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Project Planning, Notebooks

Project Planning, Notebooks. Peter E. Johnson Assistant Professor, Mechanical Engineering Valparaiso University pete.johnson@valpo.edu, 464-5185, 205 GEM 30 August 2005 GE 497 Senior Design. Project Planning.

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Project Planning, Notebooks

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  1. Project Planning, Notebooks Peter E. Johnson Assistant Professor, Mechanical Engineering Valparaiso University pete.johnson@valpo.edu, 464-5185, 205 GEM 30 August 2005 GE 497 Senior Design

  2. Project Planning • Project Planning is critical to achieving goals/due dates and meeting customer needs • Can be done at a very high-level (macro view) or in finite detail (micro) • Requires that you consider different aspects of each task: • Required time • Necessary resources • Dependencies (prior tasks)

  3. The Gantt Chart • Developed in 1917 by Henry Gantt(1861-1919), a pioneer in Industrial Engineering • Horizontal bar chart that graphically represents project tasks and an associated timeline • Can be simple (hand drawn) or computer generated • Helps to identify Critical Path tasks, as well as opportunities to work tasks in parallel • Closely related to its cousin, the PERT chart (Program Evaluation Review Technique), developed by the US Navy to manage the Polaris submarine missile project in the 1950’s

  4. Effective Use of Gantt Charts • Initiates and gives structure to the planning process • Creating the Gantt Chart focuses your thinking so that parallel tasks are easier to recognize • Helps to keep you ON TRACK • Tie certain tasks to members of your team AND HOLD THEM ACCOUNTABLE

  5. Identify Resources: Contractor (1) Electricians (2) Plumbers (2) Painters (2) Backhoe (1) Brainstorm Tasks: Electrical Plumbing Painting Foundation Inspections Example: Building a House

  6. Estimate Necessary Time: Roofing (4 days) Drywall (8 days) Painting (7 days) Carpeting (6 days) Inspections (½ day each) Identify Dependencies: Roofing (Framing) Drywall (4 Inspections) Painting (Doors, Trim) Carpeting (4 days after Drywall start) Inspections (Roof., Plumb., Elec., HVAC) Building a House (cont’d)

  7. Gantt Chart - Building a House

  8. Additional Features • Alternate views – Calendar, Network Diagram, Task Usage, Tracking Gantt, etc. • PERT – similar to the Gantt Chart • ViewNetwork Diagram • Optimistic and pessimistic plans • Steps for PERT planning* • Identify the specific activities and milestones. • Determine the proper sequence of the activities. • Construct a network diagram. • Estimate the time required for each activity. • Determine the critical path. • Update the PERT chart as the project progresses. • Note similarities with the steps we used for creating the Gantt Chart * http://www.netmba.com/operations/project/pert/

  9. Final Comments on Gantt Chart • Assignments: • Generate a Gantt Chart for the house building example • Generate 2 Gantt Charts for your team: • Skeleton Gantt – shows major tasks of project • Detailed Gantt – shows sufficient detail to show the critical path of your project, milestones, etc. • Consult your advisor/instructor for examples, details, due dates, etc. • References: • SearchSystemsManagement.com Web Page, 1/13/03, http://searchsystemsmanagement.techtarget.com/sDefinition/0,,sid20_gci331397,00.html • Hopp, W. J., Spearman, M. L., 2001, Factory Physics, 2nd ed., McGraw-Hill, Boston.

  10. Project Notebooks Advantages of a Project Notebook: • Record info needed at later date • Officially document ideas, discoveries, inventions, etc. (important for patents) • Track contact info for suppliers, references, etc. • Calculations, designs, etc. all in one central location Disadvantage: • Friends & peers in other courses will be jealous

  11. Notebook Features • Hard bound, numbered pages • Identification on the front cover • Cover page with “411” info • Reference info – team members, advisor, etc. • Table of Contents • Chronological entries, signed & dated at the end of each day’s entry (witness signature on brilliant discoveries) • Glued/tape copies of critical info – circuit diagrams, flow charts, Gantt chart, www printouts, etc. • USE INK – corrections should be editted by striking through with a single line so that you can still see the original thought, calculation, etc.

  12. Sample Notebooks

  13. Notebook Grading That is all… • Each advisor will set expectations, grades, etc. • Most (all?) team members will be required to keep an individual notebook • Notebooks will be used on a weekly basis to review progress • A notebook check is scheduled toward the end of the semester (graded)

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