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ADDENDUM REQUEST (SERVICE LEVEL 1)

ADDENDUM REQUEST (SERVICE LEVEL 1). PREPARING ADDENDUM REQUEST. PE prepares the addendum request, contacts all affected functional unit and obtains approval from FHWA when needed. Addendum request are to be made in writing, reviewed and processed through the DOE.

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ADDENDUM REQUEST (SERVICE LEVEL 1)

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  1. ADDENDUM REQUEST(SERVICE LEVEL 1)

  2. PREPARING ADDENDUM REQUEST • PE prepares the addendum request, contacts all affected functional unit and obtains approval from FHWA when needed. • Addendum request are to be made in writing, reviewed and processed through the DOE. • SOE contract revisions must be requested through the District and processed by DOE before submitting it to DES-OE. • Revisions to the plans must be in redlines using a copy of the as-advertised project plans.

  3. PREPARING ADDENDUM REQUEST (Continued) • Extensive revisions must be done electronically. Contact your Area Senior to release the latest CADD files to make sure the latest plan is used. • Additions and revisions to the Special Provisions must be provided to DES-OE in “Word” file format to facilitate preparation of the addendum letter. • Addendum request must be approved by the DDD, Design or Maintenance. • District Director approves addendum request to postpone bid opening within 72 hours.

  4. FHWA APPROVAL • FHWA approval to an addendum is required for major changes to full oversight federal Aid projects. • Major changes include correction to the estimate amounting to more than $200,000; revisions to the plans and special provisions.

  5. CONTENTS OF ADDENDUM REQUEST MEMO • Contents of the addendum request memo must include the elements listed on page 13-3 of the RTL Guide. See your handout.

  6. TIME CONSTRAINTS • Request must be provided to DES-OE no later than the third Monday before bid opening, otherwise the bid opening may have to be postponed. This is to allow sufficient time to: • Prepare the addendum letter. • Delineate the plans being revised. • Reproduce the letter and the plans.

  7. EXAMPLES OF ADDENDUM REQUEST • Look at the 2 examples in your binder for 1 minute.

  8. QUESTIONS?

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