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Streamline Your Research with LabNotes: A Comprehensive Electronic Lab Notebook System

LabNotes revolutionizes laboratory documentation by replacing traditional paper notebooks. Since 2006, it has been a reliable, centrally procured system used by multiple research groups. With features like program integration, secure access, and data reuse, LabNotes enhances information sharing and archiving. Accessible via any computer, it supports multiple operating systems, ensuring safety with encrypted traffic and regular data backups. The system is user-friendly, allowing easy project management and collaboration among researchers. Training is provided to ensure effective utilization.

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Streamline Your Research with LabNotes: A Comprehensive Electronic Lab Notebook System

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  1. LabNotes www.help.eln.uu.se www.uu.se  För anställda – Insidan  Genvägar  Forskningsdokumentation (LabNotes)

  2. LabNotes • Replaces laboratory notebook on paper • Centrally procured system, has been used by three groups (since 2006) • Enables integration of various computer programs • Information can be reused • Secure access – accessibility • Easy to share and seek information • Secure archiving • Works on all computers, not only at UU

  3. Access • User UUid (AKKAID or studentID) 2. Computer PC - A client, administrator on pc Else - Through web browser 3. Network access Works on; • mac OS10.5 or later • Windows XP, Vista, Win7 • Linux – Ubuntu, Slackware

  4. Safety of the system • The user's computer has virus protection • All traffic over the network is encrypted • Server and database are behind a firewall and perimeter protection • Every night the database is copied • The database is Oracle • A PDF document is created of each experiment

  5. System organisation

  6. User organisation • ELN coordinator – ie me • Administrates all accounts • and communicates • Research groups with projects • - Group administrators that administrates projects, templates and rights for the group • Scientists • One experiment belongs one user part of a group and a project

  7. The group administrator • To be the contact point between the group's users and the LabNotes coordinator • Create projects and set the privileges within the group for these projects • Create public templates, that the group can use • Inform the LabNotes coordinator when users start or leave • Help the members in the group with the installation of the PC client and how the LabNotes system can be used • Keep contact with the LabNotes coordinator and report improvements and problems

  8. Projects and experiments • Each experiment belongs to a project and get a unique experiment number • Automatically saved • The group decides what projects they have • Hide projects to parts of the group, or share projects with other groups / researchers • Seeing each other's experiments or not • Share experiments • Countersign

  9. Users • Personal account • Creates experiments • When a user leaves all experiments remain

  10. Costs All it takes for the system to work is paid by the medical, pharmaceutical, engineering and science disciplines together. Each new license will cost 2500 SEK initially, then 750 SEK each following year Licenses can be inherited

  11. The Process • This seminar • Decision how to organize, as one or several (PA) groups • Excel file from homepage -> me • Training for all users, mac/pc • Training for the group administrator • Possibility for further training/support until everyone can use the system

  12. Questions • ? Demonstration

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