1 / 30

Shadow-Start

Jorgensen Employee Development (J.E.D.) Training Program. Shadow-Start. Management & Supervisor Learning Series. Welcome. Sit anywhere you like Please make sure you sign the sign-in sheet Prepare yourself to learn. Shadow-Start Course. Rules for a successful learning session.

jaafar
Télécharger la présentation

Shadow-Start

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Jorgensen Employee Development (J.E.D.) Training Program Shadow-Start Management & Supervisor Learning Series

  2. Welcome • Sit anywhere you like • Please make sure you sign the sign-in sheet • Prepare yourself to learn Shadow-StartCourse

  3. Rules for a successful learning session • Please turn cell phones off. We will take a number of breaks and during that time you can check your email and phone messages. • I am simply the facilitator of this session. In order for this learning opportunity to be successful, we need everyone’s participation. • One voice… Whether it is mine or yours, in order to receive information, it is important that only one person speaks at a time. • Respect…You may not agree with another person’s opinion, but do not ridicule a fellow participant. Agree to disagree. • Have FUN! Shadow-StartCourse

  4. Objectives for today’s session • Learn about Shadow-Start purpose and goals • Define the Hiring Manager’s role in Shadow-Start • Discuss best practices to engage and welcome new employees • Receive a copy of the Shadow-Start Checklist • Be prepared to implement this process immediately! Shadow-StartCourse

  5. Jorgensen Employee Development (J.E.D.) Training Shadow-StartCourse

  6. J.E.D. Training Program Learning Series Leadership Management & Supervision Administrative Operations & Maintenance Employee Health & Safety (EH&S) Onboarding Learning at Jorgensen is an on-going commitment to your success. Shadow-StartCourse

  7. Shadow-Start Purpose & Goals • Purpose • Welcome the New Employee and provide informal introduction to Jorgensen • Goals • Develop a working relationship with the New Employee • Communicate our culture (PACT) and expectations • Make sure that both Hiring Manager and New Employee are comfortable and understand one another • Answer any questions New Employee may have • Make sure New Employee feels welcome at Jorgensen Shadow-StartCourse

  8. Shadow-Start and New Employee Orientation (N.E.O.) • Shadow-Start is designed to provide guidance and direction for the New Employee • N.E.O. will provide information on our company’s history, organization and key policies for all new employees • Shadow-Start and N.E.O. are the foundation for bringing in new members of our team and starting them on the path to success! • Shadow-Start is the first in the Management & Supervision Learning Series Shadow-StartCourse

  9. What is New Employee Orientation, or N.E.O.? • Phase I • N.E.O.-Express • New Employee Orientation • Exposes new employees to critical information • Ensures that mandatory paperwork is completed • Allows new employee to meet Hiring Manager, to initiate Shadow-Start, and to begin work with the proper safety and operational training • Phase II • N.E.O. • Conducted monthly – only for new employees that have started within the past month • Live, facilitated orientation course • Provides information in greater detail from experts in each topic Shadow-StartCourse

  10. Who Plays a Role In Shadow-Start? • Office Manager / Administrator • Project Manager • Hiring Manager Shadow-StartCourse

  11. Roles and Responsibilities Office Manager / Office Administrator • Coordinate the use of required office technology to complete N.E.O.-Express process • Coordinate with the Hiring Manager/PM for N.E.O.-Express and on-boarding requirements • Administer 1-hour NEO-Express Training (Self-Guided) and submit all required forms and documents Shadow-Start Course

  12. Roles and Responsibilities Project Manager • Schedule time to meet with new employee and discuss the project’s organization, goals, and expectations Shadow-StartCourse

  13. Roles and Responsibilities Hiring Manager • Meet with New Employee on first day • Coordinate with Office Manager or Administrator for N.E.O.-Express and HR paperwork • Complete checklist items for Shadow-Start Shadow-StartCourse

  14. Shadow-Start Steps Summarized • Step 1 – N.E.O. Express • Step 2 – HR Paperwork • Step 3 – Position Description (Focus Areas) and Career Ladder Review • Step 4– Issue PPE and Complete Safety Review • Step 5 -New Employee ShadowsHiring Manager (1 day minimum up to 1 week) • Step 6– Complete Checklist and submit to PM/RM • Step 7– Evaluation @ 90 Days Shadow-StartCourse

  15. Step 1 – N.E.O. Express • New employee reports to his/her Hiring Manager • Hiring Manager introduces the new employee to other supervisors, office personnel and PM/RM • New Employee conducts 1-hour self-paced N.E.O. Express(video) using training laptop Shadow-StartCourse

  16. Step 2 – New Employee HR Paperwork • Receive Employee Handbook • Complete and sign required RJA New Employee Paperwork (Human Resources) • Provide completed paperwork to Office Manager / Admin for submission to corporate and local filing Shadow-StartCourse

  17. Step 3 – Position Description and Career Ladder Review • Hiring Manager and new employee review the employee’s position description and career ladder • Reviews project goals & objectives, and management’s expectations of team members • Hiring Manager reviews P.A.C.T. Culture • Employee signs and receives a copy of the position description Shadow-StartCourse

  18. Step 3: Position Description and Career Ladder Review (Continued) The PACT is a Performance Driven Culture that each employee in the company has the responsibility to understand and embrace: • It is the foundation for the companies expectations • It is embedded into the character of everyone in the organization. Shadow-StartCourse

  19. Step 4 – Issue PPE and Complete Safety Review • Hiring Manager and Office Personnel Issue all required Personal Protective Equipment (P.P.E.) and order any necessary additional items (shirts, etc.) • Complete Equipment Issuance Forms • Hiring Manager and New Employee Review General Safety Information • Complete the New Employee Safety Form Shadow-StartCourse

  20. Step 4 – ContinuedLet’s Talk about Safety! • Hiring Manager reviews Safety material with a focus on project-specific safety concerns • Discuss use of PPE and issue all required equipment • Introduce the Green-Horn Program (180 Days) • Majority of safety incidents involve new employees! • Emphasize the importance of Safety in our business Shadow-StartCourse

  21. Step 5: New Employee ShadowsHiring Manager • New Employee Shadows Hiring Manager during their normal daily routine (1 day minimum; up to one week, based on position) • Hiring Manager takes New Employee to lunch paid for by Jorgensen to discuss personal interests, experience, family, goals etc. • The Hiring Manager should continue to discuss all items listed in the Shadow-Start Checklist with the new employee Shadow-StartCourse

  22. Step 6: Complete Checklist and Submit to PM • Hiring Manager should ensure that all Shadow-Start checklist items are completed • Submit the checklist to the PM/RM upon completion • Communicate reporting requirements for the next day Shadow-StartCourse

  23. Step 7: Evaluation @ 90 Days An important job of the Hiring Manager is to evaluate the employee… • Provide frank and candid feedback to aid the new employee in his/her work efforts • Communicate any goals or corrective action plans clearly • Seek input from others on employee’s performance Shadow-StartCourse

  24. What has worked for you? • How does the Hiring Manager promote bringing a new member to the team? • How can the Hiring Manager help the existing team to support the new employee? • What are some practices that promote lowering turnover? Shadow-StartCourse

  25. The Shadow-Start Checklist • Review Jorgensen company background and history • Review the project’s history • Introduce the new employee to the project’s supervisors • Introduce the employee to the Project Manager • PM should provide his/her perspective on the projects goals and expectations related to the crews and employees • Review PACT • Review expectations • Client’s expectations of Jorgensen • Project management’s expectations of the team or crew • Hiring Manager’s expectations of the new employee and his/her position description Shadow-StartCourse

  26. The Shadow-Start Checklist (continued) • Discuss Project Specific Safety and complete Safety Review Form (signed by New Employee) • Get-to-know lunch with the New Employee (discuss family, experience, interests, etc.) • Tour the project’s limits (roads, yard, shop, office etc.) Turn in completed checklist to the Project Manager for review Shadow-StartCourse

  27. Required Materials for Shadow-Start Shadow-Start requires the Hiring Manager to distribute a number of forms and other information: • HR Forms and Paperwork (includes media release form) • The Employee Handbook • Project Organization Structure Chart (Org. Chart) • Equipment and Materials “sign-for” sheet • Job Description Form • Safety Review Form • P.A.C.T Introduction handout • Hiring Manager Checklist Shadow-StartCourse

  28. Take Aways… 1. Biggest “Aha” moment? 2. One take away from this session? 3. Other comments? Shadow-StartCourse

  29. For Additional Information • Please visit the myRJA.com – Training Room for more information and a copy of this material or… • Contact your course facilitator and/or Regional Training Manager • Texas Regional Training Manager • Jack Johnston • Jack_Johnston@royjorgensen.com • 469-404-8824 Shadow-StartCourse

  30. Course Evaluation • Please take a minute to complete the course evaluation form and hand it in before you leave. • Thanks for your time! Shadow-StartCourse

More Related