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2013 Business Plan

2013 Business Plan . Department of Corporate and Business Services. Department Service Areas. Significant Issues & Trends. Department Staffing Changes Framing Sustainability Carbon Offset Requirements Freedom of Information Legislation Compliance. Significant Issues & Trends.

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2013 Business Plan

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  1. 2013 Business Plan Department of Corporate and Business Services

  2. Department Service Areas

  3. Significant Issues & Trends Department Staffing Changes Framing Sustainability Carbon Offset Requirements Freedom of Information Legislation Compliance

  4. Significant Issues & Trends Enterprise Business Systems Business Process Analysis Data Storage Trends Technology Changes Paperless Agenda Implementation Growing Communication Needs

  5. Programs & Services Legislative Services • Corporate Officer • Council meeting coordination • Freedom of Information (FOI) oversight • City correspondence • Records Management • Bylaw and Policy record keeping • Contract Management • Licenses and Leases • Elections Officer

  6. 2012 Successes Legislative Services • On-going Services • Internal policy review completed • Risk Management - reviewed 300+ old bylaws • Projects and Initiatives • Organized Council Orientation • Updated Council Procedure Bylaw

  7. 2013 Actions Legislative Services • On-going Services • Continue Bylaw review • Electronic document management system training • Records management training • Projects and Initiatives • Update the records classification system • Set up new records storage area in Seniors’ Centre

  8. Programs & Services Technology and Business Analysis • Technology planning • Establishing standards and security policies • Network operations • Corporate network infrastructure & public WiFi • Disaster recovery • Client services • Support of all applications, staff and Council IT needs • Business process analysis • Assess and analyze business processes and systems for efficiency

  9. 2012 Successes Technology and Business Analysis • Piloted the paperless agenda system • Implemented public WiFi • Disaster Recovery infrastructure fail over test • Implemented the ‘River’s level’ page on the City website

  10. 2012 Successes Technology and Business Analysis • Completed Business Process reviews for • Municipal Ticketing • Pet Licensing

  11. 2013 Actions Technology and Business Analysis • CartêGraph Asset Management Implementation • Work Management • Signs • Business Process Reviews • Work with departments to identify and overcome process and data management issues

  12. 2013 Actions Technology and Business Analysis • Council Chambers Audio/Video Upgrade • Network Infrastructure Security Review • Network Data SwitchReplacement

  13. Programs & Services Sustainability and Benchmarking • Corporate sustainability framework • Corporate benchmarking • Interdepartmental coordination • Sustainability lens • Green Team • Implementation of the Corporate and Community GHG Plans and Green Leadership Strategy • Facilitate Corporate and Community ‘green’ programs

  14. 2012 Successes Sustainability and Benchmarking • Sustainability • Restructured to establish a sustainability division • Green Team • Green Leadership Strategy, electric vehicle plug in station grant, Workforce Conservation Program

  15. 2013 Actions Our Vision Pitt Meadows is a complete small City in a natural setting – a sustainable community that balances growth with the protection of its natural environment. • Sustainability • Create a Corporate Sustainability Framework • Establish a ‘Triple Bottom Line’ Approach • Establish Corporate Benchmarks

  16. 2013 Actions • Green Team • Continue Corporate and Community GHG Plan and Green Leadership Plan implementation • Partner on Community ‘green’ projects • Continue workforce energy conservation projects

  17. Capital Project Highlights • Replacement of Council Chambers Audio/ Video Distribution System • Replacement of Network Switching Hardware • Geographic Information Systems (GIS) Upgrade • New Network Monitoring Dashboard • EOC Call Center Hardware

  18. Proposed Operating Budget • Changes: • Carbon offset requirements • how payments are to be made or $ spent is to be determined • Small change due to software licensing and maintenance • upgrades are on a 3 year cycle, $ needed changes in each year of the cycle

  19. Decision Packages Defining the Social Planning Mandate • Third-party assistance to assist staff with step 1 of discussing and defining the City’s social mandate • Begin the social mandate conversation in a valid and grounded manner to set the foundation for future work • Estimated one-time cost $15,000

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