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GETTING OFF ON THE RIGHT FOOT AND STAYING THERE

Methods to Ensure the Right People are Involved for Successful Research. GETTING OFF ON THE RIGHT FOOT AND STAYING THERE. Sue Sillick Montana Department of Transportation July 28, 2010. RESEARCH PROGRAMS. Why is it critical to have the right people involved in research?.

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GETTING OFF ON THE RIGHT FOOT AND STAYING THERE

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  1. Methods to Ensure the Right People are Involved for Successful Research GETTING OFF ON THE RIGHT FOOT AND STAYING THERE Sue Sillick Montana Department of Transportation July 28, 2010 RESEARCH PROGRAMS

  2. Why is it critical to have the right people involved in research? The people involved in research can make or break a project. RESEARCH PROGRAMS

  3. Who are the people involved in MDT research? Research Review Committee (RRC) Sponsor Technical Panel (TP) Champion Research Staff Field Research Coordinators (FRC) Principal Investigator (PI) RESEARCH PROGRAMS

  4. Research Review Committee Composition (15) Director Deputy Director Chief Officers (3) Division Administrators (6) One District Administrator Research Program Manager (chair) FHWA WTI Research Director RESEARCH PROGRAMS

  5. Research Review Committee Role Determines which research projects move forward to technical panels Reviews technical panel recommendations for each project Reviews and approves scopes of work Approves funding for all research projects Reviews implementation recommendations RESEARCH PROGRAMS

  6. Sponsor High level MDT staff person Agrees the project is necessary Willing to ensure results are implemented Signs on to the project RESEARCH PROGRAMS

  7. Technical Panel Composition Champion/Chair Research Staff FHWA Western Transportation Institute Others RESEARCH PROGRAMS

  8. Technical Panel Role Critical for success Oversees project from inception through implementation Reviews Roles and Responsibilities document at first meeting Determines if others should be on the panel Keeps their stakeholders in the loop RESEARCH PROGRAMS

  9. Technical Panel Additional Role for Champion Presents topic to RRC for approval Identifies technical panel members Chairs the technical panel Presents all panel recommendations to RRC RESEARCH PROGRAMS

  10. Technical Panel Additional Role for Research Staff Reviews panel member recommendations Serves as the Research Project Manager Liaison between panel and consultant Bring new members up to speed RESEARCH PROGRAMS

  11. Field Research Coordinator Research liaison between HQ and Field One per district (5 districts) Assigned by each District Engineer 2-way communication Research ideas, construction schedules, etc into HQ Technology transfer out to districts Formally meet once a year, continuous communication Construction Reviewers participate RESEARCH PROGRAMS

  12. Principal Investigator/Research Team Key to project success Methods to ensure right research team is selected for the job Past performance feedback loop Reference checks Previous products Proposal review RESEARCH PROGRAMS

  13. Principal Investigator/Research Team Methods to ensure research teams perform while on the job Project kick-off meeting Report writing requirements Technical panel and research staff oversight Constant communication and feedback RESEARCH PROGRAMS

  14. Principal Investigator/Research Team Evaluation methods Project Exit Survey Annual/Ongoing performance appraisals RESEARCH PROGRAMS

  15. Every project is a potential for lessens learned. With every lesson learned, we try to improve our process so the issue doesn’t happen again RESEARCH PROGRAMS

  16. Questions? ssillick@mt.gov mdt.mt.gov/research Thank you RESEARCH PROGRAMS

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