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Electronic Filing System Proposal

Electronic Filing System Proposal. Texas Ethics Commission January 31, 2013. Purpose of Presentation. Familiarize Commission, Legislative Staff and Public with Current Needs and Proposal for a New Electronic Filing System. Background. This a “System” Can’t Get it “Off-the-Shelf”

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Electronic Filing System Proposal

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  1. Electronic Filing System Proposal Texas Ethics Commission January 31, 2013

  2. Purpose of Presentation • Familiarize Commission, Legislative Staff and Public with Current Needs and Proposal for a New Electronic Filing System

  3. Background • This a “System” • Can’t Get it “Off-the-Shelf” • Ethics Commissions and Laws Vary Significantly State To State • DIR Assistance • Estimates Ranged up to $6.2 Million

  4. What is the Desired Goal? • One Integrated Filing Platform • Robust Data Administration • Intuitive Filing for All Filers • Streamlined Software Maintenance * TEC maintains the system • Own our Software • Efficiency = Cost Savings

  5. What Do We Have Now? • Electronic Filing Programs and the Platforms They Run On • Campaign Finance • TX-CFS • Microsoft Platforms only: XP, Vista, Windows 7, Windows 8 • Visual Basic 6 • Purchased from NIC – GA 2000 • Modified for the State of Texas in 1998-1999 • Webfiler • Platform independent • Browser limitations • Developed in-house 2007 • Coldfusion, Java, HTML, PHP

  6. What Do We Have Now? • Electronic Filing Programs and the Platforms They Run On • Lobby • TX-LFS • Microsoft Platforms only: XP, Vista, Windows 7, Windows 8 • Visual Basic 6 • Developed in-house 2004 - modeled after TX-CFS

  7. What Do We Have Now? • Electronic Filing Programs and the Platforms They Run On • Personal Financial Statement (PFS) • PFS Software • Microsoft Platforms only: XP, Vista, Windows 7, Windows 8 • Visual Basic 6 • Developed in-house 2009 – modeled after TX-CFS • Stores data on local PC • No electronic filing capability • Fillable PDF forms • No data storage on local PC • No electronic filing capability

  8. What Do We Have Now? • Electronic Filing Programs and the Platforms They Run On • Agency Management System (AMS) • TEC front end access tool to manage filer records • Microsoft Platforms only: XP, Windows 7 • Visual Basic 6 • Written by NIC specifically for TEC – GA 2000

  9. What Do We Have Now? • Databases • Oracle 10g • Stores filer raw data • Disjointed tables – adhoc • MySQL • Stores website search data • Excel spreadsheets

  10. What Do We Have Now? • Hardware • Windows PCs – front end • Unix servers – backend

  11. What Do We Have Now? • State of current system • Functional – it currently works • Difficult to maintain • Software – aging programs • State of Texas programs are entering end-of-life • Visual Basic Programming language is deprecated • Microsoft no longer supports the development platform • Windows 8 is likely the last platform for required run-time libraries • Hardware – aging servers • Oracle server - end of life

  12. What We Want • Electronic Filing Programs and the Platforms on Which They Will Run • Integrated System • Client filing applications • Platform independent • Web based • Mobile • Intuitive guidance for the filer (think TurboTax) • Pleasant user experience • Comprehensive internal management tools • Robust data management • Financial accounting system • Comprehensive, flexible reporting capabilities

  13. What We Want • Database • Oracle 11g • Well planned tables • Financial accounting system • Hardware - backend • Current TEC Linux servers • New Linux servers

  14. What We Want • New Electronic Filing System Use Cases • Filers: • DFS:

  15. How Rolling Reporting Fits In • Vendors’ Estimates Accounted for Possibility of Rolling Reporting • At the Discretion of the Legislature

  16. Current Electronic Filing System Proposal • $3.5 Million Custom Software Electronic Filing System: * Campaign Finance * Lobby * Personal Financial Statements * Database * Front end management tools

  17. Status of Current Proposal • Proposed in TEC Legislative Appropriations Request (LAR) • Upgraded Technology is Recommended by Sunset Commission

  18. Steps We’ll Take if Proposal is Adopted • Contract Out Statement of Work • Let the Project Out for Bid (DBITS) - Deliverables-Based IT Services • Contract for Project • Work closely with Vendor Providing Oversight, Resources and Expertise until Completion • We Maintain the System

  19. Estimated Time Frame Until Completion • 1.5 to 2 years • May Be Impacted By: * New Laws * Additional/Less Requirements * Lack of Sufficient Funding etc . . .

  20. Conclusion • Summary * Now is the Time * . . . very, very difficult * Quality Staff (We are the Experts) • Questions?

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