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MCMLA Business Meeting

MCMLA Business Meeting. Approval of the 2014 Business Meeting Minutes. Other Business?. Annual Report to Membership Karen Wiederaenders MCMLA Executive Secretary. September 2014 – September 2015. Revenues. Checking $5,008.74 PayPal $12,311.07 Total $17,319.81. Payments came from:.

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MCMLA Business Meeting

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  1. MCMLA Business Meeting

  2. Approval of the 2014 Business Meeting Minutes

  3. Other Business?

  4. Annual Report toMembershipKaren WiederaendersMCMLA Executive Secretary September 2014 – September 2015

  5. Revenues • Checking $5,008.74 • PayPal $12,311.07 • Total $17,319.81

  6. Payments came from: • Memberships 1500.00 • Annual Meeting profit 1107 • Donations 1350 • Interest 76 • Meeting registrations 875

  7. Expenses • Checking 7660.25 • Paypal 1038.93

  8. What We Paid For • Paypal fees 338.94 • Camera 699.99 • Travel 3068.70 • Insurance 430.00 • Wild Apricot 1620.00 (2 year renewal) • Meeting Expenses 449.95 • Awards 763.69 • Everything else 1327.91

  9. Where are we now • Checking 63,230.26 • Paypal 12,645.35 • Total 75,857.61

  10. MCMLA Awards

  11. MCMLA CHAPTER – 2014-15 AHIP ACTIVITIES(Academy of Health Information Professionals) • 47 AHIP members in MCMLA (as of 9/15 MCMLA Membership list) • MCMLA AHIP First-Time Applicant Award, 2014 • Pamella Asquith (Dixie Regional Medical Center. St. George, Utah): funded at Member level ($195) • Katie Dayani (American Academy of Family Physicians. Leawood, Kansas). Funded at Provisional level ($120) • ShelieVacek (Univ. of South Dakota. Vermillion, South Dakota). Funded at Provisional Level ($120) • Award is funded (up to $1,000) for 2015. To date, no MCMLA members have applied for 2015 monies

  12. Honors & Awards • Bernice Hetzner Award – Academic Health Science • Barbara McDowell Award – Hospital Librarian • Outstanding Achievement Award

  13. MCMLA STARS • Kate Anderson • Jim Bothmer • Jeanne M. Burke • Jerry Carlson • Rebecca Carlson • Melissa De Santis • Lynne M. Fox • Tom Gensichen • Rebecca Graves • Claire Hamasu • Pat Hamilton • Mary Helms • Jackie Hittner • Margaret Hoogland • Holly Hubenschmidt • Barb Jones • Lenora Kinzie • Betsy Meuth • Cindy Perkins • Brenda Pfannenstiel • Darell Schmick • Jean P. Shipman • Lisa Traditi • Nancy Woelfl, PhD

  14. Do You Bleed Blue?

  15. Let’s Go Cardinals!

  16. It’s All About Us or Bringing It On Home MCMLA 2014-2015 Annual Report

  17. How many MCMLA members (all volunteers!!) does it take to do MCMLA business?

  18. Thank You for making our chapter the best!

  19. 2015 Annual Meeting • Registrations (as of September 25) • 10 groups with 195 estimated participants • 24 individuals • Thank you for attending! • Vendors • Tier 1: Wolters Kluwer • Tier 2: Elsevier, McGraw-Hill, Rittenhouse • Tier 3: CyberTools, Karger, Matthews Books • Thank you for your support!

  20. 2014-2015 MCMLA Priorities • Survey past MCMLA members • why are they no longer members This was accomplished and the results were published in the Summer 2014 MCMLA Express.

  21. 2014-2015 MCMLA Priorities • Survey MCMLA membership • why do you remain a member • why is the chapter relevant to you • obtain membership demographics

  22. 2014-2015 MCMLA Priorities • Survey MCMLA membership The survey instrument is under construction.

  23. 2014-2015 MCMLA Priorities • Review each MCMLA committee in regards to • committee relevance • total number of members serving on the committee • committee responsibilities

  24. 2014-2015 MCMLA Priorities • Review each MCMLA committee This was accomplished. The results: • Combined Governmental Relations and Library Advocacy Committees into the Advocacy Committee and established responsibilities for the Advocacy Committee (Total members went from 8 to 4)

  25. 2014-2015 MCMLA Priorities • Review each MCMLA committee • Reduced number of committee members for: • Education from 6 to 5 • Research from 8 to 5

  26. 2014-2015 MCMLA Priorities • Annual Meeting Task Force • Evaluate the effectiveness of the 2015 MCMLA meeting Created a survey to evaluate MCMLA2015 – please complete the survey when you receive it.

  27. 2014-2015 MCMLA Priorities • Annual Meeting Task Force • Explore how MCMLA could hold face to face annual meetings in the future • Explore feasibility of setting a meeting schedule with more joint meetings with other chapters • Explore feasibility of multi-chapter joint meetings every five to seven years

  28. 2014-2015 MCMLA Priorities • Review MCMLA meeting planner job description • Generate a list of MCMLA memberswho might be interested in being the meeting planner in the future The task force will continue to meet to work on the remaining five points.

  29. 2014-2015 MCMLA Priorities • Advocacy Project • Joint RML/MCMLA project • Collect information on hospital libraries’ importance to the business of hospitals There was an update on this project in July issue of Plains to Peaks

  30. 2014-2015 MCMLA Priorities • Archives Task Force • what items to keep • how to keep the items • where to keep the items

  31. 2014-2015 MCMLA Priorities • MCMLA has an archivist – Heidi Zuniga • MCMLA Archives will be kept in digital format only • MCMLA Archives will be moved from Tracey Hughes’ Google Drive and MCMLA website to the Colorado Digital Repository

  32. 2014-2015 MCMLA Priorities • The following items will be kept in the digital archives • Annual Meeting Material: minutes from annual business meeting; OnSite program; master schedule if no OnSite program; selected photos • Executive Committee Minutes • MCMLA Committee Minutes/Reports • Reports to MLA • Chapter Newsletters

  33. Motion 1 and 2 • MCMLA is a VOLUNTEER organization • MCMLA has NO paid staff or clerical support staff

  34. Motion 1 and 2 • There has been discussion regarding the motions that was held in conjunction with the formation of the Advocacy Committee

  35. Motion 1 • As a chapter we do not have a voice with accrediting bodies • MLA has had representation on national accrediting bodies • It is not guaranteed • Frustrating experience

  36. Motion 2 • MCMLA is supporting the RML research • The Kansas City librarians have presented a project regarding how doctors are obtaining research when their hospital library closes

  37. Motion 1 and 2 • Hospital librarians need to make themselves • known in their hospitals • indispensable in their hospitals

  38. Motion 1 and 2 • Reality Check: Many hospital librarians did everything right and they still lost their jobs or the library closed when they retired. Many times these decisions are not made at a local level.

  39. Accomplishments • MCMLA funds all in one place • AHIP First Time Award was given to 3 members. Money still available. • JoinMe access was purchased • Membership form for claiming emeritus status clarified • Election was held • 2 members attended the Chapter Roundtable Lunch with MCMLA support

  40. Accomplishments • Melissa DeSantis took over as Planning Committee co-chair for MCMLA2016 • MOU for MCMLA2016 signed • Poster presented at MLA2015 re: the virtual meeting • Survey re: CE offerings completed • Endowment fund work was completed; vote will be held to establish the fund

  41. Accomplishments • Bylaws work was completed; vote will be held to accept • Official letterhead created • New membership brochure and welcome letter for new members created • NLM RFI was completed on behalf of MCMLA membership • Several issues re: Wild Apricot were handled by Tracey Hughes

  42. Accomplishments • CE class was developed by the Education Committee for the virtual meeting • Letter was sent in support of the NNLM MCR 2016-2020 contract process • Poster advocating MCMLA at MLA2015 was displayed • Paper presentations and lightning talks were determined by the Research Committee the virtual meeting

  43. Accomplishments • Several changes to P&P Manual • Stated an executive committee quorum • Clarified emeritus dues • Clarified the travel policy • Increased award money to $350 starting in 2016 • Clarified how to handle student accounts inWild Apricot

  44. Accomplishments • Several changes to P&P Manual • Clarified procedures for obtaining free MLA and MCMLA membership for annual meeting drawing

  45. Committee Annual Reports • Information will be posted on the website next week

  46. Thank You!

  47. Proposed Bylaws Change • Earlier this year, the Executive Committee approved a change to combine the Government Relations and the Library Advocacy Standing Committees in to one committee called Advocacy. • Per MCMLA Bylaws, the Membership was notified 30 days ago of the following proposed change to the MCMLA Bylaws: • Amend Article IX. Section 3.  as follows: The standing committees are Advocacy, Bylaws, Education, Government Relations, Honors and Awards, Library Advocacy, Membership, Nominating, Publications, and Research.

  48. Proposed MCMLA Endowment Fund:What, Why, HowAd Hoc Endowment Task Force

  49. WHAT MCMLA Officers and the Ad Hoc Task Force RECOMMEND Creation of an MCMLA Endowment Fund

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