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School Census Autumn 2016 Application

Version 2.3. School Census Autumn 2016 Application. Jim Haywood (Product Manager). School Census Autumn 2016 Application. Content DfE 2016/17 Cycle Census Details Items collected for the first time Changes to items previously collected Item removed DfE Summary Report DfE Validation

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School Census Autumn 2016 Application

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  1. Version 2.3 School Census Autumn 2016 Application Jim Haywood (Product Manager)

  2. School Census Autumn 2016 Application Content DfE 2016/17 Cycle Census Details Items collected for the first time Changes to items previously collected Item removed DfE Summary Report DfE Validation Changes to Detail Reports

  3. DfE 2016/17 Cycle Content

  4. School Census Autumn 2016 Application DfE 2016/17 Cycle DfE 2017/18 Cycle Yellow text indicates a new version School Census Summer 2017 School Census Spring 2017 School Census Spring 2017 School Census Autumn 2016 School Census Autumn 2016 School Census Autumn 2016 School Census Autumn 2017 CBDS 2016/17 CBDS 2016/17 CBDS 2016/17 CBDS 2017/18 Summer Release 2016 Summer Release 2017 Spring Release 2017 Autumn Release 2016 Fileset 400 Fileset 500 Fileset 600 Fileset 700

  5. Census Details Content

  6. School Census Autumn 2016 Application • Census Details • Census Date • Effective date for snapshot data • Follows the normal rule of first Thursday in October for the Autumn Census Primary & Secondary School

  7. School Census Autumn 2016 Application • Census Details • Description • Used for internal identification only • The only editable field • Defaults to name of the Census Primary & Secondary School

  8. School Census Autumn 2016 Application • Census Details • Attendance from and to dates • One term previous • Notional DfE Summer Term • Easter Monday to last day of the Acad Year (inclusive) Primary & Secondary School

  9. School Census Autumn 2016 Application • Census Details • Exclusions from and to dates • Two terms previous • Notional DfE Spring Term • First day of Calendar Year to Easter Sunday (inclusive) Primary & Secondary School

  10. School Census Autumn 2016 Application • Census Details • FSM Eligibility from and to dates • Period between the School Censuses • Day after Summer Census Date (19 + 1 = 20) to Autumn Census Date (inclusive) Primary & Secondary School

  11. School Census Autumn 2016 Application • Census Details • Post-16 Learning Aims from and to dates • Period from the DfE notional first day of the previous Acad Year to Census Date (inclusive) • i.e. the previous Acad Year and the period of the current Acad Year up to Census Date Secondary School with 6th Form only

  12. Items collected for the first time Content

  13. School Census Autumn 2016 Application • Items collected for the first time • Focus | Student | Student Details | Ethnic/Cultural Panel • Pupil Country of Birth

  14. School Census Autumn 2016 Application • Pupil Country of Birth For this first collection and the following Spring collection, a pupil’s country of birth code does not need to be returned for leavers who left the school prior to the start of the 2016/17 academic year A code for “Not yet obtained” is available for pupil’s country of birth!

  15. School Census Autumn 2016 Application • Items collected for the first time • Focus | Student | Student Details | Ethnic/Cultural Panel • Pupil Country of Birth • Pupil Nationalities

  16. School Census Autumn 2016 Application • Pupil Nationality For this first collection and the following Spring collection, a pupil’s nationality code does not need to be returned for leavers who left the school prior to the start of the 2016/17 academic year A code for “Not yet obtained” is available for pupil’s nationality!

  17. School Census Autumn 2016 Application • Items collected for the first time • Focus | Student | Student Details | Ethnic/Cultural Panel • Pupil Country of Birth • Pupil Nationalities • Proficiency in English

  18. School Census Autumn 2016 Application • Proficiency in English • A proficiency in English code is required for all pupils where each of the following is true • On roll on Census Day • First language is neither “English” nor “Believed to be English • YTI is “Reception” or above

  19. School Census Autumn 2016 Application • Proficiency in English As there will have been very little time to assess proficiency, the DfE will accept the “Not yet assessed” code for the relevant pupils

  20. School Census Autumn 2016 Application • Focus | Student | Student Details | Ethnic/Cultural Panel

  21. School Census Autumn 2016 Application • Items collected for the first time • Focus | Student | Student Details | Ethnic/Cultural Panel • Pupil Nationalities • Pupil Country of Birth • Proficiency in English • Focus | Student | Student Details | Addresses Panel • Pupil UPRN (Unique Property Reference Number)

  22. School Census Autumn 2016 Application • Pupil UPRN Bulk address validation will revalidate to add UPRN. This will only work if you are pointing at a “source” that includes UPRN, e.g. the Capita SIMS address service

  23. School Census Autumn 2016 Application • Pupil UPRN The DfE state that for schools and / or systems not using AddressBase there will be no change and they will continue to use either BS7666 or …

  24. School Census Autumn 2016 Application • Pupil UPRN

  25. School Census Autumn 2016 Application • Items collected for the first time • Focus | Student | Student Details | Ethnic/Cultural Panel • Pupil Nationalities • Pupil Country of Birth • Proficiency in English • Focus | Student | Student Details | Addresses Panel • Pupil address UPRN (Unique Property Reference) • Tools | Academic Management | Course Manager | Maintain Course | Memberships Panel • Traineeships for post-16 learning aims

  26. School Census Autumn 2016 Application • Traineeship for Post 16 Learning Aims The indicator is required for each Post 16 Learning Aim for the new year (2016/17) to indicate if that Learning Aim is part of a traineeship It will not be collecting retrospectively for the previous year (2015/16) Very few traineeships are delivered via schools, as most are delivered by FE

  27. School Census Autumn 2016 Application • Traineeship for Post 16 Learning Aims

  28. Changes to items previously collected Content

  29. School Census Autumn 2016 Application • Changes to items previously collected • First Language • Now also collected for Nursery schools

  30. School Census Autumn 2016 Application • Focus | Student | Student Details | Ethnic/Cultural Panel

  31. School Census Autumn 2016 Application • Changes to items previously collected • First Language • Now also collected for Nursery schools • Year Actual • We refer to this as Year Taught In (YTI) • Now also includes E1 and E2

  32. School Census Autumn 2016 Application • Year Actual

  33. School Census Autumn 2016 Application • Year Actual

  34. School Census Autumn 2016 Application • Changes to items previously collected • First Language • Now also collected for Nursery schools • Year Actual • We refer to this as Year Taught In (YTI) • Now also includes E1 and E2 • Withdrawal Reason • Now collected for previous year as well as current year

  35. School Census Autumn 2016 Application • Withdrawal Reason

  36. School Census Autumn 2016 Application • Changes to items previously collected • First Language • Now also collected for Nursery schools • Year Actual • We refer to this as Year Taught In (YTI) • Now also includes E1 and E2 • Withdrawal Reason • Now also collected for previous year • Post Looked After Arrangements • Renamed from “Adopted from Care”

  37. School Census Autumn 2016 Application • Post Looked After Arrangements • The choices available have not changed: • N - Not declared • A - Ceased to be looked after through adoption • G - Ceased to be looked after through a special guardianship order (SGO) • R - Ceased to be looked after through a residence order (RO) • C - Ceased to be looked after through a child arrangement order (CAO)

  38. School Census Autumn 2016 Application • Post Looked After Arrangements

  39. School Census Autumn 2016 Application • Changes to items previously collected • Early Years Hours • Cohort now restricted by YTI as well as Age DfE Guidance As pupils aged 4 in Reception are funded as 1 full time equivalent regardless of their funded hours, there is no requirement to collect funded hours for this subset of pupils. Funded hours will only be required for all pupils aged 2, 3 and 4 in ‘nursery schools’ and for pupils aged 2, 3 and 4 in year group E1, E2, N1 and N2 and any pupils aged 3 and under in year group Reception; please note this subset of pupils attract a maximum free entitlement of 15 hours a week.

  40. School Census Autumn 2016 Application • Changes to items previously collected • Early Years Hours • Cohort now restricted by YTI as well as Age A few pupils taught in Reception might still be included, but only if they are younger than 4.

  41. School Census Autumn 2016 Application • Changes to items previously collected • Early Years Hours • Cohort now restricted by YTI as well as Age A few 4 year olds might still be included, but only if they are taught below Reception.

  42. School Census Autumn 2016 Application • Changes to items previously collected • Early Years Hours • Cohort now restricted by YTI as well as Age • QAN and Discount Code • Label changes

  43. School Census Autumn 2016 Application • QAN & Discount Code label changes ‘Qualification Accreditation Number’ (QAN) has been renamed as ‘Qualification Number’ (QN) ‘Discount Code’ has been renamed ‘Subject Classification Code’ SIMS applications will move across to the new names over a period of time - we do not consider the renaming a high priority

  44. Item removed Content

  45. School Census Autumn 2016 Application • Item removed • In Care for Exclusion • Removing In Care from inclusion for Exclusions means that In Care is now completely removed for School Census!

  46. School Census Autumn 2016 Application • In Care for Exclusion removed

  47. DfE Summary Report Content

  48. School Census Autumn 2016 Application • DfE Summary Report The DfE has not yet released the “final” version of its summary report file, so the screenshots provided for the summary report are based on the DfE BETA release

  49. School Census Autumn 2016 Application • DfE Summary Report Changes • Table 3 - New year groups E1 and E2 added

  50. School Census Autumn 2016 Application • DfE Summary Report Changes • Table 6 - Now for all school and data restriction removed

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