Human Resource Management

1. Human Resource Management

2. Employee’s Life Cycle

3. Monthly Processing Issuing offer letter or/and appointment letter Confirmation letter and tracking for the same New Joiner salary calculation/structure Creation employee’s Master data Salary revision Attendance calculation (LWP) Yearly and monthly cost to the company (CTC) structuring according to company’s policies considering minimum wages Variable pay calculation Monthly adjustments i.e. advances, reimbursement, deductions, stop pay etc Loan payment tracking i.e. monthly equated monthly instalment (EMI), monthly perquisite on concessional loan Maintain leave records as per companies’ policies Maintaining employees master data like permanent account number (PAN), provident fund (PF) No., employee state insurance contribution (ESIC) No., Addresses, Date of Birth, Date of Joining, Date of Relieving, progression, family details etc Perquisite calculation on various facilities i.e. Car, Meal, concessional loan, Housing Facility etc Calculation Income Tax, professional tax (PT), provident fund (PF), employee state insurance contribution (ESIC), Labour Welfare Fund (LWF) etc Scrutiny of investment declaration proof as per Income Tax Provisions Resolve employees payroll related queries Employees Assets Tracking Full and Final Settlements, reliving letter, experience letter Statutory Compliances MIS and Reporting Monthly Employee-wise Provident Fund Reports Monthly Employee-wise ESIC Report, Monthly Employee-wise (state-wise) Profession Tax Reports Monthly Employee-wise (state-wise) Labour Welfare Fund Reports Monthly TDS payment Reports and Challans Quarterly TDS Returns (Electronic TDS - Form24Q), yearly TDS returns (Form 24) Form 16, yearly salary certificate and form 12BA for yearly perquisite certificate. Monthly Salary Register Bank Transfer/payment file Accounting Journal Voucher Monthly Salary Slip Variances Reports – head count & payroll amount Form -16 (yearly) Tax Calculator Any other value added reports required by clients

5. Employee Self Service Internal HR Portal HOD Portal Dash Board for quick reminder View facility of master data View facility of daily attendance Attendance regularisation View facility of salary slip Investment declaration with proof upload Income tax calculator Facility to apply leave Facility to check leave status Facility to claim reimbursement Facility of Appraisal system Facility of Exit interview Dash Board for quick reminder View facilities of all master data View facilities of all employees attendance Facility to mark attendance Employees password reset Approving facilities for Leave and CTC related reimbursement Facilities to resolve employees payroll related queries Facilities to configure Shift Attendance regularisation Dash Board for quick reminder View facilities of all master data View facilities of all employees attendance Facilities to approve leaves Facilities to approve CTC related reimbursement Any additional field as per client requirement

6. Process • High level of controls customized in Process Software • Three level of process accuracy check/controls • Access Control • No Pen Drive/CD/DVD access at entire process floor • Limited internet access with monitoring to visited site • Data Access • No Pen Drive/CD/DVD access at entire process floor

7. Thank You