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Routing Texas into the Future

Join us for the Major Stakeholder Project Kickoff to discuss the problem of increased volume without staff increase, the solution of the TxPROS automated routing system, and the team approach. Learn about the progress-to-date, the contract, and the next steps. Q&A session included.

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Routing Texas into the Future

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  1. Major Stakeholder Project Kickoff Routing Texas into the Future

  2. Welcome&Introductions

  3. Agenda • The Problem • The Solution • The Team Approach • The Contract (SOW) • The Progress-to-date • The Next Steps • Q & A

  4. The Problem Revisited

  5. Volume vs. Service • 33% increase in 4 years with no staff increase • No projected let-up in sight • Service level and corresponding cost to industry is unacceptable – carriers running “hot” (no permit, no route)

  6. Permit Growth FY 2003 - 2007

  7. Impact on TxDOT Goals • Reduce Congestion • Unpermitted OS/OW loads are not routed to avoid structures, restrictions, or time limitations in heavily congested areas • Enhance Safety • TxDOT’s primary mission to provide safe, effective and efficient movement is significantly jeopardized when loads run without permitted routes

  8. Impact on TxDOT Goals • Expand Economic Opportunity • Permitting delays represent significant cost to carriers, shippers and end consumers. Consistent, extended delays impact decisions on use of ports and Texas as a business location. • Improve Air Quality • Effective, efficient routing reduces time on roadways and time spent sitting in traffic.

  9. Impact on TxDOT Goals • Increase the value of transportation assets • Properly routed loads serve to maintain value by reducing damage and maintenance cost, allowing more dollars to go to new assets. • Increased permit volume = increased fees to State Highway Fund.

  10. The Solution

  11. The Solution - TxPROS • The Approach • Early Requirements Gathering • RFI • RFO • Vendor Selection • Contract Negotiations • The Vendor Partner • ProMiles Software Development Corp (PSDC)

  12. PSDC • Texas Corporation – based in Bridge City • Long history in trucking industry support • Experience in truck permitting since 1983 • Routing trucks since 1993 • Currently provides street routing for heavy trucks throughout North America • The truck routing partner of Tele Atlas

  13. PSDC Truck Routing Experience • Truck routing via web solutions since 1998 • TruckMiles.com runs more than a million trips per month for more than 100,000 drivers and thousands of small trucking companies

  14. PSDC Experience with Restrictions • Applying truck restrictions to GIS databases for 14+ years • Current street routing database has restrictions on more than 25 million road segments

  15. PSDC – The Truck Routing Partner of Tele Atlas • Working with Tele Atlas and Tele Atlas data since 2004 • Providing virtually all truck attribution for the Tele Atlas logistic product since its inception in 2005 • Over 25 million road segments with restrictions • More than 50 vehicle types • More than 40 categories of restrictions

  16. The Tele Atlas Texas GIS Database • Largest routable highway data of Texas • 661,882 miles of roads in Texas • 3,955,190 individual road segments • 90,746 miles of on-system roads (usable for permits) • 600,472 road segments on-system

  17. PSDC – Experienced Working with GIS Data • Experience merging GIS data

  18. PSDC The best and most experienced industry partner for TxPROS

  19. The Solution - TxPROS • A “true” automated routing system • Web-based • Compatible with TxDOT’s data and systems • Includes all appropriate routing parameters • Real-time restrictions management and tracking • Routed permits “self-issue” capable • Tracking and reporting of all routed loads (fixed and ad-hoc/query)

  20. The Solution - TxPROS Timely permit issuance enhances TxDOT’s ability to Reduce Congestion Enhance Safety Expand Economic Opportunity Improve Air Quality Increase Value of Transportation Assets

  21. BREAK

  22. TheTeam Approach

  23. TxPROS – The Team Approach

  24. The Contract (SOW)

  25. Statement of Work

  26. SOW Schedule – Phase 1 • Milestone 1 – Getting Ready (10/4/07) • Project Approach Document • High-level WBS, Dictionary & RAM • Web-based Project, Issue & Defect Tracking tools • Reporting Requirements Document

  27. SOW Schedule – Phase 1 • Milestone 2 – Design (1/31/08) • Joint application design (JAD) schedules, sessions & summaries • Detail applications, database & data conversion design documents • Systems interface design document

  28. SOW Schedule – Phase 1 • Milestone 3 – Plans (3/31/08) • Data acquisition, conversion & integration • Infrastructure design/development • Application development • Security considerations • Testing • Documentation, training & marketing • Implementation & transition

  29. SOW Schedule • Milestone 4 – Identify the Work (4/30/08) • Expanded WBS, Dictionary & RAM • Precedence & Critical Path Diagrams • Work Schedule • Completion of Phase 1

  30. SOW Schedule – Phase 2 • Milestone 5 – The Pilot Area (5/30/08) • Map data • Data conversion/integration module prototype • Pilot Area GIS map

  31. SOW Schedule – Phase 2 • Milestone 6 – Work the Pilot Area (6/30/08) • Restrictions Management prototype • Routing modules prototype • Reporting modules prototype

  32. SOW Schedule – Phase 2 • Milestone 7 – Update the Pilot Area (7/31/08) • Map data maintenance pilot program • Milestone 8 – Pilot Area Completed (9/30/08) • Lessons Learned • Risk Management review • Phase 2 AND Intermediate Deadline A COMPLETED!!

  33. SOW Schedule – Phase 3 • Milestone 9 – Statewide Data (12/31/08) • Statewide GIS data update • Data conversion/integration modules • Statewide GIS map

  34. SOW Schedule – Phase 3 • Milestone 10 – Statewide Apps (1/30/09) • Production Restrictions Management modules • Production Routing modules • Production Reporting modules • Production Map Data Maintenance Program

  35. SOW Schedule – Phase 3 • Milestone 11 – Integration Testing (3/31/09) • Documented test results

  36. SOW Schedule – Phase 3 • Milestone 12 – Training, Marketing, & Technical Material Development (5/29/09) • Draft training material • Draft end-user / marketing material • Draft user & technical documentation • Lessons learned document • Completion of Phase 3

  37. SOW Schedule – Phase 4 • Milestone 13 – Performance Testing (5/29/09) • Documented performance testing results • Milestone 14 – Acceptance Testing (6/30/09) • TxDOT documented acceptance test results • Customer beta testing documented results • Phase 4 AND Intermediate deadline B COMPLETED!!

  38. SOW Schedule – Phase 5 • Milestone 15 – Finalize Training, Marketing, & Technical Material & Schedules (8/31/09) • Final version - training material • Final version - marketing material • Final version - user & technical documentation • Facilities, equipment & staff requirements list • Training schedule • Marketing schedule

  39. SOW Schedule – Phase 5 • Milestone 16 – Conduct Training (10/30/09) • Permit Section training • Technical staff training • Districts/Divisions training • End-users (customers) training solution

  40. SOW Schedule – Phase 5 • Milestone 17 – Conduct Marketing (10/30/09) • Implemented marketing campaign • Lessons Learned • Completion of Phase 5

  41. SOW Schedule – Phase 6 • Milestone 18 – Implementation & Transition (12/31/09) • Final version – TxPROS Implementation & Transition Plan • Implemented TxPROS statewide solution • Documented transition validation • Final lessons learned document • Final Risk Management review • Project close documentation • Game, Set, Match !!! - Final milestone, phase & deadline completed.

  42. The Progress-to-date

  43. Progress to Date • Milestone 1 Deliverables • Project Approach Document • High-level WBS, Dictionary & RAM • Reporting Requirements Document • Project Management WEB Portal (http://proto.promiles.com/projectmanagement/ ) • Project Tracking Tool • Issue/Defect Tracking Tool

  44. The Next Steps

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