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SharePoint Conference 2011

SharePoint Conference 2011. Dries vd Colff UMT Consulting SA. General Remarks. Not a pre-launch conference, therefore lots of emphasis on practical experience, best practice, adoption Some new stuff: Office 365, Azure, Cloud SQL Server Denali, and specifically “Project Crescent”

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SharePoint Conference 2011

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  1. SharePoint Conference 2011 Dries vd Colff UMT Consulting SA

  2. General Remarks • Not a pre-launch conference, therefore lots of emphasis on practical experience, best practice, adoption • Some new stuff: • Office 365, Azure, Cloud • SQL Server Denali, and specifically “Project Crescent” • SPC202 - The best ever showcase demo of BI capabilities in SharePoint • If you have not attended the conference, you can buy access to the videos for $199 http://www.mssharepointconference.com (240 sessions to choose from) • Next SP Conference will be in Las Vegas: November 2012 – Highly recommended! (120 Dutch people at SPC 2011 can’t all be wrong!)

  3. Question Who have recently struggled with the following question in regarding organizing content in document libraries : • Should we use folders like we used to in fileshares? • …Or should folders be totally banned, the from now on navigation is done using managed metadata?

  4. SPC245 Making SharePoint 2010 Collaboration Rock by Increasing Findability Scott Jamison Chief Architect Jornata

  5. Typical Ways to Set Up SharePoint for Collaboration Option 1: Like a file share (folders and default views) • Folders – lots of clicking, single dimension for viewing • No tags – no navigation, no search Great for contributors, a nightmare for consumers Option 2: Metadata instead of folders • Unfamiliar to users • Forces users to add metadata (they’re lazy and will pick the 1st choice) • No good drag & drop & tag Great for consumers, a nightmare for contributors

  6. YOU’VE GOT A GLORIFIED FILE SHARE (IT’S JUST SLOWER AND MORE EXPENSIVE)

  7. So How Did We Do?The Typical Way (aka the “Old Way”) Contributor Experience: POOR Browsability: LOW Findabilty (via Search): LOW

  8. How Do We Fix This?

  9. STEP AWAY FROM THE KEYBOARD: PART 1 Treat your content contributors differently than your content consumers

  10. STEP AWAY FROM THE KEYBOARD: PART 2 Create Columns, Not Folders* *Only Then Are You Allowed to Create Folders for Contribution Purposes (Scott said it was okay)

  11. Better Collaboration and Findability: The Playbook • Step 1: Fix Contribution • Folders and default properties • Different views (UX) for contributors and consumers • Step 2: Fix Consumption #1 (Browsing and Navigation) • Different views (UX) for contributors and consumers • Configure navigation • Step 3: Fix Consumption #2 (Search) • Encourage better Titles • Definitions, best bets • Step 4: Align Taxonomy • Seven places to configure things (you don’t have to do them all) • Step 5: Integrate Social • Enable social tagging promotion and tag feeds

  12. Better Collaboration and Findability: The Playbook • Step 1: Fix Contribution • Use the best of folders and columns • Different views for contributors and consumers • Contributors: folders with default metadata& permissions • Consumers: views without folders • Use Managed Metadata (Term Sets) • Provides type-ahead and centrally managed terms

  13. So How Did We Do?With a Few Tweaks (aka the “New Way”) Contributor Experience: EXCELLENT Browsability: HIGH Findabilty (via Search): HIGH

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