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Executive Summary

Executive Summary. Lodi Unified School District is experiencing a decline in new home building, enrollment growth and funding from the State/Federal governments In January the District was facing an $8.2 million reduction in its major unrestricted funding sources

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Executive Summary

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  1. Executive Summary • Lodi Unified School District is experiencing a decline in new home building, enrollment growth and funding from the State/Federal governments • In January the District was facing an $8.2 million reduction in its major unrestricted funding sources • Planning began to reduce the District’s budget • In May the Governor revised his plans for education which reduced the required cuts to an estimated $4.5 million for Lodi • Recommendations were developed and presented to the Board for comment • Based on Board comments adjustments have been made to the list of recommended reductions • With the recommended reductions the $269,845,419 $269,837,331 General Fund budget is now balanced and can be approved by the Board • All other funds are also balanced and are ready for approval • Staff is recommending approval of the 2008/09 Budget Plan for Lodi USD

  2. LODI UNIFIED SCHOOL DISTRICT Business Services 2008/08 Adopted Budget Presentation Board Meeting June 17, 2008 Prepared by: Mr. Len Casanega Mr. Douglas Barge Mrs. Carrie Hargis & Staff Y: Business Service/Budget/2008-09/Adopted/Meeting/B06-17-08/Adopted Budget B06-17-08

  3. Table of Contents SECTION DESCRIPTION PAGE # Executive Summary • Introduction • The Budget Process • Requests for Information • Modeling – Board Discussion • The 2008/09 Budget • State & County Reporting • Future Work • Recommendations & Discussion • Appendix 1 2 - 3 4 - 6 7 - 8 9 - 17 18 - 19 20 21 - 22 i i

  4. Introduction • On June 3, the Board reviewed a report showing how the District could adopt a balanced budget for 2008/09 • The report included the Superintendent’s recommendations for reductions that would be needed • The Board discussed the report and requested more information • Direction was provided to staff for making changes to the budget-balancing model • Staff was also directed to bring some items back for further discussion by the Board • School district governing boards are required by Education Code 42127 to adopt a budget on or before July 1 of each fiscal year • To meet this requirement, staff has provided information on; • Major Changes since the last Board Report • Assumptions for the 2008/09 Proposed Budget • Overview of the 2008/09 Proposed Budget • Required Reporting Elements 1 i

  5. The Budget Process Section II

  6. The District’s Adopted Process • The Process • December 11, 2007,Enrollment projections for 2008/09 were approved • January 29, 2008, Reviewed Governor’s Proposals for 2008/09, Budget Guidelines and the effect on Lodi Unified • June 3, 2008, Impact of Governor’s May Revisions and Budget update • June 3, 2008, Superintendent’s Budget Advisory Committee Annual Report • Tonight, 2008/09 Adopted Budget 2 2

  7. The Process, Continued • The budget process continues with: • District adopting the 2008/09 budget (June 17, 2008) • State budget adoption • Closing the District’s books for 2007/08 • Updating the District’s budget to reflect • The state budget • Actual ending balances • Actual 2008/09 enrollments (CBEDs) • Mid-year adjustments • Budgets are revised as needed at each Board business meeting throughout the year • Begin projections for 2009/10 3 3

  8. Requests For Information Section III

  9. Additional Information -Requested by the Board • A complete detailed list of reductions the SBAC had been discussing when the estimated budget reductions were $8.2 million • Finger printing profit/loss summary • Class-size report for comprehensive high school English classes • October, 2007 • April, 2008 • How long has the psychologist (.50 FTE) vacancy been open? • This position has been open the entire year 4

  10. Description Committee A. 2007/08 Set-Asides $608,415 B. Instruction 2,873,240 C. Special Education 929,944 D. Instructional Support 1,544,756 E. Business Services 1,027,606 F. Facilities & Planning 163,305 G. Total Summary of Reductions $7,147,266 SBAC List of Reductions (*) * Estimated reduction of $8.2 million were based on Governor’s January Budget proposals. As of May 21, the Committee had agreed upon some of the reductions needed. 5

  11. Vacant Positions • A report was provided showing the vacant positions at a point in time. • This information is not readily available in a readable format • The original report was put together within a very short amount of time • Our concern has always been that descriptions and headings could easily lead to invalid conclusions • For example, several employees listed at the JAESC (e.g. Speech Therapists) actually work at school sites • Staff has taken that report and included further clarification • We have highlighted those positions in which a Board member had particular interest • This information will be much clearer once our new financial system is completely implemented 6

  12. ModelingBoard Discussion Section IV

  13. Summary of Reductions Description Superintendent Board A. 2007/08 Set Asides $608,415 $608,415 B. Instruction 920,741 836,405 C. Special Education 929,944 929,944 D. Instructional Support 1,012,884 1,012,884 E. Business Services 918,452 987,189 F. Facilities & Planning 123,305 123,305 G. Total Summary of Reductions $4,513,741 $4,498,142 7

  14. Modeling Update - Reductions • Summary of Board Changes • K-6 Vice Principals changed from a reduction of 4.50 FTE to a reduction of 2.50 FTE. This will retain 2.00 FTE for site use. Criteria for allocation of this resource will be developed by staff for Board review • Reduce Secondary staffing reserve by 2.00 FTE • Reduce Textbook Reserves • Superintendent’s recommendation contrasted with Board discussion • Net changes ($208,094) 123,758 68,737 15,599 $ 0 8

  15. The 2008/09 Budget Section V

  16. Assumptions • We used the Budget Guidelines as the foundation for developing the budget. • We began with the Governor’s January budget proposals for 2008/09 • We used enrollment projections reviewed by the administration and approved by the Board. • We included assumptions that the County requires us to use • We incorporate the changes presented at the June 3, 2008 Board meeting • Changes from Governor’s May Revision • Recommended Budget Reductions 9 6

  17. $ 20,091,817 $27,444,445 242,392,886 158,491,941 $178,583,758 $269,837,331 1. Expenditures $166,403,461 $83,220,135 $249,623,596 2. Ending Fund Balances 12,182,297 20,213,735 8,003,438 $269,837,331 3.Total Uses $178,583,758 $91,253,573 General Fund Summary Unrestricted Restricted Total Sources 1. Beginning Balance $7,352,628 2. Revenues 83,900,945 3. Total Sources $91,253,573 Uses 10 12

  18. 1. Revenue Limit Sources $158,489,771 $5,881,869 $164,371,640 2. Federal Revenue 15,825,174 15,825,174 3. Other State Revenue 14,742,130 42,862,775 57,604,905 4. Other Local Revenue 2,561,436 2,029,731 4,591,167 5. Contrib. to Rest. Programs (17,301,396) 17,301,396 6. Beginning Fund Balances 20,091,817 7,352,628 27,444,445 $91,253,573 $269,837,331 7. TOTAL SOURCES $178,583,758 Sources Description Unrestricted Restricted Total 11 7

  19. Total General Fund Resources 12

  20. $131,517,721 1. Certificated Salaries $100,872,318 $30,645,403 2. Classified Salaries 21,179,175 17,727,346 38,906,521 3. Employee Benefits 32,823,117 14,919,115 47,742,232 4. Supplies 2,834,980 7,351,907 10,186,887 6. Capital Outlay 162,490 162,490 5. Contracted Services 10,168,512 8,026,234 18,194,746 7. Other Outgo (1,474,641) 4,387,640 2,912,999 20,213,735 8. Ending Fund Balance 12,180,297 8,033,438 $269,837,331 $178,583,758 $91,253,573 9. TOTAL 9. TOTAL Uses Unrestricted Restricted Total 13 9

  21. Total General Fund Expenditures & Reserves 14

  22. 2. Economic Uncertainties 7,767,054 1. Assets $419,010 3. Contingencies 300,000 a. AB 87 Reserves 1,894,233 b. Carryover Reserve 1,800,000 c. Total Designated Reserves 3,694,233 5. Categorical Reserves 8,033,438 6.TOTAL ENDING FUND BALANCE $ 20,213,735 Ending Fund Balance 4. Designated Reserves 15 11

  23. A. Instruction $836,405 Proposed Reductions - Summary Description FTE Budget I. RESOURCES RETAINED FROM 2007/08 1.67 $ 608,415 II. PROPOSED 2008/09 REDUCTIONS 11.30 B. Special Education 15.00 929,944 C. Instructional Support 13.45 1,012,884 D. Business Operations 13.08 987,189 E. Facilities & Planning 1.80 123,305 F. Total Proposed 2008/09 Reductions 54.63 $3,889,727 III. Total Proposed Reductions 56. 30 $4,498,142 16

  24. The Other Funds • Joe Serna, Jr. Charter School $ 2,150,408 • Adult Education Fund $ 2,105,637 • Includes COLA & Deficit • Child Development Fund $ 3,390,376 • Cafeteria $19,677,872 • Staffing Changes & Increased Revenue • Deferred Maintenance $ 1,962,224 • Reflects lost State Revenues • Facilities $35,277,910 • Project Balances Brought Forward • Special Reserve for Capital Outlay $ 5,776,229 • Bond Interest, Tax Override & Debt Service $25,768,362 • Self-Insurance Funds $16,325,088 17 13

  25. State & County Reporting Section VI

  26. State & County Reports • County Budget Assumptions • Required by San Joaquin County Office Education • Details the change from 2007/08 Estimated Actuals to 2008/09 Budget • State Reports include Standards & Criteria • Used by county offices of education and the California Department of Education • To develop, review & assess budgets and interim financial reports of school districts in California 18 14

  27. State & County Reports - Continued • State Reports Include Multi-Year Projections 2009/102010-11 • ADA Growth 0.25% 0.25% • Revenue COLA 0% 2.70% • Certificated Step/Col. 1.54% 1.54% • Certificated COLA 0% 0% • Classified Step/Col. 1.55% 1.55% • Classified COLA 0% 0% • Utility Increase .50% .50% • Impact-Unrestricted • Change in Fund Balance ($ 4,229,439) $ 19,598 • Ending Fund Balance $12,180,297 $7,950,858 19 15

  28. Future Work Section VII

  29. Future Work • Review Vice-Principal Formula • Implement Vice-Principal Allocations • Budget Process • Use of Budget Revisions to make adjustments as requested by the Board 20

  30. Recommendations & Discussion Section VIII

  31. Timeline & Possibilities REDUCTIONS YES NO OPTION #1 Adopted / SACS 6/17/08 OPTION #2 Approved as submitted with Board direction to make changes on 7/01/08 via a Budget Revision 21 i

  32. Recommendation • Board Adopt the 2008/09 Budget with the changes discussed at the June 3, 2008 meeting • Any additional changes will be made using the budget revision process • Could start with the July 1, 2008 Board Meeting • Changes to budget resource allocations be placed on the agenda for planning future budgets • Prioritize items to be restored if additional funding is received • The Superintendent and Staff recommend that the Board of Education approve the 2008/09 Budget as presented. 22

  33. Appendix Updated Budget Modeling Budget Reductions SBAC Budget Reductions Finger Printing Program English Class Size Vacant Positions Additional Reductions if Necessary Other Staffing Changes Required State Reporting County Office of Education Reporting Section IX

  34. A. Budget Modeling

  35. 2008/09 Enrollment Projections 2007/08 CBEDS PROJECTED STUDENTS GROWTH ADA A. PROGRAMS 15,508 1. Regular K-6 15,666 158 150 2. Regular 7-8 4,278 4,272 (6) (6) 3. Regular 9-12 8,057 8,099 42 39 4. All Other Programs 2,113 2,113 5. Serna Charter School 289 289 6. Total K-12 Increases 30,245 30,439 194 183 A1

  36. 1. Teacher Staffing 9.66 $597,057 2. Special Ed. Staffing (Cert. & Class.) 2.54 115,566 3. Custodial Support & Bus Drivers 53,062 1.10 4. Principals & Secretaries – Podesta Elem. Start-Up 1.34 119,898 .27 5. Instructional Support Staff - Formula 13,906 .29 6. Operations Support Staff - Formula 13,851 7. Per-Pupil Allocations 11,215 9. Total Growth Expenses $939,882 15.65 8. Site Clerical, Noon Duty & Campus Supv. .45 15,327 Summary of Growth Expenses DESCRIPTION F.T.E BUDGET A2

  37. Summary of On-Going Expenses Descriptions F.T.E BUDGET 1. Projected Step & Column Costs $2,632,757 2. Cost of Negotiated Settlements for 08/09 1,670,004 3. Retiree Benefit Costs (pay as you go) 232,407 4. Routine Restricted Maintenance (3%) 191,494 5. Utilities & Insurance (182,096) 6.00 6. Secondary Teacher Staffing Reserve 374,520 7. Technology 100,000 8. Fuel (transportation) 63,000 9. Health Services .50 61,394 10. Operations Costs 1.00 137,756 11. Home Instruction 28,500 7.50 12. Total On-Going Expenses $5,309,736 A3

  38. Summary of One-Time Expenses Descriptions F.T.E BUDGET 1. General Reserve Requirement (3%) $191,494 2. Energy Conservation Programs 325,000 -0- 3. Total One-Time Expenses $516,494 A4

  39. Summary of Increased Costs Description F.T.E Budget A. Increased Mandatory Costs $5,309,736 7.50 B. Growth Costs 15.65 939,882 C. One-Time Costs 516,494 D.Total Estimated Uses 23.15 $6,766,112 A5

  40. Estimate of Growth Income Description Budget A. Net Growth Income $1,033,097 B. Special Education Growth 98,657 C. Class-Size Reduction – Grades K-3 124,124 D. Lottery Income ($122.50) 22,143 E.Total Estimated New Income $1,278,021 A6

  41. COLA & Other Funding Sources ONE- TIME ON- GOING Descriptions TOTAL (625,800) 1. Class-Size Reduction K-3 (deficit) (625,800) (333,684) (333,684) 2. Transportation COLA (deficit) 294,489 294,489 3. Routine Restricted Maint. (3%) 294,489 294,489 4. General Reserve (3%) 5. Total Funding Sources ($664,995) ($370,506) $294,489 A7

  42. Overall Structural Balancing One- Time On- Going Description Total A. Structural Balancing (Prior) $1,360,455 $1,360,455 B. Funding Sources/Uses (5,488,091) (4,971,597) ($516,494) C. Other Sources (664,995) 294,489 (370,506) ($4,276,137) ($222,005) ($4,498,142) D. Total E. Proposed Reductions (4,498,142) (3,809,133) ($689,009) F. Funding Sources/Uses $ 0 ($467,004) $467,004 A8

  43. B. Budget Reductions

  44. Budgets Retained From 2007/08 B1

  45. Instruction, On-Going Options B2

  46. Special Education, On-Going B3

  47. Instructional Support, On-Going B4

  48. Instructional Support, On-Going B5

  49. Instructional Support, One-Time B6

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