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Graduate School PeopleSoft Admissions Implementation

Graduate School PeopleSoft Admissions Implementation. Open House Thursday, July 16, 2009. Implementation Team. Consultant & Technical Specialist Tina Travis Mark Taylor Emory PeopleSoft Team Kurt Haas Beth Broyles Jesse Foley Graduate School Team Tammy Coleman Renee Webb

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Graduate School PeopleSoft Admissions Implementation

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  1. Graduate School PeopleSoft Admissions Implementation Open House Thursday, July 16, 2009

  2. Implementation Team • Consultant & Technical Specialist • Tina Travis • Mark Taylor • Emory PeopleSoft Team • Kurt Haas • Beth Broyles • Jesse Foley • Graduate School Team • Tammy Coleman • Renee Webb • Kharen Fulton & Rosemary Hynes • YOU

  3. Review of GS Business Processes • Goals • Streamline • Eliminate Redundancy • Provide Support to Programs

  4. GS Office Focus Pyramid 3800 Applicants 600 Admits 300 New Students

  5. GS Office Focus Pyramid

  6. GS Business Process Review: Changes • All credentials, including transcripts, will go to programs • Admissions decisions will be entered by program staff • Email notification to applicant goes overnight • Hard copy letter generated in GS office, mailed the next business day • Special Fellowships • Programs will record nominations in PS • GS will record Woodruff, Diversity and A&S awards in PS • GS will send letters to awardees

  7. GS Business Process Review: Changes • Admit decisions recorded in PS by program • DEIN will signal GS to post FA and send welcome communication • Program deliver application, transcripts, letters of recommendation to GS • GS will “audit” and create student file for Records • Other codes will signal other actions

  8. GS Business Process Review: Summary • Programs will have what they need sooner • GS will no longer create folders for 3800 apps • GS will no longer post FA for 600 admits • GS will no longer produce and file 1000s of copies of GAF, award letters • GS staff will be available to assist programs with special cases & exceptions (GRE verification, for example) • Official notifications will go to applicants faster and programs and GS will be able to track communications electronically

  9. Specs aka “Behind the scenes” • GS has benefited from lessons learned in other Emory implementations • Whole team reviews options • Tammy and Renee write specs • Kurt and Tina review • Mark translates specs into code • Whole team reviews, tweaks

  10. Dean’s Weekly Report

  11. Dean’s Weekly Report, p. 2

  12. Weekly Status Report

  13. Decision Summary Report (a work in progress)

  14. Decision Summary Report (a work in progress)Page 2

  15. Decision Summary Report (a work in progress)page 3

  16. Testing • Multi-stage √ Specs √ Code √ Team tests √ GS staff test Coming soon…Program staff test

  17. Training Sessions • PS Basics • 3 C’s • How to Manage Prospects • How to Manage Applications • How to Run Queries & Reports

  18. Questions • Rosemary Hynes • rosemary.hynes@emory.edu • Kharen Fulton • kharen.fulton@emory.edu

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