User Group Presentation – Release 2.14 April 23, 2007

1. User Group Presentation – Release 2.14April 23, 2007

2. Overview – Release 2.14 Highlights • GLOBAL CHANGES • NOTHING NEW • INBOX Tab – Task Filters • Updates have been made to ensure that users are getting email notifications. (Ticket 12889) • RFA Tab • New Choices for Type of RFA to accommodate the new BAA process (Ticket 12972) • Applications Report has been updated to handle BAA applications. The report is also updated dynamically when the application is associated with organization and authorized representatives in the database. (Ticket 13893) • APPLICATION Tab • Program Officer now has option to forward Award File to FALD for applications attached to a BAA RFA (Ticket 13049) • AWARD Tab • New Financial and Progress Report Sections on Grants File Header; new FFR functionality (Ticket 14374)

3. BAA Process for Federal Program Officers – UNSOLICITED Proposals Step 1 – Proposals coming via Grants.gov will be attached to the Competitive RFA for the Broad Agency Announcement published in the Federal Register: Opportunity Number NFA-NFA-2007-2000946, and will be routed to the inbox of the GMAC for the Line Office which owns the CFDA number in the proposal. (See BAA Policy Directive from AGO.) Hardcopy proposals will be sent directly to the GMAC rep for that CFDA number.

4. BAA Process for Federal Program Officers – UNSOLICITED Proposals cont. Step 2 • The GMAC representative will review the proposal and determine if it should be sent to a particular Program Office for funding. (The actual Minimum Requirements check can be done either by the GMAC representative or by the assigned FPO for the proposal.) Step 3 - Once a determination has been made regarding the Program Office to fund the proposal, that Program Office will create a RFA of type “Broad Agency Announcement”.

5. BAA Process for Federal Program Officers – UNSOLICITED Proposals cont.

6. BAA Process for Federal Program Officers – UNSOLICITED Proposals cont. Step 4 • Once the new RFA has been created, the GMAC representative will submit a Help Desk request to move the application from the Competitive BAA RFA to the newly created RFA. From that point the process follows the same workflow as the former “Non-Competitive” processing up to the “Certify/Revise Award File” task on the PO Checklist. NOTE:The new RFA will not be posted on Grants.gov but the task still needs to go to Steve Drescher in order to complete the workflow on the RFA. A note should be placed in the workflow comments to let Steve know that it does not need to be posted at Grants.gov. FPOs should not act on the “Notify Recipients” task. To prevent an accidental notification, the Recipient Contact should not be entered on the RFA. • The Help Desk request to move a BAA application needs to include the following information: • Application ID or Grants.gov tracking number • Funding Opportunity Number of New RFA • Program Office on New RFA • Name of New Federal Program Officer who will be handling the application

7. BAA Process for Federal Program Officers – EXPECTED Proposals Step 1 • The Program Office will create an RFA with type “Broad Agency Announcement.” This RFA will be posted on the “Apply” section of Grants.gov in order for applicants to submit their proposals directly to the Program Office. (This saves the GMAC representative from having to put in a Help Desk ticket to move the application.) Step 2 • The RFA Creator should use the Notify Recipients task to provide instructions to the recipient for submitting their proposal via Grants.gov.

8. Processing a BAA Proposal – Solicited or Expected • As with any application processing, the Award Number must be entered during the “Conduct Negotiations” task as well as the Org Lookup and Authorized Representative Lookup. • There are no changes to the NEPA and Procurement Request tasks. • The PO Checklist should be completed as usual, except…

9. PO Checklist for BAA Application Basis of Selection on a BAA Application is “Competitive”

10. PO Checklist/Award File – New BAA Workflow • New Option: Forward to FALD • Attach Selection Package to Award File, mark “Internal Use Only” • Forward to FALD and wait for response before sending to Grants Specialist

11. PPR and FFR Updates • New Grants File Screen • The Financial Report section includes the following report types: • SF-269 • SF-272 • SF-272A • SF-270 (Request for Advance or Reimbursement) • New Search Reports Screen

12. New Grants File Screen –Grants File Header New Financial Reports Information in the “Grant Information” box

13. New Grants File Screen –Sub Sections

14. SF-269 Launch Page

15. SF-269 Top of Screen

16. SF-269 Bottom of Screen

17. SF-272 Launch Page

18. SF-272 Details – Top of Screen

19. SF-272 Details – Bottom of Screen

20. Multiple Award SF-272A Launch Page

21. Multiple Award SF-272 Details

22. Multiple Award SF-272 Details – cont.

23. New Search Reports Screen

24. New Search Report Results – Added Recipient Name

25. Next Release… Report Reminder Notifications

26. Additional Resources • GrantsOnline.QandA@noaa.gov • GrantsOnline.HelpDesk@noaa.gov • (301) 444-2112 • (877) 662-2478 (1-877-NOAAGRT) • Grants Online PMO Website at www.ofa.noaa.gov/~grantsonlineto Access: • Grants Online Training/Support Resources • Frequently Asked Questions • What’s New page