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Staff Council Update

University Policy Review and Development (UPRD) Project. Staff Council Update. September 2010. UPRD Core Committee Members. Office of the President Kit Mayberry Ombuds Office Lee Twyman Office of the Provost and Dean’s Council Sue Provenzano Academic Senate Tom Cornell (COLA)

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Staff Council Update

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  1. University Policy Review and Development (UPRD) Project Staff Council Update September 2010

  2. UPRD Core Committee Members • Office of the President Kit Mayberry • Ombuds Office Lee Twyman • Office of the Provost and Dean’s Council Sue Provenzano • Academic Senate Tom Cornell (COLA) • Staff Council Cheri McKee (NTID) • Student Government Teraisa Chloros • Human Resources Kathleen Martin • Student Conduct Joe Johnston • Global Risk Management John Zink • Office of Legal Affairs Bobby Colon Erika Duthiers • Sponsored Research Services Denis Charlesworth • Info & Tech Services (ITS) Laura O’Donnell

  3. Progress Highlights • IPPM editing recommendations approved; edits in progress • Recommendations for establishing electronic archive approved; implementation via the Wallace Center’s Digital Media Library in AY 10-11 • Recommendations for new standard format for university policies approved; implementation in AY 10-11 • UPRD task forces submitted recommendations for all IPPM policies to UPRD Core Committee

  4. Progress Highlights • Developed glossary of policy-related terminology; implementation pending new website launch • Developed editorial standards and guidelines; implementation pending new website launch • UPRD CC synthesized task forces’ recommendations; “agenda for action” on individual policies scheduled for submission to Administrative Council October 2010 • Recommendations in progress for enhanced policy development, review, approval, and promulgation processes, i.e. the “policy on policies” • Finalized recommendations for new policy website; submission pending

  5. Policy Website of the Future First-Level Links on Home Page: • Policy Library • Policy Resources • What’s New • Policy Archives • Contact Us • FAQs

  6. Policy Website of the Future Second, Third, and Fourth-Level Pages and Links • Policy Library Page • Volume I Preamble (Preamble in IPPM) • Volume II Introduction (Section A – Introduction in IPPM) • Volume III Governance Charters and By-Laws (Section B – Governance in IPPM) • Volume IV University Policies (Sections C - General, D - Educational & E – Faculty & Staff in IPPM) • Volume V Administrative Policies • Index Cross Reference of Compliance-Related Policies

  7. Policy Website of the Future • Policy Resources Page • Procedures for final review and approval of proposed policy changes and new policies • Procedures for publishing approved policy changes and new policies • Glossary of general and RIT policy-related terminology • Standard Policy Format • Editorial Standards and Guidelines • Guideline documents and templates for policy development • Conversion Chart – list of IPPM policies by previous designations with links to new locations • Responsible Offices and Executive AccountabilitiesChart

  8. Policy Website of the Future • Volume IV - University Policies & Procedures.Repository and authoritative source for policies formulated and/or approved by RIT governance groups (currently on IPPM website). • Section A - General University Policies (Section C – General Institute Policies in IPPM) • Section B - Educational Policies (Section D – Educational Policies in IPPM) • Section C - Faculty and Staff Policies (Section E – Faculty and Staff Policies in IPPM)

  9. Policy Website of the Future • Volume V - Administrative Policies & Procedures. Portal to websites of authoritative sources for policies formulated and/or approved by administrative officers of the university. • Section A Academic Administration • Section B Development and Fund Raising • Section C Employee Benefits • Section D Facilities • Section E Financial • Section F Human Resources • Section G Information & Technology Services • Section H Risk Management • Section I Sponsored Research Services

  10. Discussion • Staff Council Engagement • Questions & Answers

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