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Meeting Survival Tips (Multi-Level Mentoring)

Meeting Survival Tips (Multi-Level Mentoring). Ron D. Hays Assigned Discussion Leader June 23, 2011 (12-1pm). Time = money 2. Time is money Benjamin Franklin, 1748 “Everything you do is an opportunity cost .” Do the right things adequately http://www.alice.org/Randy/timetalk.htm

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Meeting Survival Tips (Multi-Level Mentoring)

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  1. Meeting Survival Tips(Multi-Level Mentoring) Ron D. Hays Assigned Discussion Leader June 23, 2011 (12-1pm)

  2. Time = money2 • Time is money • Benjamin Franklin, 1748 • “Everything you do is an opportunity cost.” • Do the right things adequately • http://www.alice.org/Randy/timetalk.htm (Randy Pausch)

  3. Defend your creative time • “Find your creative/thinking time. Defend it ruthlessly, spend it alone, maybe at home • Find your dead time. Schedule meetings, phone calls, and mundane stuff during it”

  4. Scheduling Meetings http://doodle.com/ http://www.meetingwizard.com/

  5. Successful meetings (Preparation) • Distribute agenda in advance (Why are we doing this?) • Make agenda concise • Bullet items, identify presenter, time allocation • Items at end tend to be hurried or deferred • Start briefly with any old business • Schedule for only as long as needed (every meeting doesn’t have to be 60 minutes) • “Work expands so as to fill the time available for its completion” (Cyril Parkinson, 1957) • Distribute materials in advance • Don’t send 100 pages 15 minutes before call

  6. Successful running of meetings • Make it clear who is expected to attend • Start the meeting on time • Say what is expected of attendees • End the meeting on time or early • Record minutes of meeting (list who attended), noting follow-up items (be sure everyone knows what was decided and what you plan to do) • Keep in mind that some may not feel comfortable saying what they really feel

  7. Telephone Meetings • “Keep calls short; stand during call • Start by announcing goals for the call • Don't put your feet up • Have something in view that you're waiting to get to next.”

  8. And everyone will be happy

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