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LUSI PROJECT OVERVIEW

This overview provides an update on the LUSI project, including changes since April, the baseline scope, technical scope, schedule, cost, and project status. It also includes information on resources and risks, staffing, and contingency plans.

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LUSI PROJECT OVERVIEW

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  1. LUSIPROJECT OVERVIEW Thomas Fornek Project Manager July 15, 2009

  2. Provided Material • Location • http://www-ssrl.slac.stanford.edu/lcls/doe_reviews/2009_july_lusi_cd3/index.htm • Items • Project Management Documents • Risk Registry, Schedule, Detailed Cost Estimate, March-May Monthly Reports • Procurement Documents • Current APP Status Log • Responses to Recommendations from the April, 2009 status review • Design Status • Final Instrument Design Review (FIDR) Reports for CXI and XCS • Links to CXI and XCS FIDR documentation • http://www-ssrl.slac.stanford.edu/lcls/reviews/lusi/2009_cxi_fidr_june03/index.htm • http://www-ssrl.slac.stanford.edu/lcls/reviews/lusi/2009_xcs_fidr_june17/index.htm • Link to April review documentation • http://www-ssrl.slac.stanford.edu/lcls/doe_reviews/2009_april_lusi/index.htm

  3. OUTLINE • Concentrates on Changes Since April • Baseline • Technical Scope • Schedule • Cost • Project Status • Resources and Risks • Staffing • Project Risks • Contingencies • ES&H

  4. LUSI Baseline

  5. LUSI WBS Organization Work Breakdown Structure defines project scope • Instrument scope baseline buy-in from Team Leaders • Re-affirmed at Final Instrument Design Reviews • Baseline scope provides capable instruments • Future scope to enhance science capability identified

  6. Project Description (1) CXI WBS 1.3 X-ray transport tunnel (200 m) XCS WBS 1.4 XPP WBS 1.2 LCLS SXR XCS Offset Monochromator WBS 1.5 MEC LCLS AMO

  7. Project Description (2) LUSI is providing instruments for 3 of the 6 LCLS hutches Near Experimental Hall X-ray Transport Far Experimental Hall 1 3 2 5 4 6 XCSMono SXR AMO XPP XCS CXI H6 Installation Part of LCLS Part of LCLS XPP Mono Added FES ARRA Funds CXI Lenses Added Beam Transport LCLS Offset Monochromator Exp. Chamber Detector LUSI H6

  8. Schedule Advancement • CD-0 - Mission Need - Approved Aug 2005 • CD-1 - Alternative Selection and Cost Range – Approved September, 2007 • CD-2 - Approve Performance Baseline – Approved October, 2008

  9. RA Funding Effects • ARRA Funding • Advances the start of XCS science by 9 months • Advances the completion of CXI instrument by 10 months • Advances the completion of XPP instrument by 13 months

  10. LUSI Integrated Project Team No change since April DOE-HQ H. Kung, Acquisition Executive T. Brown, Program Manager DOE-SSO Support DOE-SSO H. Joma DOE Federal Project Director Instrument Team Leaders Lab-wide Support ES&H, QA, Finance, EVMS, Procurement, HR SLAC T. Fornek LUSI Project Manager Deputy – R.M. Boyce Technical Configuration Control Committee (Scope Decisions) Installation Manager B. Poling WBS 1.2 XPP IIT D. Fritz (Instr. Scientist) J. Langton ( Lead Eng) N. van Bakel (Detectors) WBS 1.3 CXI IIT S. Boutet (Instr. Scientist) P. Montanez ( Lead Eng) N. van Bakel (Detectors) WBS 1.4 XCS IIT A. Robert (Instr. Scientist) E. Bong (Lead Eng) N. van Bakel (Detectors) WBS 1.5 Diagnostics & Common Optics Y. Feng (Lead Scientist) E. Ortiz (Lead Eng ) WBS 1.6 Data Acquisition & Controls G. Haller (Lead) P. Anthony (Alternate)

  11. LUSI Cost Baseline Reflects adding XPP LOM and CXI lenses

  12. LUSI Funding Profile RA Modified Profile Moves FY10-FY12 Funds into FY09 All remaining LUSI funding has been received

  13. BA Plan & Obligation Profile

  14. LUSI Project Status

  15. Project Completion

  16. Project Design Completion • ALL LUSI DESIGN IS CD-3 READY • CXI Final Instrument Design Review Complete – CD-3 Ready • XCS Final Instrument Design Review Complete – CD-3 Ready • Diagnostics and Common Optics (DCO) Harmonic Rejection Mirror Preliminary Design Review Complete – DCO CD-3 Ready • Controls and Data Acquisition (CDA) Preliminary Design Reviews for CXI and XCS Controls Complete – CDA CD-3 Ready • Prepared responses to April Independent Project Review • Included in back-up information • Scope inclusions to enhance science: • Added XPP Large Offset Monochromator • Added focusing lenses to CXI instrument

  17. Project Performance TEC - $55.1M (CPI = 1.05, SPI = 0.98) Work Scheduled (BCWS) $9,129K Work Performed (BCWP) $8,902K Actual Costs (cum) (ACWP) $8,499K Obligations (cum) $3,392K LUSI EAC for TEC $43,197K Remaining Work (ETC) $ 34,992K Remaining Management Reserve $ 11,609K % MR (Cost to Go) 33% % MR (Uncom to Go) 37% Adding scope to optimize science. Reserve adequate contingency to address remaining risks to project. LUSI EAC for OPC $4,900K Remaining Work (ETC) $ 0K Remaining Mgmt Reserve $ 48K

  18. LUSI Project Summary Schedule Early Milestone Completion Dates Reflect RA Facilitated Schedule Advancement

  19. LUSI Resources & Risks

  20. Staffing (FTE) • LUSI staffing is appropriate for the project needs No new jobs for RA Effort is moved forward and rolls off earlier

  21. Risk Management • Fifty-five risks were identified at CD-2 • One risk added since • Eighteen risks have been retired • Thirty-eight risks remain • All remaining risks have mitigation plans • Major risks remaining • Meeting RA requirements • Foreign procurements – Dollar fluctuation • Component delivery and performance

  22. Cost and Schedule Contingency • Available Management Reserve is $11.61M • Bottoms-up” contingency estimate is $9.83M on $34.7M ETC • Management Reserve is managed at the project level • LUSI performs monthly Management Reserve update and annual comprehensive ETC • Float • 60 working days to Final Instrument Readiness Review Approved – March 30, 2012 • 160 working days to CD-4 • Critical Path (XCS is most critical to CD-4) • XPP • Diffractometer (Contract issued) • CXI • 1 micron K-B mirror system (Contract issued) • XCS • Diffractometer (Critical for “Early Science”) • Monochromator (Critical for Final Instrument Readiness Review) • XCS Final Detector (Critical for Final Instrument Readiness Review)

  23. Management Reserve Assessment • Assessment is a bottoms-up, risk-based estimate of “potential need” by each CAM • Total Management Reserve available is $11,610K

  24. Possible Future Scope Enhancements Priority list is a living document with input from stakeholders and each item requires approval by the TCCC prior to starting a Baseline Change Request Balance science enhancements With risks and available MR

  25. LUSI ES&H

  26. Integrated Safety Management Process SLAC Integrated Safety and Environmental Management SLAC ES&H Manual Safety Oversight Committee Review Process Work Planning and Control Program Scope work, including hazard Id & controls Authorization and Release of work Lessons Learned https://slacspace.slac.stanford.edu/sites/LCLS%20Document%20Storage/01%20-%20LCLS%20Systems/ProjOffice/configcontrol/lclsproject-lessonslearned/Pages/default.aspx SLAC process driven by Operating Experience Program (210.2) SNS Lessons Learned from Instrument Beamline Construction (413.3A) LCLS ES&H management practices LCLS Requirement, Specification and Interface Documents Physics Requirements doc’s, Engineering Specification doc’s, Prelim. & Final Design Reviews The above meets or exceeds DOE O 450.1 / Safety Management System Hazard Analysis Report Required for CD-3 to be updated and approved at field level - Done Construction ES&H Plan Required for CD-3 to be prepared and approved at field level – Done The above meets or exceeds DOE O 413.3A / Program and Project Management

  27. ES&H ISM Integrated into process SLAC and LCLS ES&H Subject Matter Experts engaged Safety integrated in design reviews Hazard analysis performed and updated as designs progress Instrument readiness process will follow precedent set by the LCLS AMO instrument Project safety experience to date Through June 2009, 84,400 Hours worked with no DART or recordable incidents

  28. Lessons Learned LCLS implementing a systematic process to capture Lessons Learned from the LCLS Project and LUSI Database (SharePoint) used to capture and retrieve all Lesson Learned Categories established ES&H CF Design & Construction Management & Communications Procurement Commissioning & Transition to Operations Technical System Design, Fabrication, Installation & Integration Identify Best Practices & Opportunities for Improvement Living document with further revisions expected

  29. In Conclusion • Funding • LUSI has all expected funding • Schedule Advancement • RA schedule advance is resonable • Three instruments to LCLS operations by end of FY11 • Scope Management • Project scope is reasonable and managed by change control • Resources and Risks • Resource planning is reasonable • RA funds reduce funding related risks • Ready for CD-3

  30. Acronyms AMO – Atomic, Molecular and Optical Science Instrument ARRA (or just RA) – American Recovery and Re-investment Act BAC - Budget at Completion BCR - Baseline Change Request ESD - Engineering Specifications Document FDR - Final Design Review FEH - Far Experimental Hall FIDR – Final Instrument Design Review H1…H6 – Hutches 1 through 6 ICD - Interface Control Document MEC – Materials under Extreme Conditions Instrument NEH – Near Experimental Hall PDR - Preliminary Design Review PRD - Physics Requirements Document SOW - Statement of Work SXR – Soft X-ray Instrument XRT - X-ray Transport Tunnel

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