2011 CSAPA Examiners Training

1. 2011 CSAPA Examiners Training January 20, 2011

2. What went out to CSAPA Teacher Missing Information: Missing SASID’s Missing Disabilities Missing Ethnicity Missing Date of Birth Missing CSAPA/CSAP clarification What came back from CSAPA Teacher Completed Information: Completed SASID’s Completed Disabilities Completed Ethnicity Completed Date of Birth Completed CSAPA/CSAP clarification Completed “moved” information Corrected grade levels

3. CSAPA TESTING WINDOW Grades 3 -10 All Content Areas (R/W/M/S) February 2 –March 25 RETURN TO CHRISY BY MARCH 31 Grade 11 All Content Areas (R/W/M/S) April 1 – April 29th RETURN TO CHRISY BY MAY 4

4. Tell me more about CSAPA? The CSAPA is an un-timed, individually administered assessment, linked to the Colorado Model Content Standards and aligned with the expanded benchmarks. The CSAPA assessments are comprised of individual items often using picture symbols as a response methodology. The primary purpose of the assessment program is to determine the level at which Colorado students meet the Expanded Benchmarks which are linked to the Colorado Model Content Standards in the content areas assessed. The data should be used to keep abreast of individual student progress toward reaching achievement in the content areas

5. CSAPA Test Structure

6. Who’s involved with CSAPA? Colorado Department of Education mandates the administration of this assessment . Jan Blair & Jen Marsh are the Directors of CSAPA at the District level, they determine eligibility of students. Chrisy Ralston is the District CSAPA Assessment Coordinator. All test distribution, administration, processes, and security go through Chrisy. Every school has a School Assessment Coordinator (SAC) within their school who oversees administration and security at the school level. Find this person and become their best friend! Every school has a Test Examiner, this is you,(a certified educator who knows the student best) who administers the assessment at the student level. Miranda Young at West Middle School and Candi Diaz at Thunder Mtn. have been trained as Trainer of Trainers.

7. CSAPA Testing Arena • Test examiner must be a certified educator • Test examiner should be the person who knows the student best, not just because they are on you caseload. • Test examiners must be trained annually • Para professionals may be present but may not administer the assessment anyone in the assessment testing area need to be trained regarding CSAPA protocols and must sign a confidentiality agreement…

8. CSAPA Test Examiners The test examiner is the person who administers the CSAPA test. The test examiner must be a licensed educator who knows the student best. Volunteers may NOT be used to administer CSAPA tests. • Additional staff, including paraprofessionals may assist in the administration of the assessment as needed. • Test examiners must read the instructions and familiarize themselves with the test prior to administering the test to students. • Any CSAPA Expanded Accommodation needed, should be prepared prior to the administration. • Since test examiners rate the student’s level of independence, training is required before administering the test. Examiners must be trained every year. • Test examiners may NOT assess relatives. • Each student is provided with a “Pizza Box” with all the materials needed for the assessment. Test Examiners may not reuse materials for multiple students.

9. Security of CSAPA • Testing protocols are NOT to be reproduced or removed from your building. • Student responses may NOT be recorded anywhere other than the administration protocol and the rating form. • No cell phones, digital cameras, or video cameras are allowed in the testing room during testing. • Thoroughly review the CSAPA Test Examiners Manual prior to testing, and understand the procedures needed to administer the assessment. If you are unsure or need clarification, please call Chrisy.

10. Security of CSAPA continued CSAPA materials must be accounted for and stored in a secure and locked location before, during and after testing . NOT IN YOUR CLASSROOM! CSAPA test proctors will need access to the examiners guide and student materialsin advance to prepare any expanded accommodations and organize manipulative materials. These materials and accommodations must be returned to your School Coordinator and secured daily.

11. Materials you will receive One pizza box will be provided for each student by grade level: Item Presentation Protocol Student Materials Rating Form Manipulatives (Math)

12. NO LABELS ON THE OUTSIDE OF THE BOX! Write student name

13. Rules of the label… Please put this label Place student name here You will receive 3-4 labels per student, 2-3 of these are “bonus” labels! You need to utilize ONLY ONE label! The label with the barcode AND student information is the label of choice. DO NOT USE THE LABEL WHICH STATES: DO NOT USE! RIGHT HERE! DO NOT USE A CSAP LABEL!

14. Back of the book drill… Information on the back of the booklet is essential! Most all of the information is encoded within the label, though we do have areas which must be completed on every booklet. This information is included in the barcode; DO NOT BUBBLE! If ANY part of the student name or grade is incorrect – DO NOT USE THE LABEL! Do not bubble in this area WORK WITH YOUR SAC! This information must be completed before booklets can be sent in for scoring.

15. Group Information Sheet School Group List Your School Assessment Coordinator can help with completion of these documents.

16. CSAPA “think ahead” tidbits • Allow yourself time (before testing) to prepare for your CSAPA Expanded Accommodations. • Remember this is an one-on-one administration. • There are no time limits or restrictions on time. • Allow time for breaks. • Once an “item” has been presented, it must be completed BEFORE stopping and cannot be revisited. • Make sure your environment is “test ready”. • If you have a “PARENT REFUSAL”, we must have a letter from the parents every year. I also have a form you could utilize if the parent’s don’t want to send a formal letter.

17. Expanded Accommodations Examples You are welcome to use CTB Pictures or pictures of real objects CTB Example Examiner Option

18. Expanded Accommodation Examples continued You can change your pictures… to this… From this…

19. Assistive Technology Students use their mode of expressive language, which may involve Assistive technology devices include both high technology and low technology, such as Dynavox, switches, E-tran board, Velcro boards, etc.

20. Scribing Accommodation The use of a scribe as an adaptation for the writing assessment is not allowed as it changes the construct of what is being measured. For writing, the IEP team may consider providing the student with a wide variety of picture symbols, letters of the alphabet, assistive technology, or the use of a computer.

21. A B B C C D D E E F F 1 1 2 2 3 3 4 4 A Student answer book Transferring Data Make sure when you transfer scores from the Test Protocol to the Rating Form you are on the correct line, for the correct question and are filling in the appropriate bubble! Student Rating Form/Book Good job! BAD job!

22. The Woes of Chrisy Time to get nervous – things that went bad in the 2010 submission • 8 people didn’t put names on the Rating Forms (answer booklet) • 5 people did not fill out their SGL & GIS • 2 over achievers filled in the middle section of the back of the book • 3 people used CSAP labels on their CSAPA booklets • 3 people didn’t’ fill in the header portion on the SGL/GIS • 3 people used pen somewhere on the booklet • 4 people did not fill in the Accommodation and Invalidation area • 1 school used only one booklet to test all students • 1 school didn’t verify grade levels before testing and in turn invalidated a students assessment due to the wrong grade being tested. • 4 people need to go back to bubble school and practice on “better bubbles”. • Numerous students moved in/out of district, though Chrisy was not notified • Review materials for completion before MAKING YOUR APPOINTMENT to return tests. • We need to account for ALL students tested, even parent refusals, section 8’s, etc. Good bubble Bad bubble

23. 2010 Woes 2009 Woes • 8 people didn’t put names on the Rating Forms (answer booklet) • 5 people did not fill out their SGL & GIS • 2 over achievers filled in the middle section of the back of the book • 3 people used CSAP labels on their CSAPA booklets • 3 people didn’t’ fill in the header portion on the SGL/GIS • 3 people used pen somewhere on the booklet • 4 people did not fill in the Accommodation and Invalidation area • 1 school used only one booklet to test all students • 1 school didn’t verify grade levels before testing and in turn invalidated a students assessment due to wrong grade tested • 4 people need to go back to bubble school and practice on “better bubbles”. • Numerous students moved in/out of district, though I was not notified • Review materials for completion before MAKING YOUR APPOINTMENT to return tests. • We need to account for ALL students tested, even parent refusals, section 8’s, etc. • Six CSAPA Examiners chose to use INK when filling out their test booklet and rating form • Three CSAPA Examiners coded students as no response, then gave them a level of response. NO REPSONSE = LEVEL 1 There are no other choices! • Two schools used CSAP student labels on the rating form instead of CSAPA • Two schools did not fill out their GIS or SGL forms – This is required for submission • Several overachievers bubbled in student info which was already in label • I need to know when students are taking BOTH CSAP and CSAPA. Which content will be tested where? • Student must be tested at the grade level that is recorded in SASI • Used a student label which had the wrong grade listed* • The SASID is a TEN digit number not a five digit number with zeros 0000065987 which is the district perm number • Just because a name does not fit in the boxes, you CANNOT change the spelling so it does fit • Answers must be in both the test booklet AND the Rating form • You MUST bubble which accommodations were used and the Test Invalidation section of the rating form.

24. Contact Information Jan Blair Jan.blair@d51schools.org 254-5303 Jen Marsh Jennifer.marsh@d51schools.org 254-5313 Chrisy Ralston Chrisy.ralston@d51schools.org 254-5324 Candi Diaz Candi.diaz@d51schools.org 254-5897 Miranda Young Miranda.young@d51schools.org 254-5076