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“Utilizing Microsoft Lync to Deliver Extension Programs” By: Jason Phillips

“Utilizing Microsoft Lync to Deliver Extension Programs” By: Jason Phillips. Why Use It? . Convenient for presenters and participants Presentations can be viewed from multiple locations Interactive User friendly Less hesitancy to ask a question New Extension users

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“Utilizing Microsoft Lync to Deliver Extension Programs” By: Jason Phillips

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  1. “Utilizing Microsoft Lync to Deliver Extension Programs”By: Jason Phillips

  2. Why Use It? • Convenient for presenters and participants • Presentations can be viewed from multiple locations • Interactive • User friendly • Less hesitancy to ask a question • New Extension users • Quick means for information dispersal (2007 spring freeze)

  3. Delivery • Target Audience: Ag Agents and Advanced Grain Producers • Once per month (3rd or 4th Wednesday @ 8:30 am CST) • April – October • Each session was limited to 1 hour • 15 minutes on scheduled topic, 15 minutes on “hot topic” & 30 minutes for Q & A • Timely topics pertaining to grain production

  4. Schedule • April 17 -Dr. Chad Lee - Corn Planting Considerations & Wheat Update • May 15 – Dr. Chad Lee & Dr. Doug Johnson – Irrigation Systems & Insects Affecting Grain Crops • June 19 - Dr. Paul Vincelli - Fungicide Application on Corn • July 17 – Dr. Don Hershman - Soybean Diseases, SCN and Fungicides on Soybeans • August 21 - Dr. Jim Martin - Herbicide Resistant Weeds and Management Strategies • October 16 - Dr. Edwin Ritchey - Manure Application for Grains

  5. Agent & Producer Involvement • Ag Agents from about 20 counties typically participate • Producers can attend sessions at local Extension Offices • Several producers also watch through Lync Attendee from their home, office or shop computers

  6. Lync Attendee • Good instructional YouTube Video, “ Join A Meeting Using Lync Attendee or Lync Web App” • http://www.youtube.com/watch?v=ICwfUjQYa1M • All capabilities for participants except ability to present or create a Lync meeting • Quick and easy to download with few problems • Minimal memory usage

  7. Lync Scheduler • Agents wishing to initiate and organize Lync meetings can schedule meetings in couple of different ways • Microsoft Outlook calendar (requires Outlook Anywhere) • Helpful YouTube video: “How to Schedule a Typical Lync Meeting” http://www.youtube.com/watch?v=62uvzV3dcNM

  8. Lync Scheduler • You can also go to the following website: https://lyncintweb.uky.edu/Scheduler/ • Enter your exchange credentials • Select “Create New Meeting” • Enter subject, location, meeting message, meeting time and email recipients • If you want to send something to ANR listserv, simply type in email address: ces-anragents@lsv.uky.edu

  9. Creating Online Meeting

  10. Challenges • Getting producers comfortable with the technology • Internet infrastructure in various geographical regions • Scheduling times to download Lync Attendee and practicing after it is installed • Familiarizing specialists with the technology • Advertising the concept • Dates may fall on the first day dry enough to plant corn, beans, make herbicide apps, etc.

  11. Presentation Tips • Encourage presenters and participants to get on a few minutes before the meeting is scheduled to start • Stay on schedule • Use polling ability of Lync to do evaluations with online participants and hard copy evaluations for those attending in person • Practice with presenters prior to the meeting with all equipment hooked up • Allow plenty of time for questions

  12. Feedback On Evaluations • 100% of producers feel that Lync is an effective method of communication • Over 90% of respondents indicated that meeting on the Lync platform is as beneficial as traditional face-to-face meetings • Evaluations indicate that considerable knowledge about each topic has been gained as a result of this meeting series • Producers would like to learn more about the Microsoft Lync apps for iPhones and iPads • Presenters have reported improved knowledge of producer and county agent needs

  13. Questions???

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