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Internship Orientation

Internship Orientation. Masters Program in School Counseling Department of Counseling and Human Services. Faculty and Staff Members. Cheryl Holcomb-McCoy, Ph.D. Professor and Chair Anita Young, Ph.D. Assistant Professor, Faculty Advisor Chi Sigma Iota

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Internship Orientation

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  1. Internship Orientation Masters Program in School Counseling Department of Counseling and Human Services

  2. Faculty and Staff Members • Cheryl Holcomb-McCoy, Ph.D. • Professor and Chair • Anita Young, Ph.D. • Assistant Professor, Faculty Advisor Chi Sigma Iota • Ileana Gonzalez, M.Ed., Ed.S, Ph.D. candidate • Instructor , Fellows Program Coordinator • Julia Golbey • Sr. Academic Program Administrator • Peppi Faulk (Montgomery County) • Academic Program Coordinator • Yvonne Gobble (Baltimore/Homewood, Columbia) • Academic Program Coordinator • Janet Martinez, M.Ed. • Field Experiences Coordinator

  3. The Checklist is Your Best Friend!

  4. Steps to Apply for Internship • Obtain instructions and access code for the School Counseling Internship ELC course site in order to access and submit necessary application forms • Familiarize yourself with the resources available on the site particularly, the School Counseling Program Manual • Upload the following 7 items to ELC by February 15th, 2011: • “Student Information Sheet for School Counseling Internship” • “Internship Eligibility and Approval Form” • “Application for School Counseling Internship”

  5. Steps to Apply for Internship continued… • Prepare a generic cover letter (i.e. addressed to “Whom it May Concern” with “Dear Sir/Madam” as a salutation) so that it may be submitted to any one of your top 3 school district choices, then upload to ELC (see cover letter and resume tips located in ELC resources tab) • Prepare a professional resume and upload to ELC • Complete bottom portion of “New Health and Criminal Record Check Requirements Memo” to acknowledge that you are aware of and have completed these requirements, then submit via ELC • Complete a TB test within the last 6 months. Obtain a note from a physician that states you are free from TB, then upload to ELC

  6. Steps to Apply for Internship continued… • Submit your completed JHU fingerprint card with payment to CJIS for a full state and FBI background check for childcare professionals before February 15th, 2011. (A copy of your background check clearance letters will be sent directly to JHU once processed). For more details, visit the CJIS website: http://www.dpscs.state.md.us/publicservs/bgchecks.shtml It is EXTREMELY important that you meet the February 15th deadline so that I can submit your internship application to districts EARLY. This gives you a much better chance of receiving priority in placement consideration.

  7. Student Information Sheet

  8. Eligibility Form

  9. Application for Internship

  10. New Health and Criminal Record Check Requirements Memo

  11. Fingerprint Clearance Card We need to record this # before you leave tonight! X X Front Back

  12. Public School Districts in Maryland Where our students are interning 2010-2011: Anne Arundel (3) Baltimore City (21) Baltimore County (10) Calvert (4) Charles (1) Frederick (3) Howard (12) Montgomery (7) Prince George’s (2) St. Mary’s (4)

  13. Other Public School Districts to Consider… District of Columbia, Fairfax, Arlington, Alexandria, Loudoun

  14. Things to Keep in Mind When Deciding on Location • You must be able to secure your own transportation. • Please be flexible! The district makes placement decisions based on the availability of eligible site counselors and school district needs. • School districts not only have to place counselor interns, but other education-related professionals too.

  15. Other Requirements Prior to Internship • Complete or be in the process of completing all required coursework prior to internship (39 credits) • This includes Practicum in Counseling (Advanced Techniques) (Lab) • Note: you may take one elective concurrently with internship • Register for the Internship in School Counseling course (863.820). Registration occurs in July for the fall semester and November for the spring semester. Be prepared to settle tuition costs for your internship course each semester. Students will be informed of their course section, day and time so they may settle their tuition costs.

  16. Other Requirements Prior to Internship • Secure professional liability insurance and ensure that it will remain active throughout the course of your internship experience. (Available at a reduced rate to ACA members; Included with ASCA membership.) • ACA Insurance Trust website: www.acait.com • ASCA Insurance website: www.schoolcounselor.org/content.asp?contentid=185 • Update the Department and the school counseling field experiences coordinator of any changes to your email address, address or phone numbers. Be sure to also update your contact information in ISIS.

  17. Important Reminders! The Field Experience Coordinator is the liaison between the University and districts for internship placements. Students should not contact the district directly regarding placement. Students who are teachers or para-educators may not complete internships at their schools-of-employment . Be sure to contact your employer regarding leave requirements. This is usually your HR dept.

  18. Answers to FAQs • Working and Doing Internship • Internship requires students to be on-site at least two days a week as well as attend their weekly 2-hour internship class and fulfill the requirements of the course. The extent to which you can work and satisfy the internship requirements depends on the flexibility of your job schedule and other commitments in your life. Also be sure to check with your employer re: any leave requirements. • Changing District or Grade Levels • Once applications are sent to the districts, you cannot change what district or level you wish to apply to. Think carefully about this before you submit your application!

  19. Answers to FAQs cont… • Changing Semesters • If applications have not yet been mailed out to the districts, then yes, you can change the semester(s) you will complete your internship in. However, if applications have already been sent, you must contact the JHU Counseling Dept. Director for approval. Special circumstances with your work schedule may require you to change how many semesters or in which semester you will complete internship. • Changing School Placements • Placement changes are not permitted , except for health or disability concerns. • When You Can Start • You may begin accruing hours at your site 1 week prior to the start of the JHU academic semester with permission from your site supervisor. These can only be indirect hours. Direct hours may begin once your internship class starts.

  20. When Will I Find Out Where I’m Placed? • Anytime between the end of May and August 30thI may be receiving placement decisions from the various school districts. It depends on how soon your applications are received and how soon districts can confirm site supervisor availability. • As soon as I receive placement decisions from the school districts, I will send you an email with details regarding: • School, Address, Phone • Principal’s name • Site Supervisor’s name and email • You can then contact your site supervisor to establish a schedule that is compatible with theirs, and that assures that you will be able to complete your required hours.

  21. Requirements for Successful Completion of Internship • Complete 600 Hours (6 credits) in K-12 public school setting. Document your hours in a weekly log (Appendix G) for site and university supervisors’ approval • 240 hrs. of direct service (40%) • 360 hrs. of indirect service (60%) • Must be on-site a minimum of 2 full days per week • Meet with site supervisor weekly for 1 hour, for a minimum of ten individual sessions per semester

  22. Requirements for Successful Completion of Internship • 2 hours per week of university supervision (via your internship course) • Submission of internship forms (Appendix A-F) • Submission of two audio/visual tape recordings of work with students at site • Two Advocacy Projects • Completion of any other assignments given by your internship instructor • Complete School Counselor ePortfolio

  23. Evaluations and Forms • All internship forms including the weekly log template (Appendix G) will be available on ELC in the resources tab. • Site Supervisors will complete end of term intern evaluation electronically. • Any additional information needed for internship will be sent via email or made available on ELC. Check the announcements page often!

  24. Correspondence Send Inquires to: Janet Martinez, M.Ed. School Counseling Field Experiences Coordinator Johns Hopkins University Department of Counseling and Human Services The Education Building 2800 N. Charles St. Baltimore, MD 21218 Email: jmartinez@jhu.edu

  25. Questions?

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