Student Discipline

1. Student Discipline

2. C4A-DI01:Student Discipline Agenda: • Create/update Incident Log and escalation to HEP • Conduct counselling, escalate counsellingcase • Assign new counsellors • Generate counselling reports Refer to Online Help for more details

3. Process Flow Create Incident Log Conduct Counseling Assign New Counselors Update Incident Log Escalate Counseling Case Escalate to HEP Generate Counseling Report

4. Student Discipline Create/Update Incident Log and Escalation to HEP

5. C1-DI01:Create/update incident discipline log and escalation to HEP • Description: • This function allows teacher to Create and update Incident log and escalation to HEP. • Granted Role: • Discipline Teacher, Principal • Menu Path: • Student Discipline > Discipline Incident/ Issue Log

6. Process Flow Create Incident Log Conduct Counseling Assign New Counselors Update Incident Log Escalate Counseling Case Escalate to HEP Generate Counseling Report

7. How to use • Navigate to the screen via menu path • Click Add new value • Enter reference data • Enter detail data • Save Refer also to Online Help

8. Navigate

9. Click Add a New Value

10. Prompt for School

11. Select the School Discipline Teacher and Principal can only prompt for their own school

12. Fill up the field

13. Select a Student Discipline Teacher and Principal can see all the student in their school

14. Add Log Offence

15. Choose Offence

16. Select Offence from List Discipline Teacher and Principal can prompt for all offence (Light and Severe)

17. Select Type of Offence Status Select ‘New’ if Offence is New

18. Select Type Of Offence Status List of Offence Status : Select ‘New’ when logging case for first time; this status is defaulted Select ‘Confirmed’ to confirm the case Select ‘Void’ to cancel the case Select ‘Closed’ to close the case Select ‘Escalated’ to escalate case to MOE HEP List of Offence Status : Select ‘New’ when logging case for first time Select ‘Confirmed’ to confirm the case Select ‘Void’ to cancel the case Select ‘Closed’ to close the case

19. Fill up the rest of the fields

20. Add Attachment

21. Upload attachment

22. View or Delete Attachment

23. Save the Offence Log When Click Save, Reference Number will be generated in following format : Institution / DIS=Discipline / 4 digit school code / YYYYMMDD with two running digit

24. Update Offence Status Change Offence Status to ‘Confirmed’. Note that field are not editable anymore if Offence Status is ‘Confirmed’

25. Escalation to HEP Check the check box to escalate to HEP and click ‘Save’. Make sure Offence Status is changed to ‘Escalated’

26. Student Discipline Conduct School Counselling and Escalation

27. C1-DI03:Conduct School Counselling • Description: • This function allows Counsellor to create School Counselling Log for Student whom required Counselling • Granted Role: • School Counsellor and School Counsellor Head • Menu Path: • Student Discipline > School Counselling Log • Reporting Tools > Query > Query Viewer

28. Process Flow Create Incident Log Conduct Counseling Assign New Counselors Update Incident Log Escalate Counseling Case Escalate to HEP Generate Counseling Report

29. How to use • Navigate to the screen via menu path • Click Add new value • Enter reference data • Enter detail data • Save Refer also to Online Help

30. Navigate

31. Add A New Value

32. Prompt for School

33. Select School School Counsellor can only prompt for their own school.

34. Select Counselling Type Select ‘Individual’ for individual Counselling cases or ‘Group’ for group Counselling cases

35. Select Service Type

36. Select Counselling Reason

37. Select Type of Acceptance List type of Acceptance : Select ‘Invited’ if student are being invited to counselling session Select ‘Referred’ if case are referred from Discipline Teacher/Principal Select ‘Voluntary’ for Student whom attend counselling voluntary

38. Prompt for Student

39. Select Student from the List School Counsellor can prompt for all student under their campus

40. Fill in Counselling records Click ‘+’ to add new counselling session

41. Terminate Counselling Session Tick on here to terminate Counselling Session and Click ‘Save’. **Note**: Make sure to change School Counselling Status to ‘Closed’ to indicate that counselling has been completed and requires no further session

42. Escalate Counselling Case to BKK First Step: Change status to one of the following. By default the status will be ‘New’ as cases is new. Select ‘Escalated’ if cases need to be escalated to BKK. But make sure BKK counsellor is appointed before saving this case. Select ‘Pending’ if counselling is still on going Select ‘Closed’ to close the case Second Step: Prompt for BKK counsellor and click save. Email will be generated to BKK counsellor; CC: School counsellor

43. Sample of Counselling Email

44. Student Discipline Assign New Counsellor

45. C1-DI04:Assign School Counsellor • Description: • This function allows School Counsellor Head to assign Counselling cases to other school Counsellor. Granted Role: • School Counsellor Head • Menu Path: • Student Discipline > School Counselling Log-All

46. Process Flow Create Incident Log Conduct Counseling Update Incident Log Assign New Counselors Escalate Counseling Case Escalate to HEP Generate Counseling Report

47. How to use • Navigate to the screen via menu path • Search for existing Counselling Cases within School • Assign New School Counsellor • Save Refer also to Online Help

48. Search and Navigate First Step: Navigate. Second Step: Click on search

49. Select the case Counselling Head can only see cases that is logged by School Counsellors in the school

50. Prompt for Counsellor