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EDI IMPLEMENTATION GUIDE

EDI IMPLEMENTATION GUIDE. REQUIREMENTS . Contract between the NYCDOE and the Vendor Approved ‘E-catalog’ Ability to send data via FTP or sFTP. INITIAL STEP . The NYCDOE business owner will notify the NYCDOE EDI Team The EDI Team will send NYCDOE EDI specifications directly to the vendor

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EDI IMPLEMENTATION GUIDE

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  1. EDI IMPLEMENTATION GUIDE

  2. REQUIREMENTS • Contract between the NYCDOE and the Vendor • Approved ‘E-catalog’ • Ability to send data via FTP or sFTP

  3. INITIAL STEP • The NYCDOE business owner will notify the NYCDOE EDI Team • The EDI Team will send NYCDOE EDI specifications directly to the vendor • Vendor will review and decide to implement in-house or outsource to a third party EDI service provider

  4. INFORMATION EXCHANGE • EDI and business contact information • EDI input/output file name • Data transmission (ftp, sftp, login, file path) • Approximate testing dates

  5. TESTING • Sample EDI file(s) are included with the NYCDOE EDI specification zip file • NYCDOE will send initial EDI test file(s) to the vendor • Vendor will review sample and test files and begin coding • A series of test files will be exchanged until both parties sign-off on the results

  6. TESTING (continued) Test file from NYCDOE to vendor • EDI850 • EDI816 (optional) • EDI997 for EDI810 Test file from Vendor to NYCDOE • EDI997 for EDI850 • EDI810 • EDI855

  7. GO LIVE Once both parties agree that all of the EDI processes and data transmission tests are successful and ready to “go-live”, the EDI team will notify the NYCDOE business owner. Based on approval from the business owner, the EDI team and vendor will schedule the date to move all EDI processes into production.

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