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CCS Cataloger’s Workshop for September 7, 2005

CCS Cataloger’s Workshop for September 7, 2005 . Authority work with the Java Client CCS Authorities and the Weekly Report Hints & tricks on reading and selecting the correct record. Authority Control in the Work Flows Java client.

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CCS Cataloger’s Workshop for September 7, 2005

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  1. CCS Cataloger’s Workshop for September 7, 2005 Authority work with the Java Client CCS Authorities and the Weekly Report Hints & tricks on reading and selecting the correct record

  2. Authority Control in the Work Flows Java client • For those familiar with Authority control using the C Client – its very similar • New properties to watch out for • New wizards to be familiar with • Slightly new terminology

  3. New Look of the wizards • Authority wizards have changed slightly • Here’s the display authority wizards • Here’s the validate headings helper

  4. New properties to watch out for:(use the Supervisor log-in to change or view these properties)

  5. Configure… • Do not uncheck the Skip unauthorized headings helper or you might get stuck

  6. Authorized or a Reference? • An authorized heading or two • A reference

  7. Terminology when validating a heading • Next – Validates the heading, and then advances to the next heading. • Browse – Returns you to the Browse Authority hit list. • Get From List – Retrieves the currently selected authority heading from the Browse hit list. • Skip – Skips the authorized heading displayed without making changes or validating the change • Skip Rest – Skips the remaining headings

  8. CCS Authorities: • Remember that our SIRSI system is set at the highest level of authority control – meaning that validating headings is very picky with capitalizations, spacing, and etc. • PLEASE REMEMBER TO VALIDATE HEADINGS and to ENTER COMPLETE HEADINGS WHENEVER POSSIBLE

  9. But why is it so important?Because without authority control, our database could end up like this • > Nixon, Richard, 1913- • > Nixon, Richard. • > Nixon, Richard M., 1913-1994. • > Nixon, Richard M., 1913-1994, Presidents United States. • > Nixon, Richard M., 1913- • > Nixon, Richard M., 1913-1994, United States President. • > Nixon, Richard M. • > Nixon, Richard M. (Milhous), 1913- • > Nixon, Richard M., President of U.S. • > Nixon, Richard M. (Richard Milhaus), 1913- • > Nixon, Richard M. (Richard Milhous), 1913-1995 Oratory. • > Nixon, Richard M. (Richard Milhous), 1913- Inauguration. • > Nixon, Richard M. (Richard Millhous), 1913- • > Nixon, Richard Milhous, 1913- • > Nixon, Richard Milhous. • > Nixon, Richard Milhous, Pres. U.S., 1913-1994. • > Nixon, Richard Milhous, Pres. U. S., 1913- • > Nixon, Richard Milhous, President United States, 1913- . • > Nixon, Richard Milhous United States President 1913-1994. • > Nixon, Richard (Richard Milhous), 1913-

  10. Authority control- • Helps to standardize headings, so that there’s only one form of a name is used for a particular heading – in our case its: Nixon, Richard M. (Richard Milhous),1913- • Also determines other access points (or references) that will point the user to the correct heading or area of the database • This ensures easier access to materials, which in turn makes happier users

  11. Ways to insure good authority control: • Do validate those headings and export any needed authority records from OCLC • The CCS Authorities Librarian will assist by adding new or updated authority records; by adding needed authority records; and by doing database maintenance whenever it is needed

  12. One of the ways, the CCS Authorities Librarian uses is the Weekly Report • Runs every Monday morning • Picks up unauthorized headings of newly added or updated records from the previous week • We go over the report and selectively choose 100’s to work on, and all the 110’s, 440’s, and subjects also

  13. The WEEKLY REPORT 100’s and 110’s: • 1 100: 10 : |aWheeler, Candace Thurber,|d1827-|?UNAUTHORIZED • 5 100: 10 : |aWickwire, Franklin B.|?UNAUTHORIZED • 6 100: 10 : |aWingerson, Lois.|?UNAUTHORIZED • 1 100: 10 : |aYoung, Frank Rudolph.|?UNAUTHORIZED • 2 100: 20 : |aLe Corbeiller, Clare.|?UNAUTHORIZED • 1 110: : |aHope 7 (Musical group)|?UNAUTHORIZED • 4 110: 1 : |aBackyardigans|?UNAUTHORIZED • 2 110: 1 : |aDavid, Erica.|?UNAUTHORIZED

  14. The Weekly Report 440’s: • 2 440: 0 : |aDelmar Learning's blueprint reading series|?UNAUTHORIZED • 1 440: 0 : |aDeptford trilogy ;|v1, 2 and 3|?UNAUTHORIZED • 3 440: 0 : |aDigital photography series|?UNAUTHORIZED • 3 440: 0 : |aDive ;|v2|?UNAUTHORIZED • 1 440: 0 : |aDocumentos ilustrados|?UNAUTHORIZED • 11 440: 0 : |aDragon Slayers' Academy ;|v2|?UNAUTHORIZED • 19 440: 0 : |aDragon Slayers' Academy ;|v3|?UNAUTHORIZED

  15. More 440’s from the Weekly Report: • 1 440: 4 : |aRock House method|?UNAUTHORIZED • 6 440: 4 : |aThe Abbott & Costello collection|?UNAUTHORIZED • 5 440: 4 : |aThe Chronicles of Narnia|?UNAUTHORIZED • 1 440: 4 : |aThe Irish-Americans|?UNAUTHORIZED 11 440: 4 : |aThe fall revolution|?UNAUTHORIZED

  16. 650’s from the Weekly Report • 6 650: 0 : |aSSAT (Educational test)|vStudy guides|?UNAUTHORIZED • 18 650: 0 : |aSamson, Albert (Fictitious character)|xFiction.|?UNAUTHORIZED • 1 650: 0 : |aSavitch, Dillon (Fictitious character)|vFiction.|?UNAUTHORIZED • 1 650: 0 : |aScholastic Aptitude Test.|?UNAUTHORIZED • 1 650: 0 : |aScholastic Aptitude Test|?UNAUTHORIZED • 3 650: 0 : |aScholastic Aptitude Test|vStudy guides.|?UNAUTHORIZED • 3 650: 0 : |aScholastic Aptitude Test|xStudy guides.|?UNAUTHORIZED

  17. You need authority records to ensure good authority control-- • Let’s look on OCLC, at about 15 sample authority records • We’ll see all the different types • Things to look for and also how to decipher some authority record lingo and shorthand

  18. Differentiated name heading:

  19. How to decipher the 670 field (1):

  20. How to decipher the 670 field (2):

  21. How to decipher the 670 field (3):

  22. An undifferentiated type:

  23. Cannot identify with:

  24. Do not confuse with type:

  25. Basic corporate heading:

  26. Earlier & later see-also corporate references:

  27. Conference heading (or an annually scheduled event):

  28. Uniform title (but not a series):

  29. Author/title type of series (or the dreaded 490 1/800 combo):

  30. Numbered series:

  31. Unnumbered series:

  32. Series-like phrase – use a quoted note instead:

  33. Topical subject heading:

  34. Another topical subject heading, but with a bit of musical accompaniment:

  35. Do not use as a subject heading, but use as a subdivision instead

  36. Geographical heading:

  37. Another geographical heading (city neighborhoods, parks, etc. belong here):

  38. AC Children’s heading:

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