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Maine Statewide Longitudinal Data System

Maine Statewide Longitudinal Data System. NEBHE October 2008. SLDS Project Goal. Design, develop and implement a longitudinal data system that stakeholders can draw upon to make well-informed decisions about improving student achievement. P-20 Data Systems Questions.

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Maine Statewide Longitudinal Data System

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  1. Maine Statewide LongitudinalData System NEBHE October 2008

  2. SLDS Project Goal Design, develop and implement a longitudinal data system that stakeholders can draw upon to make well-informed decisions about improving student achievement.

  3. P-20 Data Systems Questions • What % of high school graduates enrolled in college within 15 months of graduation? • What curricular or environmental factors affect student progress? • What factors help students transition to college, 2 - 4 year college or enter workforce? • Which programs/strategies are most effective? • How is student success in college related to high school courses, grades, and test scores? • What role does geographic mobility play? Source: Data Quality Campaign

  4. Statewide Longitudinal Data System US Department of Education Grant Institute of Education Sciences • Start Date – September 4, 2007 • Total SLDS Budget - $6,540,786 • 3 Year Grant Budget - $3,227,231 • End Date – August 31, 2010

  5. Data Quality Campaign 10 Essential Elements • Unique Statewide Student Identifier • Student-Level Enrollment, Demographic and Program Participation Information • Ability to Match Individual Students’ Test Records from Year to Year to Measure Academic Growth • Information on Untested Students and the Reasons Why They Were Not Tested

  6. Data Quality Campaign • Teacher Identifier System • Student-Level Transcript Information • Student-Level College Readiness and Test Scores • Student-Level Graduation and Dropout Data • The Ability to Match Student Records Between the P-12 and Higher Education Systems • A State Data Audit System

  7. Project Components • Education Data Sources Inventory (S) • Statewide Education Data Dictionary (F) • Single Sign-on Portal (F) • Data Warehouse – PreK-20 (F) • Schools Interoperability Framework (SIF) Integration (F) • Electronic Collection of Student Level Transcript Data – Statewide Transcript Format (F) S – State Funded F – Grant Funded

  8. Project Components • Collection of College Readiness Assessments (F) • Vertical Expansion of Unique Identifiers (F) • EDFacts Data Collection System (F) • Financial Reporting System (S) • Statewide Student Information System (S) • Training and Professional Development (F) • Data Collection and Reporting • Using Data to Make Research Based Decisions

  9. SLDS Components Status

  10. Statewide Longitudinal Data System • Governance • 21st Century Advisory Council • 55-60 stakeholders • Quarterly meetings • Data Management Team • MDOE program areas, LEA representation • Monthly meetings • Grant State Collaboration • 27 States • Connecticut, New Hampshire

  11. Data Sources Inventory • ESP Solutions Group • Interviewed all MDOE program areas • Over 240 data collections identified • 133 data repositories • 6000 data elements • Multiple instances of same elements • Multiple formats/descriptions of same elements

  12. Data Dictionary • Web Interface • 625 core data elements in MDOE data dictionary • Public read only access • Available to LEAs, vendors • Mapped to National Center of Educational Statistics (NCES) data elements

  13. Data Warehouse • RFP for Education Data Warehouse planned for later this year • Central repository for MDOE data systems including student, staff, assessment, transportation, facilities and financial data • Business intelligence system for reporting and analysis

  14. Education Portal • Single Sign-on access to all MDOE applications based on role and rights • Enterprise Search • Public and Secure Access • Planned for 2009 implementation • Microsoft SharePoint Server • Used by Alaska, Arizona, Connecticut and Wyoming Departments of Education

  15. Higher Education Projects • Electronic Transcripts • XML, PDF files • University of Maine System • State Student ID • Include with transcripts • Sharing Aggregate Student Data • Feedback to sending schools • Need for individual student data

  16. Higher Education Data Pilot Initial Questions: • What Maine high schools/towns/counties did your students graduate from? • What remedial courses are your Maine high school graduates enrolled in? • What % of your Maine high school graduates are still attending after 1 year/2 years/graduation?

  17. Participating Institutions Maine Higher Education Council • Andover College • Bates College • Kennebec Valley Community College • University of Southern Maine

  18. Statewide SIS Objectives • Implement a new State data management system by August 2008. • Establish a means of electronically reporting school, staff and student data from School Units to the DOE. • Establish a means for the Maine DOE to report required State and Federal data. • Reduce the number of reports that are submitted to the DOE by School Units. • Provide centrally hosted student information system functionality for optional use by local School Units.

  19. New State System • Replace Existing MEDMS System • Add more upload capabilities • Staff Data • Special Education data • Safe/Drug-Free data • SIF 2.0 Certified • Easier Data Transfer Process • Leverage PowerSchool SIF Agent

  20. Statewide SIS – State Edition • MEDMS/Infinite Campus State Edition • Went live September 2, 2008 • Student enrollment data • WebEx training • Next release January 2009 • Future projects • Special Education • School Health • NCLB report card https://sis.ddncampus.net:8081/nclb/portal/portal.xsl?&extractID=10

  21. Infinite Campus State Edition • Easier Student Transfer Process • Student Look-up • Web-based request for records • Role-Based Security • School Level • Teacher/Class Level • Greater Stakeholder Access • More Detailed Reporting

  22. Statewide SIS – District Edition • Synchronizes State reporting fields with State Edition • 8 sites, 23,000 students • Fall 2008 Conversions – Wave 1 • 16 alternative plan sites, 35,000 students • Go-live spring 2009 • Winter 2009 Conversions – Wave 2 • Regional School Units

  23. Infinite Campus District Edition • Optional for School Units • State pays annual license and support fees • Includes data migration and on-site training • Centrally Hosted by Infinite Campus • Totally web-based • No local servers • Web Portal • Parent Access • Student Access

  24. E-Transcripts • Provides Official Transcript as well as Local Custom Formats • Secure XML or PDF Format • Meets NCES/PESC Standards • Provides CEEB Code Field • Customizable Watermark • Encryption/Authentication • Email Receipt Confirmation

  25. SLDS - Moving Forward • 1st Wave – PK–12 data systems • 2nd Wave – Postsecondary data • Entire education experience • College readiness • 3rd Wave – Data partnerships • State agencies • Program evaluation, outcomes • Documented procedures • Well articulated agreements Source: Data Quality Campaign

  26. SLDS - Challenges • Linking cross agency data to students and families • FERPA interpretations • Technical solutions • Changing the culture in education from one of using data for compliance purposes to that of providing the information necessary to improve student achievement Source: Data Quality Campaign

  27. Statewide Longitudinal Data System Q & A Bill Hurwitch – Project Director • bill.hurwitch@maine.gov • 207-624-6816

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