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Electronic / On-Line Work Permit and Notification Form (E-WPNF) Improvements

The February 22, 2007 update outlines improvements to the Electronic Work Permit Notification Form (E-WPNF) based on feedback. Key enhancements include: job descriptions listed in the action field to clarify scope, the ability for TM/CC to delete superseded entries, display of submission and approval dates, setup for alternate approvers, a comment field for Building Managers, a duplicate feature for submitting to multiple managers, and an edit feature for rejected submissions. These improvements aim to streamline the approval process and improve communication efficiency.

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Electronic / On-Line Work Permit and Notification Form (E-WPNF) Improvements

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  1. Electronic / On-LineWork Permit and Notification Form(E-WPNF)Improvements Subcontractor Safety Subcommittee – Update Meeting – February 22, 2007

  2. E-WPNF Improvements Complaint: Listing the “Project Number” in the “Action” field doesn’t indicate the scope of work to be performed. Remedy: The “Job Description” will be now listed in the “Action” field to more conveniently indicate the scope of work.

  3. E-WPNF Improvements Complaint: Entries that are either superseded by another entry or otherwise no longer valid should be deleted. Remedy: The TM/CC will have editing privileges to delete entries that are superseded or unapproved.

  4. E-WPNF Improvements Complaint: The date the entry was submitted for approval should be displayed on the approvers screen. Remedy: The entry submittal date will be displayed.

  5. E-WPNF Improvements Complaint: The date the entry was approved by the Building Manager should be displayed on the approvers screen for the SSO. Remedy: The Building Manager’s date of approval will be displayed on the approvers screen.

  6. E-WPNF Improvements Complaint: There is not a means by which a primary approver is able to set up an alternate approver to cover days he or she is away from the Lab. Remedy: Primary approvers can set up an alternate approvers list thru Matt Arena, arenam@fnal.gov. Alternates will receive the notification each time the primary approver receives notification, but will take no action unless instructed by the primary approver.

  7. E-WPNF Improvements Complaint: There is no provision for a Building Manager to direct comments to the TM/CC via the approval screen. Remedy: A field will be provided on the approval screen for Building Manager comments.

  8. E-WPNF Improvements Complaint: The form needs to accommodate multiple buildings and multiple Building Managers. Remedy: A “duplicate” feature will be added to the electronic form. This will allow the TM/CC to send individual entries to each Building Manager and SSO as needed without having to retype the form.

  9. E-WPNF Improvements Complaint: There is no provision to re-open and edit an entry. Remedy: An “edit” feature will be enabled if the entry submittal is rejected allowing the TM/CC to revise the form. This feature will not be enabled if the entry submittal is approved.

  10. E-WPNF Improvements • These features will be available by the end of March 2007. • If you have any other comments or complaints about this e-form please direct them to Tom Prosapio at prosapio@fnal.gov. Thank You

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