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Fiscal Management Sub-Certification Process

Fiscal Management Sub-Certification Process. Electronic sub-certification conducted through the Office of Institutional Compliance and Risk Services in coordination with Controller’s Office Sent out by e-mail on September 15 Should be completed by September 30

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Fiscal Management Sub-Certification Process

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  1. Fiscal Management Sub-Certification Process

  2. Electronic sub-certification conducted through the Office of Institutional Compliance and Risk Services in coordination with Controller’s Office • Sent out by e-mail on September 15 • Should be completed by September 30 • Covers the period of 9/1/09 – 8/31/10 • Required by UT System Administration Policy UTS 142.1 – Policy on the Annual Financial Report. Fiscal Management Sub-Certification Process

  3. Changes: • E-Mail is from ComplianceCertifications@utsa.edu • One questionnaire which combines the Sub-Certification with the Management Certification • New course number is MC2010 • Was changed to avoid confusion Fiscal Management Sub-Certification Process

  4. Annually, each Account Administrator should provide a fiscal management sub-certification to the Financial Reporting Officer- the Associate Vice President for Financial Affairs. • The fiscal management sub-certification certifies that, among other items, their accounts are being reconciled timely, duties are properly segregated and no material weakness exists relative to their internal control. Fiscal Management Sub-Certification Process

  5. Account administrators failing to complete the sub-certification are reported to their respective Vice President, Auditing & Consulting Services, and Assistant Vice President Financial Affairs/University Controller. • The Office of Institutional Compliance & Risk Services utilizes administrator responses (or lack thereof) when performing the annual risk assessment to determine account administrators selected for Quality Assurance Reviews (QAR). Fiscal Management Sub-Certification Process

  6. Reminders: • If an account is inactive, zero balance or unit administrator has changed • Complete Unit and Account Request Form • Send to Accounting Office • Account administrator must complete sub-certification if any expenditures were processed during the fiscal year, even if zero balance at 8/31 Fiscal Management Sub-Certification Process

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