Welcome to CBEDS 2002 Orientation

1. Welcome toCBEDS 2002 Orientation Presented by: Veronica L. Van Ry, Research Associate Research Services Kern County Superintendent of Schools Office KCSOS Research Services

2. Agenda • General Information about CBEDS • Understanding the County District Information Form • Understanding the School Information Form • WebCBEDS Online Demonstration • ---Break--- • Loading Professional Assignment Information Form software • Entering PAIF data • Exporting PAIF data to send to KCSOS (cbeds@kern.org) • Transmitting PAIF data to CDE via Internet KCSOS Research Services

3. What Is CBEDS? • CBEDS (California Basic Educational Data System) is an annual data collection which collects the following data elements from California K-12 public schools: • enrollment, graduates, dropouts, • vocational education, alternative education, • adult education, course enrollment, • classified staff, certificated staff, • teacher shortage and demand. KCSOS Research Services

4. Why We Collect CBEDS andWhat CBEDS Does For You KCSOS Research Services

5. CDE Data Reporting Requirements • Education Codes • Federal data Submission • Dept. of Finance for annual budget • The system is designed to reduce the number of information collections made by the California Department of Education KCSOS Research Services

6. How KCSOS Uses CBEDS data? • To project future student enrollments • Student counts for federal reporting • To identify areas of teacher needs • Curriculum offerings • Class load analysis KCSOS Research Services

7. Funding Sources • School Improvement • Instructional Materials • Digital High School • Tenth Grade Counseling • Federal Class Size Reduction • CA Technology Assistance Project • Safe and Drug-free Schools KCSOS Research Services

8. Funding Sources continued • Vocational Education-Carl Perkins • Healthy Start Support Services Program • Technology Literacy Challenge Grant • K-4 Classroom Library Materials • Beginning Teacher Support & Assessment (BTSA) KCSOS Research Services

9. General Information SIF PAIF CDIF KCSOS Research Services

10. Significant Dates • October2 -- INFORMATION DAY • October18 -- Schools return SIF and PAIF materials to District CBEDS Coordinators • By November1 -- Districts submit and lock WebCBEDS CDIF and SIF data which are then downloaded to CDE directly from KCSOS • By November1 – Districts submit PAIF data via Internet and send copy to KCSOS (cbeds@kern.org) KCSOS Research Services

11. Reporting Methods • All Kern County School Districts report CDIF and SIF data via the web at webcbeds.kern.org • PAIF Data is reported using • State provided CD-ROM (upon completion, data can be transmitted to CDE via Internet) • A copy of the completed data should be sent to Veronica Van Ry at cbeds@kern.org KCSOS Research Services

12. Responses in Kern County • County District Information Forms (CDIF) • 48 District Offices • School Information Forms (SIF) • 242 Schools • Professional Assignment Information Forms (PAIF) • ~8,500 Certificated Staff KCSOS Research Services

13. Goals of WebCBEDS • Automate and streamline collection of state mandated school level education statistics. • Acquire Kern County school information in a more timely and accurate manner. • Apply current technology to the collection of other school/community information. KCSOS Research Services

14. Benefits of WebCBEDS • CDIF and SIF data can be filed quickly, with minimal errors • Updated electronic reports produce quick district and county comparisons • Increased efficiency allows Districts to transfer resources to other areas of need • School policy decision makers have greater access to school/community specific information KCSOS Research Services

15. Information Day • Wednesday, October 2, 2002 • Most of CBEDS is a snapshot of that day. • However, some data may be prepared before Information Day • Graduates • Dropouts KCSOS Research Services

16. The Administrative Manual • AVAILABLE ON THE WEB • www.cde.ca.gov/demographics/coord/cordhome.htm • It is a portable document file (.pdf) so you will need to first download Adobe Acrobat if you do not already have it loaded on your computer. KCSOS Research Services

17. Packing List • Inventory materials as soon as shipment arrives • make sure you have what you expected • call for more forms if needed • password for PAIF software is on packing list • All Kern County Schools use WebCBEDS to file CDIF and SIF data KCSOS Research Services

18. List of Schools • If corrections to the following are necessary • school name • grade span • new schools to add • old schools to delete • Call KCSOS to make corrections • Veronica L. Van Ry (661) 636-4504 • cbeds@kern.org KCSOS Research Services

19. Verify Data • Look over data for completeness • See if data appear reasonable • Compare data to last year’s data KCSOS Research Services

20. County/District Information Form KCSOS Research Services

21. Classified Staff (Section A) • Single school districts report all classified staff on the School Information Form • Report in whole numbers only • District or county office staff only (not school sites) • Do not repeat staff already counted on SIF KCSOS Research Services

22. GATE Students (Section B) • Report in whole numbers only • Students identified as Gifted and Talented • students participating in GATE programs • students not participating in GATE programs KCSOS Research Services

23. Adult Ed Staff (Section C) • Report the unduplicated count of full-time and part-time adult education certificated and classified employees by category in columns b and c. KCSOS Research Services

24. Service Learning/Community Service (Section D) • To be completed by all school districts. • Does the district have a school board policy that provides opportunities for all students to participate? • Check boxes • no numbers • no tally marks KCSOS Research Services

25. Teacher Shortage and Demand(Section E) • Report only estimated number of teachers to be hired for the 2003-04 school year. • Report full-time equivalent positions • Report to one decimal point • Do not include • administrative positions • pupil service positions • classified positions KCSOS Research Services

26. High School Graduation Requirements (Section F) • Required for 2003 high school diploma • Community Service added • Report number of units in each subject area • Should sum to total • Mathematics and Laboratory Science sections define what was already counted above • Be sure to complete conversion item • one year course=nn units KCSOS Research Services

27. Interdistrict Transfers (Section G) • Report total number of incoming students who have transferred from other California school districts as of Information Day. • Do not include out-of-state transfers. • If none…enter ‘0’ KCSOS Research Services

28. Questions regarding CDIF? KCSOS Research Services

29. School Information Form KCSOS Research Services

30. SIF General Information • Report in whole numbers • No decimals • No fractions • No tally marks • No zero fills • Totals on right side not keyed • WebCBEDS will produce totals automatically KCSOS Research Services

31. Classified Staff (Section A) • School site staff only • not district or county office staff • Single school districts • report all classified staff on SIF not on CDIF KCSOS Research Services

32. School Enrollment (Section B) • Data in this section are used for: • generating funding • enrollment projections • Report only those students enrolled in a school or program leading to a high school diploma or its equivalent. KCSOS Research Services

33. Enrollment for Special Ed Students • Special education students K-12 • Try to count all students in appropriate grade level • Use “ungraded” lines only if necessary • Do not report • preschool, ROP or special education infants • Special education adults • counted as Ungraded Secondary KCSOS Research Services

34. Adults in K-12 Programs • Students 21 years or older • Enrolled in and attending regular high school program leading to a high school diploma • Fully funded at ADA (average daily attendance) level • Not adults in independent study • Not special education KCSOS Research Services

35. Year-round Schools • Count tracks in session on Information Day • Count other tracks • on last day attended before Information Day • on first day back after Information Day • Combine enrollments KCSOS Research Services

36. School Enrollment Reminders • If enrollment is all one gender • make a note • If enrollment is all one racial/ethnic designation • make a note • Check the totals produced from the web to be sure your numbers agree KCSOS Research Services

37. Graduates (Section C) • Data are for previous year 2001-2002 • High school diplomas only • not GED • not CHSPE • Includes 2002 • June graduates • mid-term graduates • summer school graduates KCSOS Research Services

38. Graduates Completing Courses for UC/CSU Entrance • Subset of total graduates • Completed all courses required for UC/CSU Entrance • With grade of “C” or better KCSOS Research Services

39. Enrollment in Selected H.S.Courses (Section D) • Report for grades 7-12 • Count student only once in each category • Include spring classes if students pre-enrolled • Include integrated math science courses KCSOS Research Services

40. Voc Ed Enrollment (Section E) • Report for grades 9-12 only • Count each student only once • Include spring classes if students pre-enrolled • Do not include ROP/ROC enrollment KCSOS Research Services

41. Dropouts (Section F) • Report for school year 2001-2002 • For grades 7-12 • Must meet dropout criteria on page 8 of Administrative Manual • If a student transfers to an adult school and is a no show at the adult school, the school that transferred the student should report the student as a dropout. KCSOS Research Services

42. Alternative Education (Section G) • Data required for every Alternative, Continuation school • Do not report adults in independent study on this form • Enrollment reported in this section must also have been reported in Section B KCSOS Research Services

43. Technology (Section H) • Number of computers with CD-ROM • Number of classrooms with Internet access • Number of classrooms connected to WAN • All items in this section will default to “0” if no data is entered KCSOS Research Services

44. Class Size Reduction (K-3) • Check boxes for options at this school • Option 1 is 1 certified teacher for each K-3 class of 20 or fewer students • Option 2 is 1 certified teacher for each K-3 class of 20 or fewer students for half of the instructional minutes per day. • per J7 CSR Report KCSOS Research Services

45. Educational Calendar (Section J) • Year-round school data • Replaces “CA Year-round Schools Directory Information Request” survey by School Facilities Planning Division • Check boxes for options at this school only KCSOS Research Services

46. Health Centers (Section K) • School-based health center • School-linked health center • Definitions are on page 10 of the Administrative Manual • Leave blank if none KCSOS Research Services

47. Questions regarding the SIF? KCSOS Research Services

48. WebCBEDS Online Demonstration KCSOS Research Services

49. Break Time KCSOS Research Services

50. Professional Assignment Information Form KCSOS Research Services