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NASASP - Federal Surplus Property Program: Eligibility, Compliance, State Plan of Operation

The National Association of State Agencies for Surplus Property (NASASP) is a centralized network that protects, promotes, and enhances the federal surplus property program. Learn about the history, mission, and eligibility requirements of NASASP.

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NASASP - Federal Surplus Property Program: Eligibility, Compliance, State Plan of Operation

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  1. THE NATIONAL ASSOCIATION OF STATE AGENCIES FOR SURPLUS PROPERTY, INC. - THE WORLDWIDE LEADERS IN SURPLUS ASSET MANAGEMENT www.nasasp.org Other Agency Logo

  2. TOPICS- NASASP-FEDERAL SURPLUS PROPERTY PROGRAM-ELIGIBILITY -COMPLIANCE/NON-COMPLIANCE STATE PLAN OF OPERATION- CURRENT ENDEAVORS

  3. “BACK TO BASICS 101”

  4. The National Association of State Agencies for Surplus Property • Who is NASASP ??? • History of NASASP??? • What does NASASP Do???

  5. National Association of State Agencies for Surplus Property WHY is there a NASASP, Inc.? TO protect, promote and enhance the federal surplus property program, TO speak to the federal government with one voice; and TO provide a conduit and centralized network to all state and federal agencies for the disposition of personal property.

  6. National Association of State Agencies for Surplus Property "Pro Bono Publico" - This Latin phrase is found on the insignia of the National Association of State Agencies for Surplus Property (NASASP, Inc.). Literally… it means "for the public good.” Expanded meanings include "for the public good for the welfare of the whole." That’s the mission of the State Agencies for Surplus Property (SASPs) that make up NASASP, Inc.

  7. THE FEDERAL SURPLUS PERSONAL PROPERTY DONATION PROGRAM IS . . .Best Example Of Federal, State And Local Governments Working TogetherAnnually Saves American Taxpayers Over $100 MillionStretches Local Budget DollarsRecycles Your Tax DollarsFinally It Is A Program That Helps Make The Impossible. . . Possible

  8. HISTORY • Federal Administrative and Services Act of 1949, as amended • P.L. 94-519 (1976) • Stewart B. McKinney Act (1986) • P.L. 105-50 (1997) • Title 40, Section 549 (2002)

  9. RESOURCES • Title 40, subchapter 549 (the law) Federal Management Regulations, Subchapter B – Personal Property Part 102.37 – Donation of Surplus Personal Property (GSA web site)

  10. Federal Surplus is defined as… All personal property and equipment of the federal government and military branches, once no longer needed by the government, including: • Obsolete items • Items used to full life expectancy • Items that must be replaced for safety or economic reasons

  11. GSA Screening Cycles(… where SASPs fall in the cycle) Internal Agency Redistribution GSA Cycle Federal Utilization Donation Cycle Public Auction State Agency for Surplus --State Government --Local Governments (Towns, cities, villages Schools, police, fire) -- Not-For-Profit Entities (Shelters, etc.) Within Federal Agencies --Dept. of Defense --Law Enforcement --Fire Fighters Between Federal Agencies --Social Security Admin --F.B.I. --Small Business Admin --others

  12. What is a SASP? State Agency Designated by the Governor to act as a partner to GSA in Administering the Program. - State Agencies for Surplus Property (SASPs) are governed by the rules, policies and programs promulgated by the… U.S. General Services Administration (GSA) SASP MISSION: “For the public good…to Donate surplus federal property to eligible organizations in a fair and equitable manner.” * Responsibilities (Eligibility, Compliance, Accountability, Security)

  13. ELIGIBILITY (102.37-385)

  14. What is a Donee? Any tax-supported government or public agency established by or pursuant to state law qualify under this criteria generally referring to : • Departments / divisions of state, county, township, city, public schools, and other local governmental units. This includes, but is not limited to: • Police • Fire • Emergency service and disaster agencies

  15. Other Eligible Organizationsfor Surplus Property… Programs for homeless • Non-profit tax-exempt organizations providing: • Food • Shelter, or • Support services to the homeless • Such organizations may include: • Homeless shelters & half-way houses • Soup kitchens • Food banks

  16. And…Non-Profit Programs such as…for the Elderly State, local government agencies and non-profit organizations or institutions providing services to senior citizens via funds provided under the Older Americans Act of 1965, Title IV or XX of the Social Security Act or under the Economic Opportunity Act which include the following: - adult day care facilities - senior transport services - and, multi-purpose senior centers

  17. …any Non-Profit, Tax-Exempt Health or Educational Entities Non-profit educational and public health activities exempt from taxation under Section 501(c)(3) of the Federal Internal Revenue Code. The property must be used to aid education or public health directly or through research. This includes, but is not limited to: - medical institutions, hospitals, health centers - clinics, drug abuse treatment centers - schools, colleges and universities - schools for the mentally and physically disabled - child care centers - educational radio and television stations museums and libraries

  18. Transfer of Federal Surplus Property toParticipants in theSmall Business Administration’s 8(a) Program (15 USC, subchapter 636, (j)(13)(f)

  19. VETERAN'S SERVICE ORGANIZATIONS • PUBLIC LAW 113-26 • GSA GUIDELINES (102-37-385) • 32 ORGANIZATIONS • COMPLIANCE/USE GUIDELINES • ELIGIBILITY GUIDELINES (CERTIFICATE)

  20. COMPLIANCE AND UTILIZATION (102.37-480)

  21. NASASP provides Accountability Property must be acquired for program purposes. Personal use or use outside the State is strictly prohibited. Property must be placed into use within 12 months of receipt and used for a period of 12 months thereafter (18 months for passenger vehicles and property with a value in excess of $5,000). Property not utilized in accordance with this requirement must be reported back to the SASP for transfer or other disposition. Cannibalization of an item or secondary use of an item for purposes other than its original intended use may be approved at the time of donation. During the 12- or 18-month use period, the Donee may not sell, trade, lease, lend, bail, encumber, or otherwise dispose of such property without the prior written approval of GSA or state SASP. The fraudulent acquisition, use, or sub-sequent unauthorized disposal of property shall be subject to criminal prosecution and penalty. Periodic on-site visits are conducted to ensure program compliance. Civil Rights

  22. STATE PLAN OF OPERATION (SECTION 102-37.140)

  23. What is a State plan of operation?

  24. A State plan of operation is a document developed under State law and approved by GSA in which the State sets forth a plan for the management and administration of the SASP in the donation of property.

  25. Who is responsible for developing, certifying, and submitting the plan?

  26. The State legislature must develop the plan. The chief executive officer of the State must submit the plan to the Administrator of General Services for acceptance and certify that the SASP is authorized to: (a) Acquire and distribute property to eligible donees in the State; (b) Enter into cooperative agreements; and (c) Undertake other actions and provide other assurances as are required by 40 U.S.C. 549(e) and set forth in the plan.

  27. What must a State legislature include in the plan?

  28. The State legislature must ensure the plan conforms to the provisions of 40 U.S.C. 549(e) and includes the information and assurances set forth in Appendix B of this part. It may also include in the plan other provisions not inconsistent with the purposes of title 40 of the United States Code and the requirements of this part.

  29. When does a plan take effect?

  30. The plan takes effect on the date GSA notifies the chief executive officer of the State that the plan is approved.

  31. Must GSA approve amendments or modifications to the plan?

  32. Yes, GSA must approve amendments or modifications to the plan.

  33. Do plans or major amendments require public notice?

  34. Yes, proposed plans and major amendments to existing plans require general notice to the public for comment. A State must publish a general notice of the plan or amendment at least 60 calendar days in advance of filing the proposal with GSA and provide interested parties at least 30 calendar days to submit comments before filing the proposal.

  35. What happens if a SASP does not operate in accordance with its plan?

  36. If a SASP does not operate in accordance with its plan, GSA may withhold allocation and transfer of surplus property until the nonconformance is corrected.

  37. Other Subjects for Discussion: State Agency Reviews TSA Property Fixed Priced Sales Vehicles Computers for Veterans Marketing Capitol Hill Efforts – Important Other – Web Site, etc.

  38. QUESTIONS?

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