School District of Osceola County Facilities, Planning, Maintenance & Construction

School District of Osceola CountyFacilities, Planning, Maintenance & Construction Monthly Update January 2009

Report Contents • Planning Services Division Update • Concurrency • Permitting Services Division Update • Activity Report – Permits, Inspections, C.O.’s • Administrative Issues (No Updates this Period) • Design and Construction Services Division Update • Goals • Capital Outlay Planned Projects Update • New Schools in Development Update • Major Projects Highlight Reports • Request for Services (RFQ/RFP/Bid update) • Tax Savings Summary – New Schools • Working Issues • Maintenance • General Update (No Updates this Period)

Planning Concurrency The Planning Services staff is working diligently to develop the Concurrency Management System. Capacity Tracking is being implemented along with GIS tracking of all residential development. Staff is working with the County and the Cities to facilitate the implementation of school concurrency. The concurrency process has been charted in coordination with the local governments. The Public Schools Facilities Element will be submitted to DCA by all local governments. When the ILA is found in compliance by DCA, school concurrency will take effect when this is accomplished. This is expected to be finalized in January. The Interlocal Agreement is currently being amended by the attorneys for all parties, and is expected to be found in compliance by the end of the year.

Permitting – Activity Report • November 11 – December 19, 2008 • YTD • Inspections Performed 110325 • Certificates of Occupancy 054 • Certificates of Completion 9 42 • Permits Issued 11 45

Design & ConstructionGoals • Completion/Start of all Capital Outlay Planned Projects within the fiscal year. • Completion/Start of 90% of ’08-’09 planned projects by June 2009. 2. Design and start construction of Major Construction Projects • Start construction on Mill Creek ES Wing Addition, pending approvals and open August ‘09. • Start construction on Pleasant Hill ES Wing Addition, pending approvals and open August ‘09. • Open New Beginnings January ‘09. • Start construction on ES “N” in 2009, pending site acquisition and approvals, and open August ‘10. • Start Phase I Construction on OHS Comprehensive Renovation in ‘09. • Start Phase I Construction on SCHS Comprehensive Renovation in ‘09. 3. Implement Management Initiatives. • Publish a Process & Procedures Manual; 2nd draft copy for June ’09. • Development & implementation of “E-builder” project management software for integrated project administration and reporting for February ‘09.

Design & ConstructionCapital Outlay Program Status – ’08-’09 • 68% of the Planned Capital Projects have been “Completed” or “Started”. • This pace is an increase of 30% compared to the same time last year. The data provided reflects Capital Outlay amounts based on Board approved budgets for planned projects for renovation, remodeling, and other cyclical renewal projects only.

Design & ConstructionMajor Projects • Elementary School N- in Design Phase • Mill Creek Elementary Classroom Wing Addition – in Bidding Phase • Pleasant Hill Elementary Classroom Wing Addition- in Bidding Phase • Thacker Avenue Elementary Classroom Wing Addition- in CM Selection Phase • Poinciana High School Auditorium- Contract awarded. Construction Started 12/1/08 • Osceola High School Comprehensive Renovation- in Design Phase • St. Cloud High School Comprehensive Renovation- in Design Phase • Lakeview Elementary HVAC System Replacement- in Design Phase • Elementary School L- under construction • Elementary School M- under construction • Middle School CC- under construction • Osceola School for the Arts HVAC Replacement/Functional Remodeling- under construction • Mill Creek Elementary School HVAC System Replacement- Phase I construction complete

Design & ConstructionNew School Development Update • Elementary School “N” • Planning • Contracts for purchase and sale for two parcels have been approved. • 10/15/08 Due Diligence evaluations completed. • 04/09 Projected completion for County approvals of Comprehensive Development Plan and Plat. • Design & Construction (pending acquisition and jurisdictional approvals) • 10/21/08 Projected Architectural Contract Approval to Board. • 2/2/09 Projected for Construction Document completion. • 3/9/09 Projected for CM bidding • 5/19/09 Projected for GMP approval to the Board. • 6/1/09 Projected Construction Start. • 8/15/10 School available for Opening. • Comments: Reuse of the Osceola Plan elementary prototype in the Boggy Creek corridor.

Design & ConstructionProject Highlight – Elementary J

Design & ConstructionProject Highlight – Elementary School J

Design & ConstructionProject Highlight – Sports Authority Conversion 13

Design & ConstructionProject Highlight – Sports Authority

Design & ConstructionProject Highlight – Elementary L 20

Design & ConstructionProject Highlight – Elementary L

Design & ConstructionProject Highlight – Middle School CC 25

Design & ConstructionProject Highlight – Elementary School M 29

Design & Construction Request for Services • Solicitations under development – to Purchasing January 2009 • Osceola High Comprehensive Renovation- HVAC Test and Balance Services RFQ • Osceola High Comprehensive Renovation- Geotechnical Services RFQ • St. Cloud High Comprehensive Renovation- HVAC Test and Balance Services RFQ • St. Cloud High Comprehensive Renovation- Geotechnical Services RFQ • Elementary N- Construction Manager at Risk RFQ • Thacker Avenue Elementary Building Addition- HVAC Test and Balance Services RFQ • Thacker Avenue Elementary Building Addition- Geotechnical Services RFQ 2. Advertised Solicitations • None at this time. • Solicitations Under Review/Selection Process • Thacker Avenue Elementary Building Addition- Construction Manager at Risk RFQ

Design & ConstructionOwner Direct Purchase Program Tax Savings Summary – New Schools

Design & ConstructionWorking Issues – Information items to be presented and discussed with the Board. • OCSA Auditorium Roof – contractor default

Design & ConstructionWorking Issues – Information items to be presented and discussed with the Board. • OCSA Auditorium Roof – contractor default • Even though final decision/response from Contractor/Manufacturer indicates that complete replacement of deficient work will be completed at no cost to SDOC, Letter Agreement language is in contention between counsels to the District and the manufacturers. Interior renovation work has proceeded without the roof remediation work. Roof remedial work will not be complete at the time of completion of the renovation. Contractor is actively working as a part of the OCSA HVAC Replacement and Auditorium/Ballroom Renovation Project, in which the remedial roof work will be completed.

End of Presentation

School District of Osceola County Facilities, Planning, Maintenance & Construction