Fall 2012 ORIENTATION University Supervisors Internship / Student Teaching

1. Fall 2012 ORIENTATIONUniversity SupervisorsInternship / Student Teaching

2. Contract Information • Visit Human Resources • Compliance paperwork • Direct deposit • Tax forms • Contact Bruce Barker for an appointment • bbarker@email.wcu.edu or 227-3122 • Signed Contracts (Emailed from Mary Rompf) • Questions or Concerns? • Contact Regina Aton @ adelorm@email.wcu.edu or 227-7108

3. Travel Reimbursement Travel forms must be submitted according to the following guide lines: • At the beginning of each semester, submit an estimate of the total anticipated supervision-related travel using the Travel Preapproval Form found online at the following address: http://wcu.edu/12382.asp • Thereafter, mileage reimbursement must be submitted monthly using the Travel Template found online at the following address: http://wcu.edu/12382.asp • Faxed and emailed copies will not be accepted! Contact Linda Raxter (lraxter@email.wcu.edu or 227.7314)

4. Acronyms • CT – Cooperating Teacher • US – University Supervisor • AS – Academic Supervisor (Secondary English, Mathematics, Science, Social Studies and K-12 Spanish, Art, and Music) • I/ST - Intern/Student Teacher • OFE – Office of Field Experiences • STL – School of Teaching and Learning • CEAP – College of Education and Allied Professions • EE – Electronic Evidences required for licensure • CTC - Certification of Teaching Capacity (old "Exit Criteria")

5. University Supervisor • Liaison between the classroom teacher, the academic supervisor (if applicable), and CEAP • US ensures a comprehensive and rewarding classroom experience for interns/student teachers, public school teachers, and P-12 students

6. Internship I Contact interns at earliest convenience to: • Send an introductory email to the intern/student teacher, cooperating teacher, and academic supervisor. Find out when Intern is reporting to school (many report to host schools when their CTs begin the school year) • Visit the school to introduce yourself • Address intern/cooperating teacher concerns and familiarize them with the expectations and roles • Check to see that signed health certificates have been turned in to school/district (due before students report) • Schedule initial visit (first observation) • Set tentative dates for videotaped lesson and mid-term conference

7. Internship I • Assist students in meeting expectations/deadlines outlined in program-specific checklists Checklists/resources/forms: • Elementary & Middle Grade: http://wcu.edu/10064.asp • Secondary & Specialty Areas: http://wcu.edu/28975.asp • Health and Physical Education: http://wcu.edu/29358.asp • Special Education Program: http://wcu.edu/28972.asp

8. Internship I • Videotaping instructions: http://www.wcu.edu/9874.asp • Video taping equipment is available: • Lee Nickles (lnickles@email.wcu.edu) • Hunter Library • Host school

9. Internship I • Assist candidates in planning, reviewing, and teaching lessons • Provide feedback to observed lessons • Respond to journal entries • Provide feedback to videotaped lesson • Establish/retain documentation of interventions

10. Reflective Journal - Internship I Respond to at least 4 entries • Purpose is to have interns reflect about their experiences • Some programs have set journal formats – English • If a program does not have a set format, feel free to provide the interns with an example. - http://www.wcu.edu/30203.asp

11. Internship I • Establish and retain documentation of all interventions (consult with academic supervisor) • Notify/provide documentation of interventions (i.e. action plan, conferences) to Director of Field Experiences and appropriate program coordinator/department head regarding concerns/issues related to intern performance • Suggested action plan template: http://www.wcu.edu/WebFiles/PDFs/OFE_IST_ActionPlan.doc

13. Internship I • Schedule midterm (fall break - October 15-19) • Schedule final evaluation conferences with the CT/academic supervisor (last day of classes – December 7) • Midterm/final evaluation forms: • Elementary & Middle Grade: http://wcu.edu/10064.asp • Secondary & Specialty Areas: http://wcu.edu/28975.asp • Health and Physical Education: http://wcu.edu/29358.asp • Special Education Program: http://wcu.edu/28972.asp

14. Internship I • Submit final paperwork (i.e. observations, checklists, grade sheets, midterm/final evaluation) to the Office of Field Experience at the end of the semester (December 14 - last day of exams)

15. InternshipI – Substitute Teaching • Internship I students may not substitute teach on the days they are assigned to a school • They may substitute teach on days they are not in class at WCU or required to be at the host school for internship • Students should check with the school to inquire about requirements and pay for substitute teaching

16. Internship I • Questions?

17. Internship II/Student Teaching • Contact interns – no later than the first two weeks of public school start date to: • Send an introductory email to the intern/student teacher, cooperating teacher, and academic supervisor. • Visit the school to introduce yourself • Address intern/cooperating teacher concerns and familiarize them with the expectations and roles • Student teachers - check to see student submitted signed health certificate to school/district (due before students report) • Schedule first observation • Set tentative dates for videotaped lesson and mid-term conference

18. Internship II/Student Teaching • Assist students in meeting expectations/deadlines outlined in the program-specific checklists. Checklists/resources/forms: • Elementary & Middle Grade: http://wcu.edu/10064.asp • Secondary & Specialty Areas: http://wcu.edu/28975.asp • Health and Physical Education: http://wcu.edu/29358.asp • Special Education Program: http://wcu.edu/28972.asp

19. Internship II/Student Teaching • Videotaping instructions: http://www.wcu.edu/9874.asp • Video taping equipment is available • Lee Nickles (lnickles@email.wcu.edu) • Hunter Library • Host school

20. Internship II/Student Teaching • Assist candidates in planning, reviewing, & teaching lessons • Provide feedback to observed lessons • Respond to journal entries • Provide feedback to videotaped lesson • Establish/retain documentation of interventions • Ensure candidate carries full teaching load and extracurricular activities/duties for a minimum of 10 consecutive weeks or 50 days AND continues in the placement until the last day of class (December 7)

21. Reflective Journal Internship II/Student Teaching • Purpose is to have interns reflect about their experiences • Some programs have set journal formats – English • If a program does not have a set format, feel free to provide the interns with an example. - http://www.wcu.edu/30203.asp Respond in writing to at least 6 entries

22. Internship II/Student Teaching • Establish and retain documentation of all interventions (consult with academic supervisor) • Notify and provide documentation of intervention (i.e. action plan, conference) to Lead University Supervisor, Director of Field Experiences and the appropriate program coordinator/department head regarding any concerns/issues related to intern performance. • Suggested action plan template: http://www.wcu.edu/WebFiles/PDFs/OFE_IST_ActionPlan.doc

24. Internship II/Student Teaching • Schedule midterm conference with CT/AS (fall break October 15-19). CTC form: http://www.wcu.edu/30203.asp • EE 3 should be completed & evaluated mid October • EE 5 should be completed & evaluated by end of November • EE 6 should be completed & evaluated by the last day of class • Schedule final evaluation conference with CT/AS by last day of class (December 7). Final CTC must have all applicable signatures. • CTC form: http://www.wcu.edu/30203.asp Note: Final evaluation mustbe posted in Task Stream AND the original paper copy must be submitted to OFE with signatures

25. Internship II/Student Teaching • Submit final paperwork (i.e. observations, checklists, gradesheets, signedCertification of Teaching Capacity form) to OFE at end of semester • Post final student grade to MyCat (in collaboration with the CT/AS) • Verify all evaluations are completed by US/AS and CT to clear for licensure! • Remind students to submit all forms and fees required for licensure to the Licensure Specialist, Barbara Schade at: bschade@email.wcu.edu or (828) 227-2000

26. Intern II/ST Attendance • Interns and CTs - keep records of hours/days in the classroom • Students must notify the CT and US by phone if they must be absent • Absences should be made up ASAP • Student must work with the Director of Field Experiences and US if they are absent 3 or more days • Absences for personal business are not permitted • Interns who fail to meet attendance requirements will be removed from internship

27. Substitute Teaching • Intern II/ST may substitute a maximum of 5 days only after they have been full-time teaching for two weeks • Students are only allowed to substitute for their CTs in the classrooms in which they are placed (variations should be cleared in advance with the Director of Field Experiences) • Intern II/ST may not hold or accept outside employment that interferes with the internship experience

28. Intern II/ST - Early Release • Eligible for early release only if offered fulltime job as a long-term substitute teacher or as a teacher in his or her area of licensure • Can occur only after the Intern II/ST has successfully completed ten consecutive weeks (50 days) of fulltime teaching as required by NC Department of Public Instruction for licensure purposes

29. Internship II/Student Teaching • Questions?

30. Task Stream • Task Stream information for faculty: http://www.wcu.edu/9870.asp • Contact Lee Nickles at lnickles@email.wcu.edu or 227.3299

31. Electronic Evidences A few important points… • All EE’s must be evaluated by both the university rep (US or AS) and a school partner (the CT). • All components of EE3 must be at a 3+ before the I/ST teaches the unit. • EE5 mustshow positive gains in student learning to be acceptable. • The I/ST mustachieve a 3+ on all components of the CTC (EE4) to be licensed. • Contact OFE is you feel an intern/student teacher will not meet the minimum scores by the end of the semester

32. Electronic Evidences • Questions? Discussion?

33. Contact Information Office of Field Experiences – Killian 228 Phone: (828) 227-7314 Fax: (828) 227-7610 Lead University Supervisor: Sarah Reams (sereams@wcu.edu) Admin. Asst: Linda Raxter (lraxter@wcu.edu) Website: http://www.wcu.edu/9856.asp Handbook:http://www.wcu.edu/WebFiles/PDFs/OFE_Handbook.pdf