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How to create a sustainable business event

Protecting our environment and creating sustainability within our community is vital for our future! Sustainability should be a priority when planning a corporate event or conference.For more information, please contact us. Corporate Challenge Events, P.O. Box 11846, Ellerslie, Auckland 1542, Phone: 0800 832 669, http://www.corpchallenge.co.nz

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How to create a sustainable business event

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  1. Corporate Events Topic How to create a sustainable business event IE July 2016

  2. Protecting our environment and creating sustainability within our community is vital for our future! Sustainability should be a priority when planning a corporate event or conference. 10 tips for creating a sustainable business event!

  3. 1. Use an event application • Via user-friendly technology, distributing content to delegates can be not only sustainable but more cost effective • Event apps are one way you can provide easy access to your conference content, event news, sponsor advertising, speaker biographies and transport information

  4. 2. Use an online event survey • Using digital platforms such as online surveys will also significantly reduce the amount of printing • Online surveys can also bring interactivity to your event planning, create audience engagement and enable you to tailor content to the requirements of your delegates.

  5. 3. Use mobile ticketing • The use of hard copy entry tickets is reducing for events around the world through mobile technology • Why not incorporate this into your next business event through a QR code ticketing system • Not only will it help create a more sustainable event, but it enables an efficient check-in and check-out system for delegates and will enable you to quickly report on attendance.

  6. 4. Venue close to public transport • Choosing a great venue is an important decision for any professional event planner, but how can you ensure that your choice is sustainable? • Choosing a venue that is close to public transport is one good way • You can then encourage delegates to use public transport as a travel option and promote these travel options, timetables and maps in your delegate information

  7. 5. Venue with natural light and air • Another consideration when choosing a sustainable venue is how much natural light and ventilation is available • Can you still see clearly while minimising the number of lights on in the room? • Are there windows that you can open if it is a nice day?

  8. 6. Investigate crockery and cutlery • Most business events will have some form of catering whether it is a coffee and tea break or a full lunch • When you are in the event planning stage, ask the venue about sustainable options such as re-useable crockery and cutlery or bio-degradable options • If the venue doesn’t have either, discuss the option of sourcing these yourself

  9. 7. Ensure waste recycling options • Another simple way to make your event more sustainable is to ensure that appropriate waste disposal options are available • Look at the availability of both general waste and recycling bins onsite and how it is disposed • Research if the venue has official certification as an environmentally sustainable venue

  10. 8. Supply of drinking water • By providing water jugs or water dispensers along with re-usable cups or even company-branded water bottles, you can reduce the disposal of water bottles during the conference • Company, event or sponsor branded water bottles are also a great marketing tool and potential sponsor benefit.

  11. 9. Re-usable items in gift packs • By featuring re-usable items in your delegate packs, you are minimising the amount of items that may be discarded at the end of the conference • You are making available another branding opportunity for the event or sponsors • Examples: Pens, USB sticks, caps

  12. 10. Don’t date some materials • Many business events over-order their branded materials in case they run out, but in the end, have lots of leftovers and potential wastage • By not putting a date on these items, you may be able to use any remaining stock in future, possibly if the conference is being held again and branding does not require a change

  13. Find out more about sustainable business events… Australia conference@corporatechallenge.com.au corporatechallenge.com.au facebook.com/CorporateChallengeAustralia twitter.com/CorpChallenge1 New Zealand conference@corpchallenge.co.nz corpchallenge.co.nz facebook.com/CorporateChallengeNZ twitter.com/CorpChallengeNZ

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