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Hazard mitigation assistance

Hazard mitigation assistance . Region X Mitigation Summit 2014. HMA Unified Guidance and SRIA Updates. Streamlining HMGP Advance Assistance Obligation Timeline Requirements Program Administration by States BCA Enhancements Ecosystem Services Benefits Pre-calculated benefits

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Hazard mitigation assistance

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  1. Hazard mitigationassistance Region X Mitigation Summit 2014

  2. HMA Unified Guidance and SRIA Updates • Streamlining HMGP • Advance Assistance • Obligation Timeline Requirements • Program Administration by States • BCA Enhancements • Ecosystem Services Benefits • Pre-calculated benefits • Incorporating Sea Level Rise • BCA v5.0 Release • Stakeholder engagement • November 2013 FEMA HQ reached out to SHMOs for input on HMA • FEMA will use survey results to improve communication and program delivery • FEMA will use initial survey results as a base-line • FEMA may reach out to SHMOs again to see how we’re doing • Continued improvement of the HMA web page

  3. SRIA: Streamlining HMGP Minimum criteria for complete applications Timeframes for review actions and decisions Phasing projects Industry cost guides for estimates Industry design and construction standards Pre-calculated benefits

  4. SRIA: Advance Assistance Up to 25% of estimated ceiling, limit of $10 million Leverage resources across complex programs with (in)compatible requirements Evaluate multiple areas / facilities to determine effective mitigation Incorporate NEPA into decision-making Obtain technical resources to gather data, perform BCA and initiate EHP and program data collection Develop complete applications that equal or exceed available ceiling Incorporate strategic fund management into budget and work schedule Incorporate Grantee level consistency review

  5. Sandy Supplemental: Obligation Timeframe Requirement • Title IX, Section 904 (c)-Obligated funds shall be expended within 24 months or returned to the Agency • Does not require each project to have a 24 month performance period • Requires increased oversight and monitoring by Grantee and FEMA • Strategic Fund Management provides process to meet this requirement

  6. SRIA/Supplemental: All together • Title IX, Section 904 (c)-Obligated funds shall be expended within 24 months or returned to the Agency • Does not require each project to have a 24 month performance period • Requires increased oversight and monitoring by Grantee and FEMA • Strategic Fund Management provides process to meet this requirement

  7. SRIA/Supplemental: All together

  8. Program Administration by States Florida’s Disasters Under PAS DR-4068 awarded $14.9M out of $20M DR-4084 awarded $2.8M out of $5.3M DR-4138 activity underway Benefits Scalable program is attractive Small disaster to start out Process reduced time between disaster and funding recovery Projects started more quickly Entered contracting phase earlier than they usually do Had to be more efficient to spend money right away Does not preclude FEMA assistance with applications

  9. BCA Enhancements • Pre-calculated benefits for residential safe rooms • Use of one frequency/event in the damage frequency assessment (DFA) module in the benefit cost toolkit • Generator policy and how to analyze for cost effectiveness • Incorporation of Ecosystem Service benefits for acquisitions • Determination of cost effectiveness for acquisitions and elevations in the 100 year special flood hazard area • Incorporation of sea level rise estimates into mitigation project design and benefit cost analysis • Benefit Cost Analysis toolkit version 5.0 (released April 2014)

  10. Ecosystem Services Benefits • 14 land use types, including types we perform acquisitions in. • 25 ecosystem services for each land. • FIMA released a policy for the Consideration of Environmental Benefits in the Evaluation of Acquisition Projects under the Hazard Mitigation Programs • These additional benefits are calculated based on the square feet of land being deed restricted. • Policy restricts inclusion of the ecosystem service benefits

  11. Pre-Calculated Benefits • Approved pre-determined cost-effectiveness for acquisition and elevation projects in the 100 year floodplain. • Applies to riverine and coastal areas • $175,000 for elevations • $276,000 for acquisitions

  12. Incorporating Sea Level Rise • Memo released on December 23, 2013 . • The memo and frequently asked questions (FAQs) include sources of information for sea level rise • NOAA • USACE • Locally generated studies that have been accepted and adopted by the state or jurisdiction. • Including sea level rise estimates can substantially increase a projects benefit cost ratio and level of protection, especially for acquisition projects and projects with a useful life of 30 or more years.

  13. FY 2013 PDM and HMA Grant Cycle • Lessons learned from 2013 cycle: • Hot wash with Regions on 2/12/2014 • A short application cycle (90-Days) still yields sufficient number of applications • Limiting sub-applications under the PDM program reduced review time • Regions may need more technical assistance during reviews • Regional review time (4 weeks) was adequate for most regions • 24-Month and 36-Month POP from Notification letter • FY14 FMA & PDM application period opened April 21. • PDM $23 M. • FMA $89 M.

  14. FY 2014 PDM and HMA Grant Cycle Key Dates: • Application Start Date: 4/21/2014 – Due Date 7/25/2014 (11:59pm) • Anticipated Funding Selection Date: 9/30/2014 • (Anticipated) Award Date: 12/30/2014 PDM Priorities: • All 50 States, D.C., federally recognized tribal governments, and territories will receive a base amount of 1 percent of the total appropriated PDM funding, or $250,000. • $5 million will be set aside for federally recognized tribal governments to receive up to $250,000 per tribe. • The balance of PDM program funds will be distributed on a competitive basis. FMA Priorities: • $50,000 for state plans • $25,000 for local plans • Maximum 10 percent by the state EMA for management costs, and a maximum of 5 percent by the local EMA for management costs.

  15. How Program Dollars Are Set

  16. e-Grants Deployments • Last Release - January 30, 2014 – Major changes: • Added the ability to share the grant application between applicant staff of the same grantee. • Added certain closeout functionalities • Next Release - November 14, 2014 – Major Changes: • Implement the ability to indicate that properties have been mitigated and identify the mitigation action • Remove old forms from the system and allow the applicants to upload new soon to be approved OMB forms into the system. • Identify how cost effectiveness was determined for properties (allowing the use of pre-calculated benefits) • Allow SOW sub-grant section revision requests post-award • Add questions to property sub-grant section on NFIP participation

  17. Grants Policy – What’s on the Drawing Board • Outreach • Program Digest • HMGP Appeals Database • The Future • Supporting and coordinating 404 and 406 mitigation • Exploring mitigation value of green infrastructure • Policy Development • Minimum Design Standards for HMA Projects in Flood Hazard Areas – “ASCE 24” • Minor Flood Risk Reduction measures • Duplication of Programs • Subsurface Rights and Property Acquisition projects • PEA for Eligible Wildfire Hazard Mitigation projects

  18. Thank-you! Region X Mitigation Summit 2014

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