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Annual Meeting September 23, 2009

River Pines Condominium Association. Annual Meeting September 23, 2009. Board of Directors. Returning Members Tom Cornell Treasurer Shirley Niesyto Director Joyce McFadden Director. Board of Directors.

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Annual Meeting September 23, 2009

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  1. River Pines Condominium Association Annual Meeting September 23, 2009

  2. Board of Directors Returning Members • Tom Cornell Treasurer • Shirley Niesyto Director • Joyce McFadden Director

  3. Board of Directors • Tonight we will nominate and elect four (4) new members for the Board of Directors

  4. Meeting Agenda • Financial Status • Budget performance • Reserve fund status • Delinquent Accounts

  5. Meeting Agenda (Continued) • Nominations for the Board of Directors • Nominees comments to the co-owners • Voting Process • Fill out ballots • Ballot counting

  6. Meeting Agenda (Continued) • Committee Reports- • Social • Grounds • Lighting • Sprinkler • Welcome and Directory

  7. Meeting Agenda (Continued) • State of the Association- • Roof Replacements • Unit painting • Deck staining • Concrete replacement • Changes for 2010

  8. Meeting Agenda (Continued) • Voting Results- • Closing remarks- • Questions-

  9. Financial Status

  10. Financial Status • Operating Expense–(thru 8/31/09) • Projected budget $782,326 • Actual Expenses $728,119 • Annual Budget $1,105,209 • Act. & Committed $967,624

  11. Financial Status • Reserve Expense– (thru 8/31/09) • Projected budget $520,044 • Actual Expense $383,426 • Act & Committed $501,177 • Reserve Fund Balance $959,547

  12. Financial Status • Delinquent Accounts- • (8) delinquent Accts $8,964 • (5) Accounts 90 days $5,870

  13. Nominationsfor The Board of Directors • Nominations from the floor

  14. Nominees Comments

  15. Voting Process • Voting • Ballot counting- • We need (2) volunteers to serve as “Overseer’s” during the ballot counting-

  16. Committee Reports • Social Committee- • Bev Cornell and Sharon Hicks are our Co-Chairpersons for the Social Committee • Bev, please come forward and give us your report- • What has the social committee has been doing • What is the social committee planning

  17. Committee Reports • Grounds Committee- • Bob Eix is the Chairman of the Grounds Committee • Members include: Jerry Ewald, Bev Cornell, Lou Stern, Glenda Wilkinson, Marty Zaffer, Bill Immergluck, Ed Lefevre, Janet Hall and Rick Austin. • The grounds committee has been busy with updates to the front entrance and managing the areas with replanted trees

  18. Committee Reports • Grounds Committee- • At the front entrance, small plants were moved so that the waterfall can be seen when driving into the complex. • Also, the two large trees in the center island will be replaced so that the flags are visible at the entrance.

  19. Committee Reports • Grounds Committee- • Area A between River Pines and Lancrest Court was redefined as normal maintenance. • Areas B & C (now called Lancrest/Blue Spruce Woods and Pump House Woods) are redefined as minimal maintenance areas. • We have mowed the weeds and will be planting range grass in these areas.

  20. Committee Reports • Grounds Committee- • All things considered, I think our grounds look very good this year • Thank You……..Grounds Committee

  21. Committee Reports • Lighting Committee- • We continue to have an active Lighting Committee chaired by Larry Frey • With the implementation of the new fluorescent bulbs we seldom see burned out lights • We have significantly reduced our lighting costs from almost $27,000 in 2006 to an estimated $14,00 for 2009.

  22. Committee Reports • Lighting Committee- • Members include: Bruce Tobis, Frank Pilzner, Larry Frey, Charles Jones, Ciff Askren, Andy Tarpinian, Terry Connolly, Carl Wiatr, Phil Plaga and Gene Milczarski

  23. Committee Reports • Lighting Committee- • We need to be careful installing and/or removing these new lamps • They are sturdy but we need to avoid breaking the lamp as they contain Mercury – do not inhale the mercury

  24. Committee Reports • Lighting Committee- • Although household CFL bulbs may legally be disposed with regular trash in the U.S., the best solution is to save spent bulbs for a community hazardous waste collection day

  25. Committee Reports • Sprinkler Committee- • So far this year, we have pumped almost 10.2 million gallons of water onto our lawns • This would have cost us about $27,540 if we had purchased city water without sewer charges • Our electrical energy cost to operate the pumps was about $5,500 or about $2.81/month/unit

  26. Committee Reports • Sprinkler Committee- • We had another reasonable year with the irrigation system, with the new pump. • This has significantly reduced most of the on-going issues with pumping water on our lawns.

  27. Committee Reports • Welcome & Directory Committee- • We published an updated Association Handbook this year • So far this year we have welcomed (16) new co-owners this year • We have about 20 units either for sale, in the process of closing or closed but the new co-owners have not moved in yet

  28. Committee Reports • Welcome & Directory Committee- • Leasing has become an option for many co-owners • Co-owners need to provide the contact information and a copy of the signed lease agreement to the management company • Leases should be for a minimum of 12 months

  29. Committee Reports • Welcome & Directory Committee- • It there are any new co-owners that have not received their welcome package please contact Patsy Kenworthy or June Holmes • They have an Information Package that can be very helpful to you so be sure to make the contact

  30. State of the Association September 2009

  31. State of the Association • Roof Replacements - • This year we contracted with DK Roofing to replace roofs on (26) units @ a cost of $163,380 in addition to some valley repairs • We have pulled forward many roofs based on visual inspection

  32. State of the Association • Roof Replacements - • The average life remains at about 13 years

  33. State of the Association • Roof Replacements - • We are convinced that attic ventilation is the critical factor • We continue to assure that all new roofs have adequate soffit vents

  34. State of the Association • Unit Painting - • This year, we approved a project to paint (64) units at a cost of $78,600 • We used the same contrator this year and all reports have been good so far

  35. State of the Association • Unit Painting - • We spent $43,747 installing fascia boards and T1-11 siding to all units scheduled for painting this year • This was done to help reduce the deterioration of the T1-11 siding as we have done for the last three years

  36. State of the Association • Unit Painting - • When the painting is completed all the new fascia boards blended in well and they appear to be part of the original structure

  37. State of the Association • Unit Painting - • Before we started painting……. we also inspected every unit looking for windows problems. • This year we spent over $27,000 repairing windows on units to be painted. Of the 64 units, 38 units needed some window repair. • We believe this inspection and repair prior to painting is the critical step in our new window insert replacement strategy.

  38. State of the Association • Deck Staining – • We were scheduled to stain 110 decks this year • We spent very little in replacement wood – this is the fifth year of this program and the wood is not deteriorating due to on-going maintenance. • We are finishing the decks scheduled for this year

  39. State of the Association • Deck Staining – • We are continuing to look at the decks that will be stained next year to see what wood needs to be replaced this fall so that they have a winter season for aging prior to staining • As we travel around the complex all the decks look well maintained

  40. State of the Association • Concrete Replacement – • This year we spent nearly $45,555 on concrete replacement for driveways and sidewalks • This year everyone seemed to deal better with the inconvenience caused during the repair process

  41. State of the Association • Changes for 2010 – • We will be updating the reserve plan in 2010 to assure that we continue to have adequate funding for all projects. • We intend to mulch the entire site again in 2010

  42. State of the Association • Voting Results – • Introduce the new members of the Board

  43. State of the Association • Closing Remarks – • We have accomplished many things over the past few years • It seems popular to ask “Are we better off than a few years ago?” • In the Association case …. I believe we are but we still have work to do

  44. State of the Association • Closing Remarks – • The new board and McShane & Associates will continue to work to improve the service they provide and the services you need • Although I am pleased with what we have accomplished ,we are not satisfied • With your help and cooperation we will do better in the years to come

  45. State of the Association • Closing Remarks – • We hope this has been an informative evening for you and we appreciate your attention • Thank You………….for taking the time to be with us tonight

  46. Questions

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