Streamlining Adjunct Contract Renewals: Electronic Personnel Action Forms Overview

1. Adjunct Contract Renewals July 2007

2. Welcome - Introductions Training and Development: • Daynon Smith • dasmith1@vcu.edu • 828-0179 • P.O. Box 842511

3. Agenda • Welcome/Introduction • Features • Forms • Set up • Demonstration • AJREN • Reminders • Links • Questions

4. What is it? • Adjunct Contract Renewal • You now will have the ability to renew contracts for your adjunct faculty using the Electronic Personnel Action form *For newly hired adjuncts, you still must fill out a paper PAF

5. Features • No more paper PAFs for renewals • Only for new hires • Ability to renew contracts for all adjuncts “on-line” • Future dated terminations • Faster turnaround • Ability to view “real time” status

6. ePAF Forms • Electronic Approval Routing Rules (NTRROUT) - The purpose of this form is to establish “YOUR” routing queue for certain types of Electronic Personnel Action forms (ePAF). • Electronic Personnel Action (NOAEPAF) – this form is used as an electronic version of the Personnel Action Form. • Update Labor Distribution • Terminations • Updating TimeSheet ORGs • Adjunct Contract Renewal (new)

7. Information Forms • Electronic Approval Error Message (NOIEMSG) - displays errors or warnings generated when a transaction is submitted on the NOAEPAF form. • Employee Jobs Form (NBAJOBS) - maintains information on a job as defined for a specified employee, including position, job description, start and end dates, status, hours, and salary information.

8. Set Up NTRROUT - Electronic Approval Routing Rule N=position control, T=validation/rule, R=rule/process • Open NTRROUT - Electronic Approval Routing Form. • Your eID will be displayed • In the Approval Category, type in or select • AJREN • Next Block • Type in HREPAF in User ID for the following Level codes • HROAPR • HROAPL • Save the record.

9. Adjunct Contract Renewals(ADJREN) • NOAEPAF • Contract Renewals • 2 Step process • New Begin date record • New End date record

10. AJREN – AJC1

11. AJREN – AJC2

12. Reminders • Job Begin & End Date on ePAF is for information only • Pay must begin on the 10th or 25th of the month • Pay must end on the 9th or 24th of the month • No Values under Current Values column = PROBLEM • Query Date is a snap shot • Transaction Status • Pending = You are Finished • Waiting = You are NOT finished • Two actions • Begin the new contract • End the new contract • Last Pay Date • Contact HR if there is a future effective date

13. Links • VCU eServices • http://www.eservices.vcu.edu • HR Banner Buzz/Training: • http://www.hr.vcu.edu/banner.htm • Payroll: • http://www.hr.vcu.edu/payroll/index.htm • Forms • http://www.hr.vcu.edu/forms/index.htm

14. Thank you for your attention!Questions???