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STRONG FOUNDATIONS 2016

This report explores the characteristics and uses of state-level postsecondary student unit record systems (SURS), including data sharing practices, K-12 and workforce linkages, and effective use cases in areas such as performance funding and workforce data. It also discusses necessary conditions for effective use, including privacy and security measures and addressing perceived barriers.

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STRONG FOUNDATIONS 2016

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  1. STRONG FOUNDATIONS 2016 Christina Whitfield – Associate Vice President John Armstrong – Policy Analyst

  2. To our Data Providers: STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION

  3. STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION

  4. 2010 Original Report • Research Question What are the characteristics and uses of state-level postsecondary student unit record systems (SURS)? • KEY FINDINGS • A growing number of agencies (19) were collecting data from independent (private, not-for-profit) institutions. • Social Security Number was the primary ID used in most agencies. • Agencies challenged by managing external data requests and developing interfaces for public access to SUR data. STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION

  5. 2012 Update • Focused on Data Sharing Practices • KEY FINDINGS • Data sharing between agencies grew rapidly from 2010 to 2012, either through P-20 data warehouses or federated models • 28 postsecondary agencies had access to K-12 and workforce data elements STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION

  6. Purpose of 2016 Report • What data are collected by higher education agencies? • More importantly, how are these data used to inform policy? STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION

  7. 2016 Report – Exemplar States Arkansas – Privacy and security Massachusetts – K-12 connections North Carolina – Teacher preparation South Dakota – Data visualization Tennessee – Performance funding Texas – Strategic planning Washington – Workforce connections STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION

  8. STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION

  9. FINDINGS - General Uses of SURSs STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION

  10. FINDINGS - Institutional Coverage STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION

  11. FINDINGS – K-12 Linkages STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION

  12. FINDINGS – Workforce Linkages STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION

  13. Warehouse vs. Federated Model • 28 states confirmed the presence of a P20W warehouse in their state. • Some states without a “warehouse” still combine data sets from across sectors via a federated model. STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION

  14. FINDINGS – K-12 and Workforce STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION

  15. FINDINGS – Early Childhood STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION

  16. FINDINGS – Overall Linkages STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION

  17. FINDINGS – Financial Aid Data • Most agencies collect dependency status, family income and a variety of financial aid categories (merit, need, state, federal, institutional…) • Fewer agencies have access to cumulative debt (9), net price (7), and loan repayment status (2). STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION

  18. EFFECTIVE USE CASE – Performance Funding • 26 agencies use a performance formula. 20 use their SURS to support this effort. • Tennessee was one of the first states to adopt 100% performance funding: • Differentiated by sector/institution • Multiple measures of student success • Multiple years of data • Weight for selected subpopulations STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION

  19. EFFECTIVE USE CASE – Workforce Data • 39 agencies link SURS data to workforce data • Most frequently-available data elements: • Quarter of employment • Wages • NAICS code • Rare/high value data elements: • Hours worked (8 agencies) • SOC codes (5 agencies) • California Community Colleges “College Wage Tracker” • Washington Earnings Report and Dashboard STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION

  20. EFFECTIVE USE CASE - Remediation • 40 SURs in 35 states collect remedial or developmental education information • Minnesota – “Getting Prepared” • West Virginia – Link to Master Plan • Survey respondents also mention data on college readiness indicators used to flag which students require remediation STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION

  21. STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION

  22. EFFECTIVE USE CASE – Teacher Effectiveness • Only 3 respondents indicated that they used their SUR to evaluate teacher effectiveness. • NORTH CAROLINA –Ed Prep Dashboards • TENNESSEE – Report Card • Many efforts in states to better determine teacher effectiveness are happening at SEAs. STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION

  23. THREE NECESSARY CONDITIONS FOR EFFECTIVE USE • Ensure privacy and security: • FERPA • Data governance • Limit access to PII • Role-based access • IT Security • Data usage protocols STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION

  24. THREE NECESSARY CONDITIONS FOR EFFECTIVE USE • Address perceived barriers: • Resources • FERPA (?) • Data quality/data integration • “I don't believe we have any barriers, we have challenges . . .” STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION

  25. THREE NECESSARY CONDITIONS FOR EFFECTIVE USE • Promote sustainability: • Technology • Funding • Relationship with governance entities • Data quality/data structures STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION

  26. VALUE OF SURS • Efficient reporting and consistent information • Analyses of student success • Informed policy development STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION

  27. VALUE OF SURS • “It would be difficult to overstate the advantages of a unified data system like ours.” • “The greatest value has been in providing information to policymakers on all aspects of higher education.” • “Our SURS has helped our state transition from anecdotal decision-making to more fact-based, data-driven decision-making.” STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION

  28. RECOMMENDATIONS • Tie SUR data to Strategic Planning • Engage agency leadership in SUR projects • Address privacy concerns head on • Others? STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION

  29. STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION

  30. Christina Whitfield is Director of Research and Policy Analysis at the Kentucky Community and Technical College System (KCTCS). She leads planning, accountability, and institutional research processes for Kentucky’s 16 public-2-year institutions. Her responsibilities at KCTCS include fulfilling federal and state reporting requirements, monitoring progress toward strategic plan goals, and overseeing development of the KCTCS enterprise data warehouse. Prior to joining KCTCS in 2004, Christina served as Senior Associate for Research and Associate for Academic Affairs at the Kentucky Cuuncil on Postsecondary Education, and as a policy consultant for the Kentucky School Boards Association. Christina earned her B.A. at the Unviersity of Kentucky and her master’s degree and Ph.D. in history at the University of Minnesota. STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION

  31. Breakout Discussion Share with your group: • How has your SURS added the most value to your state? • What factors made that success possible? Report Out: • 3-5 conditions necessary to promote effective use of SURS Group Assignments: Red: Learning CenterYellow: Lobby Green: Mingle Orange: Room 200 STATE HIGHER EDUCATION EXECUTIVE OFFICERS ASSOCIATION

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