Reform Solutions for Education

1. Reform Solutions for Education

2. Reform Your Business Platform 2

3. The Concerns of Educational Organizations: • Availability and accessibility of student information • Effective communication with students, parents, and staff • Accuracy of test grading and reporting • Controlling document costs • Security and Compliance Regulations

4. How Reform PDC Can Help • Test Grading & Reporting - OMR BubbleSheet – Scantron Replacement • Monitor and control print activities • Automatic form distribution • Easy management of documents requiring notes or signatures • Seamless integration with information management systems • Simplified printing • Form and process management • Increased security • Transparent document approval processes

5. Automatic Test Grading & Reporting • Print customized test bubble sheets populated with student information from the Ricoh MFP • Once completed tests are scanned, they are graded automatically. • Detailed grade reports are printed to the MFP, allowing teachers to analyze results and monitor student progress. • Integrates with electronic grade book applications

6. Sample BubbleSheet

7. The BubbleSheet Process: Automatic Distribution • All printed forms are tagged with a barcodes, associated with form data • Upon scanning, the document is automatically routed by using the document information tied to the barcode SCAN

8. Answer Sheet

9. Exam Sheets

10. Graded Exams

11. Test Report

12. Benefits of Test Grading Solution • Simple, easy to use interface • Requires little training • Increases utilization of electronic grade books • Testing uniformity between schools, districts or grade levels • Simplified reporting by grade level, school and district

13. Monitor and Control Print Activities Reform Tracker • Monitor and control the print activity of students and staff • Generate detailed document activity and cost reports. • Recapture document costs by charging for print jobs or copies made in school libraries or computer labs. • Allows organizations to significantly reduce costs and environmental impact.

14. Tracking Options • Reform Tracker Host – Monitors output creation on the HOST / LOB System • ReformTracker WS – Monitors usage per Workstation • ReformTracker PS – Monitors usage on the network Print Server • ReformTracker MFP – Monitors usage on the MFP

15. Example User & Device Reports

16. Accounting Options Active Module – Reduce Expenses • Establish rules for user and device use • Limit the number of pages allowed per user, restrict color use, block and allow machine use for particular jobs, and more • Employ least cost routing - redirects prints to the most efficient device for the job • Reduces costs and environmental impact

17. Effortless Form Management Reform • Difficult for administrative staff to manage high volumes of product paperwork. • Using pre-printed forms is costly and requires frequent maintenance. • Distributing forms manually is inefficient and unreliable. • Reform streamlines form management by automating forms creation, distribution, and archiving. • Reform can generate admissions, registration, financial aid and application forms, as well as student records, transcripts, invoices, and more

18. Reform – Form Management Solution Before After PRINT Form Management Solution Workflow • An invoice is printed from the user’s host application. • A copy of the invoice is automatically distributed to the student, the accounting dept, and the electronic archive system. E-MAIL FAX ARCHIVE PRINT

19. Easy Management of Documents Requiring Notes or Signatures TagDoc • Tag Doc tags forms requiring notes or signatures with a barcode. • Barcode is associated with information on the document – student name, ID, teacher name, etc. • Upon scanning, the barcode is recognized and the document is archived or routed for further processing.

20. Reform – Tag Doc Solution SCAN Tag Doc Solution Workflow • Print form with Tag Doc barcode. • Student or parent signs form. • Form is scanned and archived and indexed with other related files. Archive System Tag Doc Barcode Customer Signature John Smith

21. Reform – Tag Doc Solution SCAN Tag Doc Solution Workflow • Print form with Tag Doc barcode. • Student or parent signs test. • Test is scanned and archived and indexed with other related files. Archive System Student / Parent Signature Tag Doc Barcode John Smith

22. Seamless Integration with Information Management Systems Modular Object Scanning Technology (MOST) • Seamlessly integrate paper based and electronic workflows with MOST. • Integrates with major archive systems, enterprise fax systems, billing systems, for on-demand access to information. • Documents can be scanned and delivered to the appropriate destinations. • Students can log-in using their student ID and card authentication system for enhanced security. • School can integrate with school analytics software

23. Reform – MOST Solution SCAN MOST Scanning SolutionWorkflow • Paper is loaded into document feeder • User selects function (Email, fax, archive, form filler, print, etc.) • User enters information • Select Process – jobs are processed and sent E-MAIL FAX ARCHIVE

24. Form Management • Access and fill in forms, on-demand, right from the Ricoh MFP control panel. • Forms are stored in one central location, guaranteeing that the same forms are being used company-wide • Lookup client information and use it to automatically fill in the form fields. Details can also be entered manually.

25. Security & Authentication • MOST communicates real time with LDAP and Active Directory servers to authorize users. • Based on users login: • MFP usage can be tracked • MOST Features & Functions can be restricted Card authentication • Allow companies to leverage their exiting cards • No IT support required • Users easily maintain their own passwords

26. Secure Printing PrintToMe • Documents can be printed and released at any network connected MFP. • Scanned images can be printed to other MFPs on the network. • Supports unlimited number of devices and users. • Documents use encryption, chunking and checksum to insure document delivery. PRINT Access from any network MFP

27. Print To Me Mobile • “Cloud” based Printing • User sends print job as attachment to predefined company Email address PrintToMe@<NameOfCompany.com> • Reform polls Email Inbox and sends confirmation Email to sender with unique PID code. • User releases print job from ANY device with information received

28. Transparent Document Approval Processes Document Authority Control (DAC) • Internal paperwork, applications, financial documentation, enrollment forms, etc. may need to be reviewed by various individuals in the organization. • Document Authority Control (DAC) automates document approval processes. • Documents can be viewed, approved, or revised, and then automatically sent to the next recipient.

29. Document Authority Control • Provides administration control over critical document processes. • Allows companies to review, authorize or collaborate on important documents. • Organizations can supervise and regulate the progress of vital document procedures • Enables control over financial transactions, legal communications, operations, and more.

30. Reform – DAC Solution DAC Document Approval Workflow • DAC notifies user of awaiting document • User views and approves document from the DAC web interface • Document continues to the next approver • Fully approved documents is distributed E-MAIL ARCHIVE FAX

31. CALL TO ACTION • RICOH Connects • www.ricohconnects.com • Under Resources: • Brochures, presentations, Success Stories, Quicktour & Quick Reference Overview • FabSoft’s RICOH Partner Portal • http://www.fabsoft.com/Ricoh102102.html • FabSoft Training Classes, Videos, Support • http://www.fabsoft.com/training/class.shtml • FabSoft Hosted MOST • http://www.fabsoft.com/Products/MOST/MOST_Cloud.html • HoldenC@Fabsoft.com - (973) 767)2100 x725