e- Panchayat Mission Mode Project

1. e-PanchayatMission Mode Project Annual Conference of Project Directors of DRDAs @ MoRD Venue: Vigyan Bhawan, New Delhi 8th July, 2013

2. e-Panchayat MMP • Objective: e-enablement of Panchayati Raj Institutions (PRIs) to completely transform their functioning to make them more transparent, accountable and effective as organs of decentralized self-governing institutions. • The project is aimed at automating the internal work flow processes of all the 2.5 Lakh Panchayats and equivalent Rural Local Bodies across the country. • e-Panchayat is one of the 31 Mission Mode Projects (MMPs) of Govt of India under the National e-Governance Plan (NeGP).

3. Stakeholders

4. Background • In 2009-10, Ministry of Panchayati Raj (MoPR) commissioned a comprehensive study covering all States and UTs to identify all the Information and Services Needs of the stakeholders viz. Central Ministries, State Departments, State line departments (including DRDAs), Panchayats and Citizens. e-Panchayat Study Phase - Approach • Work flow processes of 135 Panchayats across 45 Districts in 34 States/UTs were studied to assess role/responsibilities of Panchayats. • Needs of 11 Central Line Ministries, 11 State Line Departments including State PR Deptt., District / Block Administration and DRDAs and Field level functionaries were assessed at ZP, BP and GP level. • 23 Central Schemes were examined.

5. e-Panchayat Study Phase – Approach contd... • ICT readiness of Panchayats was assessed. • Internal Automation needs of Panchayats were determined. • Service delivery needs of the citizens were assessed. • Gram Sabha meetings/individual/focused group interactions with citizens. Deliverables of the Study Phase • Information and Services Needs Assessment (ISNA), Business Process Reengineering (BPR) and Detailed Project Reports (DPR) reports for all States/UTs and at National level. All these reports can be accessed online at http://epanchayat.gov.in

7. This led to the identification of Core Common Applications that address all aspects of Panchayats’ functioning viz. from internal core functions such as Planning, Monitoring, Implementation, Budgeting, Accounting, Social Audit, etc to citizen service delivery like issue of certificates, licenses etc. • These Applications have been designed to serve the core internal needs of not just the PRIs, but also of Urban Local Bodies (ULBs) and other Central/State line departments like DRDAs. • Challenging areas like delimitation (change of Panchayat boundaries), merger of administrative units and decentralized, participative planning are also being addressed by these Applications. • States that choose to use other software applications for similar purposes are only required to map their applications with these Core Applications to facilitate the development of unified, national-level information systems.

8. Common Core Applications

9. Panchayat Enterprise Suite (PES) – Key Features • Based of Open Source tools & technologies. • All applications are interoperable and can be accessed through single sign-on facility (i.e. common UserID and Password for all Applications). • All applications are based on UNICODE – can be made available in local languages. • States/UTs may also adopt PES applications one-by-one as per their readiness and requirements. • Applications are being integrated with SMS and email gateways • Applications will conform to all the e-Governance Standards • Made available free of cost to all the States

10. Common Core Applications

11. Common Core Applications

12. Maps of all Panchayats, spatial view of the profile/plan of a Panchayat by overlaying data from the other PES applications. PANCHAYAT ENTERPRISE SUITE (PES) National Panchayat Portal GIS Web site for each PRI, integrating other PES applications to act as a public interface Financial Details Physical & Financial Progress Helps to make Integrated District Plans (Perspective and Annual Plans) PRIA Soft Plan Plus Action Soft Approved Works Approved Works Receipt & Expenditure Details Resource Profile Tracks and monitors physical progress of work Implementation Citizen, Employee Details Capture details of receipts & expenditure, generates scheme wise cash books, registers, Utilization Certificates. Asset Profile Approved Plan Area Profiler Asset Directory PRI’s socio-economicinformation, demographical information, public infrastructure and amenities Lists all Assets created and maintained by Panchayats. Service Plus Social Audit Employee/Elected Representative Details Physical Progress Captures Training needs of Panchayat functionaries and upcoming trainings to be provided by SIRD, etc. facilitates delivery of services to citizens Tracks Social audits, Action taken report etc. Training Portal Assigns unique codes to all Local Governments, delimitation of Panchayats, forms the back-bone of all e-Panchayat Applications Local Government Directory

13. PANCHAYAT ENTERPRISE SUITE National Panchayat Portal GIS Financial details Physical and Financial Progress PRIASoft PlanPlus ActionSoft Approved Works Approved Works Receipt & Expenditure Details Completed Assets Citizen, Employee Details Resource Profile Asset Profile Approved Plan Area Profiler Asset Directory Resident & Employee Details Service Plus Social Audit Employee/Elected Representative Details Physical Progress Training Portal Local Government Directory

14. Current Status

15. Current Status • Four PES Applications namely PRIASoft, PlanPlus, National Panchayat Portal and Local Governance Directory have been in use for three years. • Local Governance Directory (LGD) http://lgdirectory.gov.in/ • Unique code assigned to all Panchayats or equivalent Rural Local Bodies. • All Panchayats are mapped to their villages. • This mapping will provide the base to the GIS application for spatial representation of data. • Panchayats are also being mapped to their Parliamentary and Assembly constituencies. • LGD has been adopted by all States/UTs except Nagaland, Mizoram and Delhi.

16. Current Status • National Panchayat Portal (NPP) http://www.panchayatportals.gov.in/ • Over 2,36,210 dynamic websites created for Panchayats. • 30,000 of these websites seeing an active content upload. • Dynamic portals have been created for all States/UTs except Tamil Nadu, Andaman and Nicobar Islands, Chandigarh, Lakshadweep, Meghalaya, Mizoram, Nagaland and Delhi.

17. Current Status • PRIASofthttp://www.accountingonline.gov.in/ • A Cash-based double entry accounting system. • Facilitates compliance of PRI accounts with Model Accounting System (MAS) - prescribed by C&AG, which is also one of the performance grant conditions under 13th FC. • Aim is to enter vouchers of all schemes at Panchayat level in PRIASoft. • More than 1.6 lakh Panchayats on board. • Over 1.2 lakh Panchayats made online voucher entries in 2011-12. • Over 70,000 Panchayats made online voucher entries in 2012-13. • West Bengal, Gujarat, Karnataka and Kerala are mapping their accrual based Accounting applications to PRIASoft. • In Use by States/UTs during 2012-13 Andhra Pradesh, Assam, Bihar, Chhattisgarh, Haryana, Himachal Pradesh, Jharkhand, Madhya Pradesh, Maharashtra, Punjab, Rajasthan, Sikkim, Tamil Nadu, Tripura, Uttarakhand , Uttar Pradesh. • An accrual version of PRIASoft is also being planned by MoPR.

18. Current Status….. Contd… • PlanPlus http://planningonline.gov.in • Over 52,000 Panchayats put their approved Annual Action Plans online for 2011-12. • Over 42,000Panchayats put their approved Annual Action Plans online for 2012-13. • Over 65% adoption in BRGF districts. • States advised to submit Plans Online. • Technical Support Institutions are being used by States to assist in creating and uploading of Plans. • The application has been designed to formulate Integrated District Plans with convergence of funds, schemes, etc.

19. Current Status….. Contd… • Six more Applications namely Area Profiler, ServicePlus, Asset Directory, ActionSoft, Social Audit and Trainings Management were launched in April, 2012. • Trainings on these 6 applications are being provided by MoPR. • States/UTs are beginning usage of these 6 new PES applications. • User Manuals, FAQs and Computer Based Tutorials (CBTs) are available online in English for on all PES applications. For better understanding and adoptability of these Applications, the States/UTs have been requested to translate these CBTs in their regional languages. • Demo websites are also available for all Applications. • Queries are raised and answered on the interactive google-groups created for the purpose.

20. Current Status….. Contd… • Trainings of Trainers (ToT) model being used for training PRI functionaries. • Training Calendars are prepared by Ministry in advance. • Over 10,000 people trained in last one year. • MoPR has engaged NIELIT (DOEACC) to impart basic IT literacy trainings to Panchayat functionaries and elected members. Over 14,000 have been trained so far. • Programme Management Units (PMUs) operationalized in 20 States/UTs for rollout of e-Panchayat MMP. • In the 12th Plan period, e-Panchayat has been dovetailed with the umbrella scheme Rajiv Gandhi PanchayatSashaktikaranAbhiyan (RGPSA) of MoPR. • States/UTs can build in their requirements for e-enablement of PRIs in their State Plans. • MoPR is providing all guidance and support to States/UTs for the implementation of the project.

21. ServicePlus • A metadata-based single software framework for defining & managing the entire life-cycle of services. • Provides a configurable service delivery framework for any department to deliver any service – Regulatory, Statutory, Developmental or Consumer Utility Service. • Can be a basis for single unified service Portal • Takes care of All State-specificities like Number and nature of services, application form design, enclosures, workflow etc. • DIT has welcomed ServicePlus framework for implementation of e-District MMP

23. Geographic Information System (GIS) • Will facilitate GIS based decentralized planning. • Will depict the information from other PES modules spatially for better decision making. • Discussions underway with MoRD to synergize GIS efforts of the two Ministries. • Efforts being synergized with organizations like ISRO and SoI to facilitate a Space based Information System for De-Centralized Planning (SIS-DP v.2- Bhuvan-Geo Panchayat) • Efforts have been initiated to define Panchayat boundaries.

24. National Optical Fibre Network (NOFN) • NOFN to provide high bandwidth connectivity to all Panchayats by 2014. • States/UTs have been advised to take urgent action for developing/implementing IT applications to realize the full potential of NOFN. • States/UTs have also been advised to (a) identify the services that can be delivered through Panchayats (b) stated their preparedness for rollout of Govt-to-Citizen (G2C) services and (c) provide a plan of action for delivering services electronically in the year 2013-14. • Under DeitY, the pilot project on the delivery of G2C services leveraging NOFN is underway in 3 BPs and 59 GPs in Rajasthan, Andhra Pradesh and Tripura. 100 Mbps connectivity being provided to GPs in pilot locations and 10 Mbps to the horizontally connected institutions like BDO office, post office, tele-medicine centres, Digital Knowledge Centres, etc

25. Convergence with other Programmes

26. Planned Integration with External Software • Integration of relevant PES modules with CPSMS & NREGASoft is on the agenda. • e-Municipality of MoUD is considering leveraging the ‘generic’ PES applications as needs are similar in Urban and Rural areas. • Metadata and Data Standards (MDDS) for Panchayati Raj domain are being formulated to ensure standardization and seamless interoperability among all e-Governance applications in Panchayat domain to ensure compliance with all national e-Governance Standards published by GOI, like Data and Metadata Standards for Person Identification and Land Region Codification, UID, etc. Note: All the external applications must adopt the Panchayat code provided by LGD to enable interoperability and data exchange.

27. Panchayats and Common Service Centres (CSCs) • Both have footprints right down the Villages and Panchayats. • CSCs follow a PPP model wherein private entrepreneurs set up centers at village level and act as a front-end for services provided by Panchayats. • Both need to operate together and provide the necessary options & competition which would lead to greater efficiency in delivery of services to local people. (Ref: 28-March, 2011 Meeting with Planning Commission). • While e-Panchayat will focus on the back-end, CSCs will focus on front-end. • Need to put in place a Panchayat Information Infrastructure and regularly operate, update and maintain service-related databases.

28. e-Panchayat and DRDAs

29. Panchayats and DRDAs • Panchayats are the constitutionally mandated third tier of government. • The 73rd Amendment empowers Panchayats to perform both governance and agency roles. • DRDAs are Registered Societies at the District level that oversee the implementation of different anti-poverty programmes of the Ministry of Rural Development. • In some States, DRDAs have a separate identity (distinct from Zilla Panchayat) whereas in other States a separate cell is generally created in Zilla Panchayat to maintain a separate identity and separate accounts of DRDA.

30. Potential of PES Applications for DRDAs • In LGD, a unique identity needs to be created for DRDAs (that are separate) to ensure interoperability. The process of merger of DRDAs with ZPs also needs to be defined in LGD. • PRIASoft – to put DRDA accounts in public domain. PRIASoft was used by DRDAs in Assam in 2011-12, 2012-13 and by Odisha in 2009-10. • PlanPlus and ActionSoft may be used by DRDAs for planning, implementing and monitoring (financial and physical progress) of various schemes. The Annual plans of few line departments are already available in PlanPlus and similarly DRDAs may also adopt PlanPlus and ActionSoft. If required, the specific needs of DRDAs can be incorporated in these Applications.

31. Potential of PES Applications for DRDAs • Dynamic portals have been created under National Panchayat Portal (NPP) for all Panchayat websites. So far such portals have not been created for DRDAs. However, if the NPP framework is considered suitable by MoRD, similar dynamic portals could also be created for the DRDAs, where needed. • Social Audit – for social audit of works undertaken under various schemes and & for management of meetings. • Trainings Management – to identify & meet training needs of DRDAs. • Asset Directory – to uniquely identify each asset and to serve as a repository of various assets created/controlled/ maintained under any scheme of DRDAs. • GIS – spatial representation of information to facilitate planning and decision making.

32. Thank You