Federal Real Property Profile

1. Federal Real Property Profile Dennis Goldstein Director, Real Property Policy Division GSA Office of Government-wide Policy June 26, 2012

2. Federal Real Property Portfolio is Vast and Diverse • The Federal government is the largest and most diversified real property owner in the U.S. • Assets in government-wide portfolio include: • Office buildings • Courthouses • Hospitals • Laboratories • Military bases • Roads and Bridges • Schools

3. Government’s Real Property Portfolio • Over the past decade, the Federal government has continued to face significant challenges managing its real property portfolio: • Deteriorating facilities • Increasing number of excess and underperforming assets • Limited capital investment funds • Reliance on costly leasing • Unreliable government-wide data for strategic asset management

4. January 2003 GAO High-Risk Report • Reported several Federal real property portfolio areas for improvement: • Many Federal assets are no longer aligned with, nor responsive to, agencies’ changing missions, and are therefore no longer needed. • Many Federal assets are in a state of deterioration. • There is a lack of reliable government-wide data for strategic asset management. • Agencies rely heavily on costly leasing instead of ownership to meet new needs. • Agencies face costs and challenges of protecting assets against potential terrorism. • Called for a comprehensive and integrated real property transformation strategy

5. Executive Order 13327, Federal Real Property Asset Management EO 13327, "Federal Real Property Asset Management," was signed on February 4, 2004. Executive Order 13327 states: The policy of the United States is to promote efficient and economical use of America's real property assets and to assure management accountability for implementing federal real property management reforms.

6. Executive Order 13327: Federal Real Property Asset Management • Created the Federal Real Property Council (FRPC) • Established Senior Real Property Officer (SRPO) role • Directed SRPOs to develop and implement agency asset management plans • Mandated the creation of a centralized real property database

7. Role of GSA Office of Government-wide Policy (OGP) GSA OGP supports the FRPC by: • Publishing performance measures and standards adopted by the FRPC • Establishing and maintaining a database on real property owned and leased by federal agencies and collecting inventory information on the federal government real property holdings on an annual basis • Establishing information technology standards for landholding agencies to facilitate the uniform reporting of real property information

8. Centralized Real Property Database FRPC Goals for FRPP • Improve real property decision making with accurate and reliable government-wide data • Provide the ability to benchmark Federal real property assets • Consolidate government-wide real property data collection into one system

9. Centralized Real Property Database • FRPP is a comprehensive and descriptive database of all real property under the custody and control of all executive branch agencies, except when otherwise required for reasons of national security. • IT capabilities enable over 30 agencies to report data on almost 1 million assets • The 24 CFO Act agencies are required to submit data to the FRPP under EO 13327. • All other agencies are encouraged to do so.

10. Real Property Data Collection • Agencies submit data (via XML files or line-item input) directly into the FRPP. • FRPP users are able to access, validate and analyze their own agency data

11. Uses of FRPP Data FRPP generates user-friendly Excel reports to: • Track, manage and report on multiple portfolio data elements • Measure assets’ performance, including comparing and benchmarking across various types of real property assets • Generate delta and variance reports to identify changes in specific data elements reported in different fiscal years • Identify owned assets or leased space that 1) no longer allow the agency to perform its core mission most effectively; or 2) are not being utilized efficiently. The savings achieved through the disposition of these assets allows Federal agencies to redirect such resources to other core mission functions • Aid in decision making and assessment of the state of the Federal Government’s real property portfolio by stakeholders such as OMB and Congress Note: Each agency can only input, view and analyze their own agency’s data.

12. FY 2012 FRPP Data Elements • Real Property Type • Real Property Use • Legal Interest • Status • Historical Status • Reporting Agency • Using Organization • Size • Percent of Space Utilization • Replacement Value • Condition Index • Mission Dependency • Annual Operating Costs • Main Location 15. Real Property Unique Identifier 16. City 17. State 18. Country 19. County 20. Congressional District 21. Zip Code 22. Installation Identifier 23. Disposition 24. Sustainability 25. Personnel 26. Lease Expirations Date

13. Annual Snapshot of Federal Real Property Portfolio FY 2011 Statistics • 834,000 total federal real property assets • 369,000 buildings totaling 3.3 billion GSF • 465,000 structures • 34,000,000 acres • Largest owner of building assets: Army • Largest lessee of building assets: GSA • Largest owner of structures: Army • State with the most building SF: California

14. Agencies Percentage of Total Federal Building Portfolio by SF

15. FRPP Resources • Federal Real Property Reports www.gsa.gov/realpropertyprofile • Guidance for Real Property Inventory Reporting www.gsa.gov/datadictionary

16. Real Property Initiatives • White House Memorandum, June 10, 2010 : Disposing of Unneeded Federal Real Estate – Increasing Sales Proceeds, Cutting Operating Costs, and Improving Energy Efficiency • Accelerate efforts to identify and eliminate excess properties • OMB Memorandum May 11, 2012: Promoting Efficient Spending to Support Agency Operations • No increases in civilian real estate inventory