates the modifications proposed by the Amending bill • The Amending Bill includes ActiveMods to the Act • The Simulation of the Consolidated Act includes PassiveMods to the Amending Bill

  20. passiveMods activeMods to the ACT Scenario 3: simulation of consolidation to an Act SIMULATION OF CONSOLIDATED ACT ACT 100@v1 ACT 100 BILL 4@ <section id="sec3“ start="e2"> <num>3. </num> <content> <p>Italy </p> </content> </section> <section id="sec25"> <num>1. </num> <content> <mod id="mod1"> <ref id="ref2" href="/eu/act/2010-02-20/100/main#sec3">Article 3</ref> shall be replaced by the following: “ <quotedText id="mod1-qtd1"><p>France </p> </ quotedText>“</mod> </content> </section> <section id="sec3“ start="e2“ period=“#t1”> <num>3. </num> <content> <p>France </p> </content> </section> …. …. ….

  21. SCENARIO 4 Amendment to the Amending Bill Amendment Amending Bill Act modification future modification

  22. passiveMods activeMods to the ACT activeMods to BILL4 Scenario 4: amendment to the Amending bill BILL 4@ BILL 4@v1 ACT 100 <section id="sec25"> <num>25</num> <content> <mod id="mod1"> <ref>Section 3</ref> shall be replaced by the following: “ <quotedText id="mod1-qtd1"><p>France </p> </ quotedText>“</mod> </content> </section> <section id="sec25“ period=“t1”> <num>25 </num> <content> <mod id="mod1"> <ref>Section 3</ref> shall be replaced by the following: “ <quotedText id="mod1-qtd1"><p>Greece </p> </ quotedText>“</mod> </content> </section> <section id="sec3“ start="e2"> <num>3. </num> <content> <p>Italy </p> </content> </section> …. AMENDMENT <point id=“pnt1"> <num>1</num> <content> <mod id="mod1"> <ref></ref> shall be replaced by the following: “ <quotedText id="mod1-qtd1"><p>Greece </p> </ quotedText>“</mod> </content> </point>

  23. SCENARIO 5 Tabular Amendment

  24. affectedDocument old new amendmentHeading amendmentContent activeMods to the bill amendmentReference amendmentJustification B. Tabular approach: EU Parliament preface amendmentBody lang

  25. passiveMods activeMods to BILL4 new old Scenario 5: tabular amendment BILL 4@ CONSOLIDATED BILL 4@v1 <section id="sec25“ period=“t1”> <num>25 </num> <content> <mod id="mod1"> <ref>Section 3</ref> shall be replaced by the following: “ <quotedText id="mod1-qtd1"><p>Greece </p> </ quotedText>“</mod> </content> </section> <section id="sec25"> <num>25</num> <content> <mod id="mod1"> <ref>Section 3</ref> shall be replaced by the following: “ <quotedText id="mod1-qtd1"><p>France </p> </ quotedText>“</mod> </content> </section> …. AMENDMENT <point id=“pnt1"> <num>1</num> <content> <mod id="mod1"> <ref>SECTION 25</ref> shall be replaced by the following: “ <quotedText id="mod1-qtd1"><p>France </p> </ quotedText>“</mod> </content> </point> <point id=“pnt1"> <num>1</num> <content> <mod id="mod1"> <ref> SECTION 25</ref> shall be replaced by the following: “ <quotedText id="mod1-qtd1"><p>Greece </p> </ quotedText>“</mod> </content> </point>

  26. SCENARIO 6 Consolidated amendment

  27. “Consolidated Amendment”JURI_AM(2012)483680_EN consolidated amendment.doc

  28. CONSOLIDATED BILL BILL 4@Vx passiveMods activeMods to BILL4 Scenario 6: so called “Consolidated amendment” <section id="sec25“period=“t1”> <num>25 </num> <content> <mod id="mod1"> <ref>Section 3</ref> shall be replaced by the following: “ <quotedText id="mod1-qtd1"><p>France</p> </ quotedText>“</mod> </content> </section> BILL 4@ <section id="sec25"> <num>25</num> <content> <mod id="mod1"> <ref>Section 3</ref> shall be replaced by the following: “ <quotedText id="mod1-qtd1"><p>France </p> </ quotedText>“</mod> </content> </section> <section id="sec25A“period=“t1”> <num>25 </num> <content> <mod id="mod1"> <ref>Section 3</ref> shall be replaced by the following: “ <quotedText id="mod1-qtd1"><p>Greece</p> </ quotedText>“</mod> </content> </section> AMENDMENT#1 AMENDMENT#2 <point id=“pnt1"> <num>1</num> <content> <mod id="mod1"> <ref> SECTION 25A</ref> shall be replaced by the following: “ <quotedText id="mod1-qtd1"><p>Greece</p> </ quotedText>“</mod> </content> </point> <point id=“pnt1"> <num>1</num> <content> <mod id="mod1"> <ref> SECTION 26</ref> shall be replaced by the following: “ <quotedText id="mod1-qtd1"><p>German</p> </ quotedText>“</mod> </content> </point> <section id="sec26A“period=“t1”> <num>25 </num> <content> <mod id="mod1"> <ref>Section 3</ref> shall be replaced by the following: “ <quotedText id="mod1-qtd1"><p>German</p> </ quotedText>“</mod> </content> </section>

  29. SCENARIO 7 Redlining Amendment

  30. passiveMods C. redlining approach : California bill The passive modifications in the redlining method are reflexive on the bill Destination is the bill itself

  31. passiveMods passiveMods Scenario 7: so called “Redlining Bill” BILL 4@v1 BILL 4@ <section id="sec25"> <num>25</num> <content> <mod id="mod1"> <ref>Section 3</ref> shall be replaced by the following: “ <quotedText id="mod1-qtd1"><p>France </p> </ quotedText>“</mod> </content> </section> <section id="sec25"> <num>25</num> <content> <mod id="mod1"> <ref>Section 3</ref> shall be replaced by the following: “ <quotedText id="mod1-qtd1"><p>France</p><p>Greece </p> </ quotedText>“</mod> </content> </section> author-A BILL 4@v2 <section id="sec25"> <num>25</num> <content> <mod id="mod1"> <ref>Section 3</ref> shall be replaced by the following: “ <quotedText id="mod1-qtd1"> <p>France</p> <p>German </p> </ quotedText>“</mod> </content> </section> The passive modifications in the redlining method are reflexive on the bill In this scenario the two versions are concurrent but they can be done following a temporal sequence author-B

  32. passiveMods passiveMods Scenario 7: so called “Redlining Bill” BILL 4@ <section id="sec25"> <num>25</num> <content> <mod id="mod1"> <ref>Section 3</ref> shall be replaced by the following: “ <quotedText id="mod1-qtd1"><p>France </p> </ quotedText>“</mod> </content> </section> BILL 4@v2 BILL 4@v1 <section id="sec25"> <num>25</num> <content> <mod id="mod1"> <ref>Section 3</ref> shall be replaced by the following: “ <quotedText id="mod1-qtd1"> <p>Greece</p> <p>German </p> </ quotedText>“</mod> </content> </section> <section id="sec25"> <num>25</num> <content> <mod id="mod1"> <ref>Section 3</ref> shall be replaced by the following: “ <quotedText id="mod1-qtd1"><p>France</p><p>Greece </p> </ quotedText>“</mod> </content> </section> author-A author-A

  33. SCENARIO 8 Engrossed Bill

  34. passiveMods C. redlining approach : Florida bill The Assembly approves only one proposal of BILL and it becomes Engrossed Bill

  35. passiveMods passiveMods passiveMods CONSOLIDATED BILL Engrossed BILL 4@Vx Scenario 8: so called “Engrossed Bill” BILL 4@ <section id="sec25"> <num>25</num> <content> <mod id="mod1"> <ref>Section 3</ref> shall be replaced by the following: “ <quotedText id="mod1-qtd1"><p>France </p> </ quotedText>“</mod> </content> </section> <section id="sec25-v2“ period=“#t2”> <num>25 </num> <content> <mod id="mod1"> <ref>Section 3</ref> shall be replaced by the following: “ <quotedText id="mod1-qtd1"><p>German</p> </ quotedText>“</mod> </content> </section> PROPOSAL BILL 4@variant2 PROPOSAL BILL 4@variant1 <section id="sec25"> <num>25</num> <content> <mod id="mod1"> <ref>Section 3</ref> shall be replaced by the following: “ <quotedText id="mod1-qtd1"><p>Greece </p> </ quotedText>“</mod> </content> </section> <section id="sec25"> <num>25</num> <content> <mod id="mod1"> <ref>Section 3</ref> shall be replaced by the following: “ <quotedText id="mod1-qtd1"><p>German </p> </ quotedText>“</mod> </content> </section> The Assembly approves only one proposal of BILL and it becomes Engrossed Bill

  36. SCENARIO 9 Oral Amendment

  37. D. Oral Amendmentsin Debates old lang new Mozambique

  38. passiveMods activeMods to BILL4 Scenario 9: Oral amendment Debate BILL4@Vx <section id="sec25"> <num>25</num> <content> <mod id="mod1"> <ref>Section 3</ref> shall be replaced by the following: “ <quotedText id="mod1-qtd1"><p>Greece </p> </ quotedText>“</mod> </content> </section> <point id=“pnt1"> <num>1</num> <content> <mod id="mod1"> <ref>SECTION 25</ref> shall be replaced by the following: “ <quotedText id="mod1-qtd1"><p>Greece </p> </ quotedText>“</mod> </content> </point> …. ….

  39. New Requirements

  40. Proposal of new tags • Add new type of changes on the structure: join two hcontainer, split one in two hcontainer, move one structure • Add @incomplete to <source>, <destination>, <old>, <new> • Add @placement: before/after/beginning/end/between/ in the textual changes ( related to the quotedText) • Add new tag for caputring the “ or «» or “ inside of the quotedText or quotedStructure

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