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International School of Florence Meet the Board November 15, 2012

International School of Florence Meet the Board November 15, 2012. Agenda. Board constellation 2012/2013  objectives      Strategic Plan – Why/When and How?    New campus – Where are we and what to expect ? Q&A            . Board Structure. Libby Cataldi - Gov. Committee & SPC Comm.

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International School of Florence Meet the Board November 15, 2012

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  1. International School of Florence Meet the Board November 15, 2012

  2. Agenda • Board constellation • 2012/2013  objectives      • Strategic Plan – Why/When and How?    • New campus – Where are we and what to expect ? • Q&A            

  3. Board Structure • Libby Cataldi - Gov. Committee & SPC Comm. • Marco di Lorenzo – Relocation Task Force & Mark. Comm. • Letizia Dorin - Gov . Comm Chair & Exec. Comm. Secretary • Giovanni Liberatore – Finance & Develop Treasurer & Exec. Comm. • Susanna Fantappiè - B & M Chair & Finance & Develop. Comm. • Buce Fernie - Marketing Comm. Co-Chair & Finance & Develop. Comm • Patrik Jonsson - Exec. Comm. Chair man Governance Comm. • Marco Uzielli – SPC Chair & Mark. Comm. • Alessandra Pavolini - Marketing Comm. Co. Chair • Douglas Platt – Relocation Task ForceChair & Finance (ex-officio) • Luca Righi - Exec. Comm. Vice Chair & Building Focus Task Force • Jacopo Fratini - Relocation Task Force • Ellyn Toscano – Academic Focus Task Force, Chair & Gov. Comm • Bill Thomson – B & M Comm. & Relocation Task Force • Massimo Messeri - Finance & Develop. Comm Non Voting: • Larry Hobdell - HoS • Debra Williams Gualandi - US Principal • Michael Colaianni - JS Principal • Marie Jose Manzini – Finance Comm. • John Pitonzo - US Faculty Rep. • John Male - JS Faculty Rep. • Patrisha Lauria - RecordingSecretary

  4. 2012-2013 Board priorities • Academic and extra academic curriculum • New location • Enhance/improve financialstructure • Fund raising • Endowment • JS enrollment • Further “professionalize” the board • Long range plan

  5. Introduction to the 2013-2016 ISF Strategic Plan Marco Uzielli ISF Board of Directors Chair, Strategic Planning Committee

  6. What is a Strategic Plan? Strategic Planning Committee Introduction to the 2013-2016 Strategic Plan A Strategic Plan can be broadly defined as a homogeneous, comprehensive and structured set of guiding principles and operational actions aimed at the ongoing future improvement of the performance and overall quality of a School, and at the optimal allocation of its physical and human assets and of their mutual interactions. • The production of a Strategic Plan is a synergic effort! • Main actors: • Strategic Planning Committee • School Staff and Faculty • Board of Directors • Students and families • Relevant external stakeholders (donors, local industries and corporations, alumni, etc.) • Objectives of the Strategic Planning Committee for 2012-2013 • Drafting of the ISF Strategic Plan for 2013-2016. • Creation and online publication of a web-based database for the communication of the Strategic Plan to the ISF Community, and for its efficient monitoring and modification by the SP team. 6

  7. Strategic Planning Committee Strategic Planning Committee Introduction to the 2013-2016 Strategic Plan • Composition: • Marco Uzielli (Board of Directors, Committee Chair) • Libby Cataldi (Board of Directors) • Larry Hobdell (ISF Head of School) • Debra Williams-Gualandi (ISF US Principal) • Michael Colaianni (ISF JS Principal) • Elena Rossi (ISF Business Office) • Main functions: • Sets the broad parameters for the Strategic Plan • Sets the planning framework, the beginning and ending dates of the process, and the planning methodology • Sets the criteria and methodology for the assessment and monitoring of the Strategic Plan • Identifies the state of the school and the key issues that the plan should address • Decides whether external expertise is required • Identifies the members of the school community who should serve on the strategic planning team • Coordinates the work of the strategic planning team • Informs school constituencies about the ongoing process and coordinates their involvement 7

  8. Board of Directors Strategic Planning Committee Introduction to the 2013-2016 Strategic Plan • Participates in workshops aimed at the definition and finalization of key priorities, school mission and school vision • Participates in the drafting and reviewing of implementing actions for some of the Strategic Areas • Through its Governance Committee, drafts the “governance” section of the Strategic Plan • In the monitoring phase, ensures that the plan is fresh – that it continues to meet the school’s needs through an ongoing environmental scanning process Faculty/Staff, Students & Families, Externalstakeholders • Take part in the Internal Assessment process • Participate in the drafting of implementing actions for some of the Strategic Areas 8

  9. Guiding principles and key factors for success Strategic Planning Committee Introduction to the 2013-2016 Strategic Plan • Meaningful involvement on the SP team of all relevant constituencies • Board of Directors • Staff & Faculty • Students & families • Relevant external stakeholders • Constant environmental scanning • Meaningful internal assessment • Structured, efficient implementation • Efficient monitoring • Effective synergy with external expertise wherever necessary “An effective strategic plan is dynamic, progressive and flexible: subject to course corrections during its implementation, while remaining consistent with the school’s mission and visions” (Forbes Group) 9

  10. ISF Strategic Plan 2013-2016: Operational flowchart Strategic Planning Committee Introduction to the 2013-2016 Strategic Plan OCT12 Definition of Strategic Areas Production of internalassessmentquestionnaires Formation of Strategic Task Groups (STGs) SPC NOV12 Monitoring & assessment ? SPC + staff Internalassessment SPC + Board DEC12 HoS + staff Discussion on internalassessment Identification of keygoals and priorities HoS + STGs ISF Community JAN13 Defintion / revision of schoolvisions and mission ? FEB13 Drafting of ImplementingActions MAR13 ? APR13 Revision of ImplementingActions MAY13 Drafting and publication of Strategic Plan JUN13 10

  11. Strategic Areas Strategic Planning Committee Introduction to the 2013-2016 Strategic Plan • Academic Program (ACP), with sub-areas (possibly subject to change): • Language B/EAL (EAL/Italian at the JS) • Social Sciences (History, Geography, Business Management & ITGS) • Library • IB/PYP • Language A/Language Arts • Arts (Performance and Visual) • Natural Sciences • Mathematics • Physical Education (including extracurricular activities for sports and ASIL league) • Community Service • Ethics and Internationalism • Health & Wellbeing (Physical Education and Science) • Learning Support • Technology (TCH) • Campus & facilities (CMP) • Finance (FNC) • Admissions & Enrollment (ADE) • Marketing, Development & Fundraising (MDF) • Governance (GVN) 11

  12. Visions and mission statement Strategic Planning Committee Introduction to the 2013-2016 Strategic Plan 12

  13. Strategic Task Groups (STGs) Strategic Planning Committee Introduction to the 2013-2016 Strategic Plan • The Strategic Planning Committeeformsone STG for each Strategic Area • STGs can include: • Staff & Faculty • Students • Parents • Board members • STGsdraft a set of implementingactions for each Strategic Area. The role of STGs is to draft Implementing Actions (IAs), which are consistent with the keypriorities and goals, the school’sMission and vision, for every Strategic Area (with the exception of GVN, which pertains to the Board solely) indicating: • description of activity • terminal/intermediate goals • Action Task Group structure and Coordinator • timing and schedule (start/end dates; notable intermediate timepoints) • human and material resources to be employed • source of financing/funding • costs (by year of implementation) • dependence from other IAs • success evaluation/assessment criteria • type, name and deadline for deliverables 13

  14. Communicating the Strategic Plan Strategic Planning Committee Introduction to the 2013-2016 Strategic Plan • Online database, connected to the ISF website SP Homepage ACP TCH CMP FNC ADE MDF GVN • CMP Main page • Description of Strategic Area • Vision for Strategic Area • List of ImplementingActions ……………………. IA CMP-01 IA CMP-02 IA CMP-N 14

  15. THANK YOU Strategic Planning Committee Vincent Van Gogh “Sower With SettingSun” (1888) Introduction to the 2013-2016 Strategic Plan 15

  16. School [Re]location Report Meet the Board – November 15, 2012

  17. To Move or Not? • The School [Re]location Task Force was formed in Spring 2011 to determine a new location for ISF. • Our assumption was that we have outgrown the current spaces. • We want to provide an ideal educational experience, our student body is robust, and we believe we have further potential to expand. • We would also prefer to have both Upper and Lower Schools in a Single Campus.

  18. Process • The members of the Task Force visited and evaluated approximately 40 sites throughout Florence. • Additional sites in outlying comuni were also identified: • Bagno a Ripoli • Scandicci • Fiesole • We evaluated these initial 40 sites using a series of criteria that included: • Cost of acquisition or rental • Cost of renovation • Suitability of spaces • Zoning • Political factors

  19. Board-Identified Priorities

  20. Where Are We Now? • We have identified several very interesting possibilities and eliminated others. • Most of them we won’t identify yet because the negotiations are sensitive and ongoing. • We are participating in a public process in Bagno a Ripoli with the stated intent of establishing a new school for ISF there. • Most of the interesting possibilities appear to be feasible only with a significant capital campaign. • We need to investigate the feasibility of this. • We have recently realized that our existing facilities may be more flexible than we thought. • Additional developable space at Villa Gattaia. • Possibility of moving some grades to Villa Tavernulle.

  21. Ongoing Process • Feasibility • We are determining the functional, political and economic feasibility of each site, including our present locations. • We are determining the feasibility of undertaking a capital campaign. • Decision-making • Depending on the outcome of the feasibility, we may wind up with a single outcome, or a “phased” decision.

  22. Timeframe • The process has taken longer than originally intended. • Our current intention is to decide within 2012. • If we decide to stay where we are, we would expect to do work beginning in the summer of 2013. • If we decide to move, the different solutions carry different move-in dates. • Building a new building is a much lengthier process than renovating an existing one. • We will keep the entire community informed and involvedvia the ISF website and newsletter. • Please refer any questions and comments to: dougplatt@aol.com

  23. Other • Q. & A

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