Social Inclusion by Proactive Design InclusiveByDesign

1. Social Inclusion by Proactive DesignInclusiveByDesign Kick-off meeting 12 February 2001Heraklion, Crete, Greece afternoon session

2. Meeting agenda (afternoon) 14:30 – 18:00 Afternoon session • Data collection approach of project phase 1 • Expected contributions of partners to the preliminary report • Dissemination policy • Management issues • Consolidation of meeting outcomes and agreement on next steps • Preliminary agenda for the 2nd project meeting Next steps

3. Data collection Data collection approach of the first project phase

4. Data collection Approach • Collecting, analysing and disseminating successful examples with a proven or expected positive impact on some of the indicators of social exclusion • Perspectives: • Product / service perspective (i.e., technologies and business processes) • Policy perspective (i.e., local / regional and national / European focus) • Areas of interest: • Employment • Vocational training • Education

5. Data collection Two-phase approach product / service perspective policy perspective Technology FORTH-ICS Business ITA Local/Regional CNR-IROE National / EU VFA month 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Survey Survey Survey Preliminary Report Case Studies Case Studies Final Synthesis and Evaluation Report

6. Data collection Sources for the sample (I) • Product / service perspective • IST projects (e.g., The School of Tomorrow) • European Agency for Development in Special Needs Education • High-tech enterprises with an open commitment to accessibility • Literature and web review • Conference participants with relevant focus • “Known” (to FORTH-ICS) candidates • Other

7. Data collection Sources for the sample (II) • Policy perspective • European employment strategy • Strategies for jobs in the information society • Structural funds (e.g., objectives of EQUAL) • Forthcoming initiatives on social protection • National initiatives to combat exclusion • Key players in the field of • employment (e.g., labour offices, huge employers) • vocational training (e.g., training centres, ministries) • education (e.g., distance education providers) • “Known” (to VFA and CNR-IROE) candidates • Others

8. Data collection Survey • questionnaires vs. interviews • sample size • length, language, level, scope • paper-based vs. web-based • timing • minimum feedback rate & reminders to increase feedback • synergies (e.g., combined questionnaires)

9. Data collection Data analysis • quantitative data • qualitative data • ranking (?) • selection process • documentation

10. Data collection Link between the outcomes If successful policy measures can be identified which facilitate inclusion / prevent exclusion of somesocietal groups, it is likely that – if these policy measures are modified towards the use of universally accessible IST-based technologies – they would unfold an even more powerful inclusion potential towards all citizens.

11. Data collection Dissemination Dissemination

12. Data collection Dissemination Dissemination • Project web site (February 2001) • Preliminary report on trends and practices (due August 2001) • Final project report (due May 2002) • Other potential dissemination channels: • Conferences • Discussion groups • Supporting organisations

13. Data collection Dissemination Web site • Address: http:// ibd.ics.forth.gr (?) • Fulfils accessibility criteria (W3C-WAI) • Contents • Project description • Participants • Timetable (?) • Results • Participants-only area (?)

14. Data collection Dissemination Preliminary report Key elements: • Introduction • Explanation of project approach • (Preliminary) results of the broad surveys • Synthesis • Preliminary conclusions

15. Data collection Dissemination Final report Key elements: • Introduction • Summary of the outcomes of the preliminary report • Explanation of the case-study approach • Case study outcomes • Synthesis and policy recommendations • Evaluation report

16. Data collection Dissemination Supporting organisations How to involve the supporting organisations? • Institute of training and development "DIMITRA" (Greece) • Association of the sheltered workshops for people with disabilities in the federal state of Rhineland-Palatinate (Germany) • University of Crete (Greece) • European Agency for Development in Special Needs Education (Europe) • Europliroforissi - Vocational Training Centre (Greece) • Publishers Association of Regional Hellenic Daily Press (Greece) • National Institute of Labour (Greece) • Trade Union, Department of Heraklion / Crete (Greece) • Non Profit Association of Parents Guardians & Friends of Persons with Special Needs (Greece) • Federal State’s Ministry of Labour, Social Affairs and Health - Rhineland-Palatinate (Germany)

17. Dissemination Management Management issues

18. Dissemination Management Financial statements • Two cost statements to be submitted (August 2001 and May 2002) • Statements are audited before submission • Commission grant is a maximum • If the consortium spends less than the maximum amount, the Commission’s and the participants’ contributions will be decreased proportionally

19. Dissemination Management Daily subsistence costs • Specific rates for each country (e.g., Greece 113,19 €/day, Germany 127,10 € /day, Italy 129,82 € /day) • Minimum of 12 hours: 100% • 6 to 12 hours: 50 % • less than 6 hours plus meal: 25 % • less than 6 hours w/o meal: 0 %

20. Dissemination Management Travel expenses • Limitations • Most direct and economic route • Train journeys: first class • Air travel: special fares (Apex type; “full fare economy” only on a case-by-case basis with proper supporting evidence) • Air travel: only for distances above 400 km • Car journeys: equivalent of corresponding first-class train ticket

21. Dissemination Management Payments Payment in 3 installments • Advance payment (30%) • approx. February 2001 • Interim payment (40 %) • interim report + interim financial statement • approx. August 2001 (+ max. 60 days) • on written request • Final payment (covering the balance due, i.e. max 30 %) • final report + final cost statement • approx. May 2002 (+ max. 60 days) • on written request

22. Dissemination Management Modifications of budget • Up to 10% increase / decrease in travel and staff budget possible • Sub-contracting budget is a maximum • Contingency reserve 5 % maximum • Overheads 7 % maximum • “In no case will budget modifications lead to any increase in the Commission’s maximum grant amount” (Article 8, Section 3)

23. Dissemination Management Communication means

24. Dissemination Management Project meetings

25. Next steps Next steps

26. Next steps Timetable