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Enhancing ILL and Collection Development: Insights from George Mason University

This presentation outlines the initiatives and developments in Interlibrary Loan (ILL) and collection development at George Mason University, highlighted by Laura Ramos during the 15th Annual VIVA Interlibrary Loan Community Forum. The discussion covers on-demand book purchasing, eligibility criteria, and the process of evolving ILL practices over three years. Key statistics illustrate the average titles and costs associated with requests, while reports aid in identifying collection strengths and weaknesses. The evolution of collections, including the Textbook Reserve initiative, exemplifies adaptive strategies in library services.

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Enhancing ILL and Collection Development: Insights from George Mason University

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  1. ILL and Collection Development Laura Ramos, ILL & Document Delivery Assistant George Mason University (VGM) July 12, 2013 15thAnnual VIVA Interlibrary Loan Community Forum (Sweet Briar College, Sweet Briar, VA)

  2. POD I • Started September 2010 – completed 3rd year • Both Head of ILL and Borrowing Supervisor authorized to begin purchasing books “on demand” using the ILL fund • First guidelines for eligibility: • Not owned or “on order” at Mason Libraries • Not readily available through ILL from a free/reciprocal lender

  3. POD II • Additional guidelines: • Scholarly title – written in English • Published by a North American publisher • In print • Within last 3 years • EBooks and other non-print formats not eligible • Textbooks are not eligible • Maximum list price of $200 • Multi-volume sets are considered if less than $200 total • Available at Amazon.com or Barnes & Noble

  4. POD III • General stats: • Average between 20-30 titles a year • Total cost average between $1,300 - $2,000 a year

  5. Reports I • Quarterly & Fiscal Year Reports • Proactively pull reports for Liaison Librarians • Normalize data (i.e. adjust reports a bit to make it less confusing) • Share reports so that liaisons can identify needs/emerging trends for their programs • Identify most requested books/journals that are possible purchase for collection • Provide list of ILL Borrowing requests

  6. Reports II • Canned ILLiad Reports: • Can identify who borrow from most • Which departments request more books vs. articles • Customized ILLiad Reports • Have to capture the data in order to generate the report • Many more reports can be generated using data in the ILL database by writing a custom query • Can manually include data on some requests to generate specific reports later using data not automatically captured in your database • i.e. Searching for music score requests, can code an unused or generic field or can focus on Call No. field (lending)

  7. Ad Hoc Reports Examples of requested reports: • Report ILL requests for list of journal titles • Can aid in decision making process (keep print, deaquisition, move to storage, purchase Backfile subscription, etc.) • Report ILL requests for books and other materials • Reports/data show and identify strengths/weaknesses of collection • Helps determine interest and use of materials • WorldCat Collection Analysis subscription maps OCLC ILL data to your library’s holdings in OCLC

  8. New Library Initiative • Initially driven by ILL reports, Mason created Textbook Reserve collection (Fall ’09) • Stemmed from Borrowing requests • Strictly textbooks • Supports School of Engineering programs • Soon to be expanding to other programs • 4th year completed

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