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Staying Afloat in a Sea of E-journals

Staying Afloat in a Sea of E-journals. An Automated Process for Cataloging Electronic Serials. David Banush Nathan Rupp Cornell University EndUser April 15, 2004. E-Journal Access at Cornell. Title-level access in catalog Detailed holdings Separate Web-based e-journal title list.

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Staying Afloat in a Sea of E-journals

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  1. Staying Afloat in a Sea of E-journals An Automated Process for Cataloging Electronic Serials David BanushNathan Rupp Cornell University EndUser April 15, 2004

  2. E-Journal Access at Cornell • Title-level access in catalog • Detailed holdings • Separate Web-based e-journal title list

  3. Treading Water, 2002 • E-journal growth • Mulvers • Separate records • Sleek records • E-journal title list

  4. Mulver record 245 $a Title 300 $a Physical description 5XX $a Notes (print and e-versions) 650 _0 $a Subject heading 856 40 $u link to JSTOR version of title 856 40 $u link to ProQuest version of title 856 40 $u link to Elsevier version of titlw

  5. Mulver (OPAC view (1))

  6. Mulver (OPAC view (2))

  7. Separate records • Record One: 245 $a Title 300 $a Description 5XX $a Notes 650 _0 $a Subject heading • Record Two: 245 $a Title $h [electronic resource]. 5XX $a Notes 650 _0 $a Subject heading 856 40 $u link to ProQuest version of title

  8. “Sleek” record

  9. Sleek record (OPAC view)

  10. How we got where we were • Evolving national practices • Ad hoc local strategies • Long-term consequences

  11. Maintenance Challenges • Numerous large aggregator collections • Many changes to aggregator content • Different approaches to cataloging e-journals • Fewer staff to maintain e-journals manually • No coherent strategy New approach needed…

  12. Goals of E-journal Task Force • Develop comprehensive strategy for dealing with e-journal maintenance • Balance rapid access with low costs • Repurpose metadata

  13. Identifying E-journals (1) Challenges identifying titles in Voyager • Changing e-journal coding practices • Use of different locations for e-holdings • Other errors/inconsistencies in practices

  14. Identifying E-journals (2) Challenges using MS Access • No single query could retrieve all titles • Lack of speed in searching database • No way to check accuracy of search results

  15. Identifying E-journals (3) Coding e-journals • 899 field • 948 field • Implementation

  16. 948 and 899

  17. Decisions…Decisions… • Mulvers? • Separate records? • Aggregator neutral approach? • Combination of those three

  18. Separate Records…Why? • Ease of use • Utilization of metadata provided by external vendors • Tracking different versions of a title supplied by different aggregators • Maintenance of an entire set of titles from a single aggregator • Cost and time savings • Compatibility with ENCompass

  19. Data Cleanup • Identification of mulvers • Tools used to identify records for cleanup • Kinds of mulvers • With external data • Without external data • Multi-mulvers • Manual vs. automated cleanup • Division of labor

  20. Harvest Interface

  21. VgerSelect

  22. Ongoing Maintenance • Automated maintenance • Within the e-journal maintenance stream • ProQuest • SerialsSolutions • Outside the e-journal maintenance stream • Manual maintenance • Excluded aggregators • Single titles • “Immediate” access • Considerations • Time lag between data update and loads • Passive/ad hoc maintenance

  23. Currently… • First data load • Subsequent data loads • Problems

  24. Benefits • Regular maintenance at minimal cost • Ability to change approaches/replace records en masse • Generation of e-journal information on demand • Aids collection development decisions • Populates e-journal list • Infrastructure can be applied elsewhere

  25. Limitations • Multiple records for e-journals/confusion for library users • Records lack subject headings and classification • Reliance on external providers for accurate data • E-journal title list • No left anchored search of database • Exact matches • Aesthetics

  26. E-Journal Title List

  27. Balance…or Brave New World? • Large number of aggregators • Changing workforce • Reduction in size • Shifting focus to digital library work • Different methods of access

  28. We haven’t drowned…Can we save others? • Appropriate for CUL, not necessarily for other libraries • Coding system can be extended to other electronic resources • Catalog as data repository • Use of external tools/services—vendor and home-grown

  29. Questions?

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