Bidder’s Conference New Supportive Housing Program Bonus Projects

1. Bidder’s ConferenceNew Supportive Housing Program Bonus Projects 2011 Continuum of Care Competition September 8, 2011

2. Agenda • Background on the Continuum of Care • Annual Competition - Overview • Permanent Supportive Housing Bonus & Amount Available • Eligible applicants • Application Timeline • Eligible uses & budget scenarios

3. Agenda, continued • Leveraging Documentation • Local Scoring • Other requirements • Electronic submission – e-snaps • Resources • Q&A

4. Continuum of Care • More than 4,500 people are homeless on any given night in Sonoma County. • A "Continuum of Care" is: • A funding stream from the federal Department of Housing and Urban Development, dedicated to services and housing to end homelessness; and • The local planning process required in order to access those funds. • The Continuum of Care (CoC) brings together government, service providers, and community activists to develop collaborative strategies to reduce homelessness and address the needs of many varied homeless sub-populations. The Continuum of Care brings about $2.6 million annually to Sonoma County to end homelessness!

6. Annual Competition • Collaborative application • Exhibit 1 – Continuum of Care • Exhibit 2 – Project Application • 2 parts: Applicant Documentation (SF424) and Exhibit 2 • CoC registration completed earlier this summer • Full NOFA released August 30, 2011

7. Permanent Supportive Housing Bonus • $135,541 in bonus funds available • For permanent housing with supportive services for disabled homeless • Cash match requirements • Renewable annually • Can be used for Supportive Housing Program or Shelter Plus Care project – different rules

8. Eligible Applicants • States • Units of general local government • Special purpose units of government, e.g., PHAs • Private nonprofit organizations • Community Mental Health Agency • Health Centers that are public nonprofit organizations

9. Dates to Remember • Tomorrow: TA session – e-snaps • September 22 -TA session – Exhibit 2 • September 30 – Local Project Applications Due in e-snaps • October 4 – New project presentations, review & selection • October 5-26 – Technical review & correction • October 27 – Final submission

10. Eligible Activities • Acquisition • Rehabilitation • New construction • Leasing • Operating costs • Supportive services • HMIS • Rental Assistance

11. Supportive Housing Program (SHP) Budget Scenario #1 Sample budget with Master Leasing HUD rounds all amounts less than $1 DOWN.

12. SHP Budget Scenario #2 Sample budget with Housing Operations

13. Shelter Plus Care Program (S+C) • Application is made only by a Housing Authority in partnership with one or more non-profit service provider Sponsors. • The Sonoma County Housing Authority manages all Shelter Plus Care programs by mutual agreement. • Rental assistance partnership: • The Housing Authority manages rental assistance • Service provider provides the services disabled residents need to remain stably housed.

14. Shelter Plus Care Rules • Award is for the Fair Market Rent for a specific number of units. Can be: • Tenant-Based Rental Assistance (portable) • Project-Based Rental Assistance (remains with a specific facility) • Sponsor-Based Rental Assistance (tied to the Sponsor) • Initial award minimum: 5 years (60 months) • After 5 years, the project is renewed annually for the current Fair Market Rent equivalent • Service providers must demonstrate a 100% “soft cash” match – delivery of the monetary equivalent of the rental assistance as in kind services

15. Shelter Plus Care Notes • Award must be matched dollar for dollar (“soft cash”) with services funded through a non-McKinney-Vento source • Services must be committed to in writing, and delivery of services must be documented on an annual basis • On completion of the initial award, HUD allows renewal of all existing units and encourages consolidation of S+C awards.

16. Sample Shelter Plus Care Budget • This is a 5-year S+C budget based on the 2011 Fair Market Rent (FMR) for a 1-bedroom apartment in Sonoma County • Could use a combination of apartment sizes to maximize the dollars available • Rental assistance is provided at 30% of tenant income. Shelter Plus Care budgets are set up based on no income and rental assistance at 100% of FMR. As incomes rise, Housing Authority can use to expand the number of people housed • Housing Authority can use up to 8% for administrative expense

17. Match vs. Leveraging • Match = Cash match required for your SHP proposal   Match = hard cash dollars that are paying for the services or housing being provided in the program you describe. • Dollars that pay for other programs are only acceptable match if they are paying for services simultaneously being used by your SHP program. • Only non-HUD McKinney Vento dollars can be used as match. • Supportive Services –Match $1 for every $4 from HUD • Housing Operations –Match $1 for every $3 from HUD • Leasing– No match required

18. Leveraging • Leveraging = ALL the services and other resources being brought to bear to assist the clients you are targeting in your proposal • Not simply WITHIN your agency, but all the volunteers, all the services provided by other agencies • Anything you can document with a written commitment • Must have written commitment in hand at the time of application

19. Leveraging, continued • Sample commitment letters in handouts • Entry into e-snaps:

20. Scoring – Project Criteria (60 pts) • Project description – up to 25 pts • Alignment with 10-year plan goals – up to 10 pts • Project readiness – up to 10 pts • Serve chronically homeless individuals or families – 5 pts • Housing Emphasis – up to 5 pts • Leveraging – up to 5 pts

21. Scoring – Capacity (40 pts) • Organizational capacity and experience (25 pts) • Application accuracy and appropriateness, including match amount and source (15 pts) • Possible bonus points for HMIS-participating agencies: “A” score on data quality report card

22. Other Requirements • Participation in Homeless Management Information System • Membership in Continuum of Care • Energy Star - promote energy efficiency through the use of Energy Star techniques and products, and also encouraged to use green development techniques • Section 3 - hire low/very-low income employees & contract with businesses that are either owned by or substantially employ low/very low-income persons

23. Key websites • HUD listserv: www.hudhre.info/index.cfm?do=viewJoin • E-snaps: www.hudhre.info/esnaps/ • Training site for e-snaps: http://esnaps.hudhre.info/ • Sonoma County RFP web page: http://sonoma-county-continuum-of-care.wikispaces.com/2011+Continuum+of+Care+NOFA

24. Next Steps • DUNS Number - by phone at 866-705-5711 or on line at http://fedgov.dnb.com/webform • Register with the Central Contractor Registry, www.ccr.gov - requires annual renewal • Set up a user ID in e-snaps • If you have a DUNS # and CCR Registration, set up your organization’s Applicant profile in e-snaps

25. Questions? Jenny Helbraun Abramson (707) 824-2852 continuumofcare@comcast.net http://sonoma-county-continuum-of-care.wikispaces.com