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R esearch P roposal and A wards M anagement S olution

R esearch P roposal and A wards M anagement S olution. What is RPAMS? . R esearch P roposal and A wards M anagement S olution It is an end-to-end service process -(applications/contracts and research a/c setup ) D elivered by multi-skilled teams

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R esearch P roposal and A wards M anagement S olution

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  1. Research Proposal and Awards Management Solution

  2. What is RPAMS? Research Proposal and Awards Management Solution It is an end-to-end service process -(applications/contracts and research a/c setup) Delivered by multi-skilled teams A central information repository for research stakeholders It will save you time and Improve your reporting

  3. Why TR&I embarked on RPAMS • To enhance support • To upgrade service • To increase user satisfaction • To improve efficiency • To respond to changing environments • To expand management information reporting • To centralize all data • To integrate with existing and planned College centralized systems

  4. Benefits of RPAMS Provide one point of contactfor service and support Alert you to funding opportunities Inform you of application activity Updateyou on contract activity Centrally store your RPAMS information Deliver management information reports Improve your service provision Seamless transition to research a/c setup

  5. We’ve been listening.. Message received is that there is dissatisfaction about the number of requests for sign off on applications and contracts. Solution we propose is a electronic sign-off – no need for wet signatures for internal purposes. Exceptions Where there is a requirement from the funding agency for a wet signature. where setting authority to spend on a research account and a copy of a signature is not already on the system.

  6. How does it work (1) 1 Head of School / Director TRI (if applicable) Application Review and Sign-off Process RPAMS End to End Service Process PI alerted to new calls, details listed on RPAMS: PI submits proposal details on RPAMS; a unique RPAMS number is assigned TR&I contacted by auto email alert requesting review and endorsement HoS also contacted by auto email alert requesting review and endorsement PI contacted by auto email alert if revisions required and when proposal endorsed If application requests housing in TRI centre the approval process must be completed by both Head of School and Director of TRI centre.

  7. Call details on RPAMS

  8. How does it work (2) 2 Head Of School / Director TRI (if applicable) Contracts Review and Sign-off Process RPAMS End to End Service Process At award stage before contract issue: PI will be contacted by auto email alert requesting review and completion of details relating to the project (budget etc) As at application stage, TR&I will also receive auto email alerts HoS also contacted by auto email alert requesting review and endorsement If application requests housing in a TRI, the approval process must be completed by both Head of School and Director of TRI. Detail on activity and Overhead split will be included in alert. All documents relating to application/award/ are stored centrally with one unique RPAMS reference number

  9. Electronic Sign-off Definition • Electronic Sign-off – User authenticated on RPAMS system using College Network credentials, answers approval queries on an online form, completing required fields before submission. Updates to these forms are audited and have version control. Source RPAMS Electronic Sign-Off Agreement 2012

  10. Email alert Link to Current Task on RPAMS system Task detail and consolidated comments Link to Proposal Document Set Link to Current Task on RPAMS system TR&I Single point of contact

  11. Proposal

  12. Home page view Outstanding tasks (also alerted by e-mail) Click here to start new RPAMS record/proposal

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