STAAR / EOC Training

1. STAAR STAAR-Alt TELPAS STAAR / EOC Training Putting the Pieces Together STAAR-M STAAR-L

2. STAAR TIME LIMITS POLICIES AND PROCEDURES 3-5 p.12 6-8 p. 12 EOC p. 11

3. The four-hour time period will start when the test administrator has read directions and tells students to begin working on their tests. ■ Start time for the test session must be recorded on the seating chart. ■ Students must record all responses on their answer documents or in TestNav before the end of the four-hour time period. ■ Once the four-hour time period has ended, test administrators will instruct any students still testing to either put their pencils down and close their test booklets or stop their online tests. ■ Stop time must be recorded on the seating chart. Distribution of materials and the test administrator “SAY” directions are not included in the four-hour time limit. Communicate (orally or in writing) the amount of time left to test in one-hour intervals and, if desired, in shorter intervals during the last hour. Start and stop times

4. Breaks included in the four-hour time limit (not allowed to stop the time clock) •• water breaks, bathroom breaks, snack breaks, and short physical or mental breaks ■ Breaks NOT included in the four-hour time limit (required to stop and restart the time clock) •• lunch •• emergency situations that significantly interrupt testing •• consolidation and movement of students to another testing area •• medical breaks to the nurse Campuses should be aware that the time clock will stop for students who go to the nurse for medical reasons. The test administrator must document the time the student stops and restarts the test and must make the student aware of his or her adjusted testing time. Breaks

5. Students may stop testing to take a supervised lunch. ■ The testing time must be stopped for a lunch break and will restart when students resume taking the test. ■ Students must place their answer documents inside their test booklets so that all secure materials can be collected and placed in locked storage. ■ Students must be monitored by trained testing personnel and are not allowed to discuss any test content during lunch. Campuses may offer multiple test sessions per day as long as the four-hour time limit is maintained for each session. ■ Sessions can start before the regularly scheduled school day and can extend beyond the regularly scheduled school day. Lunch / multiple test sessions 3-5 p.13 6-8 p. 13 EOC p. 12

6. Test Security and Confidential Integrity 3-5 p.17 6-8 p. 17 EOC p. 16

7. Active Monitoring • Honor statements • Seating charts required for all test situations • Possible on-site monitoring by TEA • Reporting of local investigations and disciplinary actions taken against educators and students • Document Retention • Web based Test Administrator Training Modules • Video Scenarios mandatory for everyone this year 14 Point Security Plan

8. Test administrators, technology staff, and other school personnel who will be present in the testing room must be trained and sign an oath. Office staff and other personnel around testing materials or testing must be trained in test security and sign an oath.

9. Campuses are required to maintain the following documents for a period of 5 years following a test administration • Testing irregularity and investigation documentation • Inventory and shipping records • Signed security oaths for all testing personnel • Seating charts • Miscellaneous mandatory testing forms Document Retention

10. Security involves only authorized persons having access to any secure test material. All testing personnel must be trained before handling secure materials.

11. Caution A test administrator who has been trained in testing procedures must be present in the testing room at all times during testing.

12. Each person with access to test materials shall maintain and preserve the security and confidential integrity of the test.

13. Security involves accounting for all secure materials • before • during • after • each test administration.

14. Security involves keeping test materials in locked storage when not in use. Immediately after each session, return test materials to the campus coordinator.

15. Confidential integrity involves protecting the contents of each test booklet, answer document , and online test content.

16. Confidential integrity involvesno one viewing contents of test booklets, answer documents, or online test content before, during, or after a test administration. No unauthorized viewing, discussion or scoring is allowed.

17. Confidential integrity involves • no duplication of testing materials. • breaking the subject area seals during each session only as instructed. • administering tests exactly as instructed in the manual.

18. Confidential integrity involves • not revealing or answering any questions relating to content at any time • not reviewing student responses, changing responses, or instructing a student to do so.

19. Caution • Read test instructions verbatim. Do not elaborate, rephrase, make additions or deletions to student instructions unless instructed to in the manual. Any deviation is considered a test irregularity.

20. The test administrator is not allowed to • Translate test questions/prompts* • Rephrase or add information* • Discuss test questions with anyone before, during or after the test • *unless student has this type of approved accommodation

21. All staff members are directly responsible for immediately reporting to the campus test coordinator any violation of test security or confidential integrity that they participate in or witness.

22. Each test administrator must complete a security oath before handling secure test materials or administering any online assessment.

23. Preparing for Test Administration

24. Read the test administrator manual thoroughly. Ask your campus test administrators if they have any questions.

25. Verify testing requirements for students receiving special education services • If you think the student is taking the wrong test, should not be using an accommodation, or should be using an accommodation that they are not given on test day, inform Sp. Ed. 504 and or LPAC.

26. Any questions should be directed to the campus test coordinator and then to the district testing coordinator.

27. Ensure each student receives the correct test booklet and answer document • Ensure all Test Administrators are actively monitoring at all times • Ensure all testing personnel understand that they may NOT: • provide assistance • view the tests without authorization • discuss confidential student information • check for strategies During Test Administration

28. Ensure that the 4-hour time limit is adhered to • Students must have their responses transferred to their answer documents before the end of the 4 hours • Students must be aware of the time they have left to test • Indicate either verbally or in writing (on the board) every hour, then every 15 minutes during the last hour. Give a 5 minute warning before the time has ended. • Remind students frequently to transfer their responses onto their answer documents • 4-hour time period starts after the test administrator finishes reading the directions • Start and stop times must be recorded on seating charts During Test Administration

29. Breaks that are included in the 4-hour time limit (do not stop the clock) • Water breaks, bathroom breaks, snack breaks, and short physical or mental breaks • Breaks that are not included in the 4-hour time limit (stop the clock) • Supervised lunches, emergency situations that significantly interrupt testing, consolidation and movement of students to another testing area, medical breaks to the nurse During Test Administration

30. If a student has an alternate start/stop time than the rest of the testing room, this must be documented on the seating chart The student must be kept aware of their individual time left to test each time you announce it the rest of the room The 4-hour time limit does not apply to TAKS or TELPAS administrations During Test Administration

31. No unauthorized viewing No scoring of student responses No discussion of confidential student information No erasing stray marks or darkening response ovals Account for all test materials After Test Administration

32. Testing Irregularities 3-5 p.20 6-8 p. 20 EOC p. 19

33. Directly or indirectly assisting students with responses to test questions • Tampering with student responses • Viewing secure test content before, during, or after an administration • Discussing secure test content, student responses, or student performance • Scoring student tests, either formally or informally • Duplicating, recording, or capturing electronically secure test content without permission from TEA Serious irregularities

34. Eligility Error IEP Implementation Issue Improper Accounting for Secure Materials Monitoring Error Other Procedural Errors Procedural irregularities

35. All suspected incidences of testing irregularities should be reported immediately to the Campus Testing Coordinator, who will submit reports to the District Testing Coordinator. Submission of Information

36. If a district determines that a student has been involved in an attempt to cheat on a state assessment, the district is required to invalidate the student’s test. Additional disciplinary action may be taken at the local level in accordance with district policy. Any locally determined disciplinary actions stemming from the cheating must be submitted to TEA. Submission of a separate online incident report form will be necessary ONLY if the district determines that adult testing personnel contributed to, caused, or did not detect the cheating due to inadequate monitoring. Student cheating

37. Preparing Test Materials for Distribution

38. Dictionaries must be available to all students taking • STAAR/STAAR-M reading at grades 6-8 • STAAR/STAAR-M writing at grade 7 • STAAR/STAAR-M English I, II, or III • Dictionaries may be an allowable accommodation for • Grades 3-5 students • Students with special needs • ELL students Dictionary policy

39. Graphing calculators must be available to all students taking • Algebra I, Geometry, or Algebra II • Graphing or scientific calculators must be available to all students taking • Chemistry and physics • A calculator must be available for every five students taking • Biology • Calculators may be provided as an approved accommodation for grades 3-8 students Calculator policy

40. Test booklets and answer documents must be checked “out” from and “in” to the campus coordinator each day.

41. Conducting the Test Administration

42. Preparing the Testing Room Environment

43. The room should be • quiet • well-lighted • well-ventilated • comfortable

44. The room should • have all bulletin boards and instructional aids covered or removed • have “TESTING--DO NOT DISTURB” sign posted • have a trained test administrator present at all times • have enough space for each student to work

45. There must be at least one test administrator for every 30 students to be tested.

46. Caution Be careful to administer the correct subject area test on the assigned day.

47. To Do or Not to Do

48. Do… • Allow students to make notes or work problems in their test booklet .

49. Do… • Make sure students are staying on task. • Remind students to record their responses on their answer documents.

50. Do not… • Allow students to work on a test section that has not yet been administered. • Allow students to return to a test section attempted on a previous day