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Fiscal Management 2012

Fiscal Management 2012. Mississippi. What is Fiscal Management?. Region IV is focused on continuous Grantee improvement. Enhancing Your Program’s Life. Fiscal Assessment Lifecycle. STAGE 4. STAGE 1. Monitor Risks. Planned activities each month. Identify Risks. STAGE 3.

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Fiscal Management 2012

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  1. Fiscal Management 2012 Mississippi

  2. What is Fiscal Management? Region IV is focused on continuous Grantee improvement

  3. Enhancing Your Program’s Life Fiscal Assessment Lifecycle STAGE 4 STAGE1 Monitor Risks Planned activities each month Identify Risks STAGE 3 Implement Mitigation Plan STAGE 2 Develop a Mitigation Plan

  4. Fiscal Basics • Grant Award • Review NOA • Terms and Conditions • Financial Management • Allowable Costs • Administrative Costs • Common Audit Issues

  5. Collaborations • Child Care • Child Support (Fatherhood funds) • Schools/Technical Colleges • Companies within the State • Other Programs (HS and EHS)

  6. Fiscal Officer/Chief Financial Officer (CFO) Sound Fiscal Management

  7. Fiscal Officer/Chief Financial Officer (CFO) Sound Fiscal Management

  8. Fiscal Officer/Chief Financial Officer (CFO) Sound Fiscal Management

  9. COB Analysis SF-425 Report

  10. Fiscal Officer’s Responsibilities • Clean Audit • Ensure Annual Inventory is up-to-date (Property, Equipment, Vehicles) (SF 428 and SF 429) NEW • Fiscal Policies and Procedures are current • Financial Reports are accurate and submitted in a timely manner • Cost allocation plans and current indirect cost plans are current and in place • Proper internal controls are being maintained • Allowable cost are being incurred • Agency has not been debarred from receiving State funds • Sound contracts are in place (Audit, Leases, Services, Programmatic, etc…) • Travel Advances (Approved, Allowable, and cleared in a timely manner) • Facilities ( Monitor progress of project and communicate with Regional Office, ensure a Notice of Federal Interest is filed and sent to the Regional Office) – Proper language is in the contract that allows termination • Taxes are paid • If your agency had unobligated balances in FY 2009 and FY 2010, please verify with PMS that your expenditures on the (SF269 or SF425 agrees with PMS records)

  11. Region IV Grant Close-out (FY 2012) • All grant adjustments must be completed by September 14, 2012 – Meaning “No Grant adjustments will be performed until Mid October 2012.” • All 10/1 grantees should have all applications in by July 31, 2012. • If approved, all grantees should be receiving their COLA and Expansion funds within the next two weeks. (If you are requesting an exception, submit it by July 15th ).

  12. Outstanding Facility Decisions • If you are a grantee that has an outstanding facility issue and have not received a response from our office by July 6, 2012, please send me an email outlining: • Grantee name and number • Facility site – Type (Construction, Purchase, Renovation, or Lease Purchase) – All require an approved 1309 application • Describe outstanding issue • Challenges experienced and timeline for completion • If our office has requested additional information, please submit by July 13, 2012.

  13. FY 2012 Region IV Fiscal Conference Thank you If you need additional information, please feel free to contact me: Juan Gordon, Sr. Grants Management Officer Contact number : 404-562-0440 Email: juan.gordon@acf.hhs.gov

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